Managing workspace reservations using a scheduling display

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When required authentication is enabled, a QR code is displayed to the user (performing the reservation) to scan and authenticate themselves before completing a booking of a room on a scheduling display. By authenticating, the reservation will also be added to the user’s upcoming reservations and calendar.

This article covers:

Prerequisites for managing workspace reservations using a scheduling display

How to manage workspace reservations using a scheduling display

The tablet that is installed outside of a conference room and set for scheduling display mode shows the meetings that are scheduled for the room. If the room currently has a meeting on its calendar, the bottom of the screen shows that it is Busy.

If no meetings are currently scheduled, the room shows as Available.

Reserve a workspace from the scheduling display

  1. Tap the Reserve button on the screen, regardless of whether it is Busy or Available.
    This opens a calendar that displays the times that the room can be reserved.
  2. Tap New Meeting to open a keyboard where you can edit the meeting title.
  3. Press the screen between the two blue lines, and then drag both lines up or down.
  4. Position the lines so that the top blue line indicates the meeting start time.
  5. Press the blue dot to the right of the bottom blue line to control the length of the meeting. Position the bottom blue line to indicate the meeting end time.
  6. If you want to change these settings, tap the Require Meeting Passcode and/or Waiting Room toggles to enable or disable them.
  7. Tap Add Participants to invite attendees by email. 
  8. If authentication is required to reserve a room, authenticate your reservation by scanning a QR code or entering your email address in the Confirmation window.
    Note: If authentication is not required, you can tap the Reserve without authenticating option.
    • Scan a QR code using the Zoom mobile app.
      1. Sign in to the Zoom mobile app.
      2. Tap More more-button__1_.png.
      3. Tap Scan QR Code and scan the QR code on the scheduling display.
    • Scan the QR code with your phone’s camera.
    • Enter your email address.
      1. On the Confirmation window, tap Reserve via email.
      2. Enter your email address.
        Note: The email address must belong to your organization to authenticate your reservation.
      3. Tap Reserve.

The meeting is added to the scheduling display, the room controller, and the online calendar associated with the room.

How to check in using a scheduling display 

On the scheduling display, tap Check In. After you have successfully checked in, a green checkmark will appear on the screen. The device will be signed in to your account.

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