Automatically Start and Stop Scheduled Meetings in Zoom Rooms Follow

Overview

You can specify that meetings in Zoom Rooms follow the Google or Microsoft calendar associated with the room. These meetings start automatically at the start time in the calendar and stop at the end time. This option eliminates the manual step of using the controller to start and stop meetings in the room.

Note:  After November 4, 2017 enabling Zoom features uses Tiered Settings. Previously configured settings for the Automatically start and stop scheduled meetings feature will continue to work in the same way. Changes made by an administrator might affect meetings and webinars that use this setting.

Prerequisites

  • Integration of Zoom Rooms with a Google or Microsoft calendar
  • Zoom Rooms iPad Controller 4.2.37605.0629 or higher
  • Zoom Rooms for Mac 4.0.37666.0630 or higher
  • Zoom Rooms for PC version 4.0.44731.0823 or higher

Instructions

To configure all Zoom Rooms in your account to automatically start and end based on the calendar:

  1. Sign into your Zoom account as an administrator and navigate to the Account Settings tab.
  2. Navigate to the Automatic start/stop scheduled meetings option on the Meeting tab and verify that the setting is enabled.
    AutoStartStop-main_2.png

    If the setting is disabled, click the Status toggle to enable it. If a verification dialog displays, choose Turn On to verify the change.

    AutoStartStop-TurnOnDialog_2.png

To configure a set of Zoom Rooms in your account to automatically start and end based on the calendar:

  1. Sign into your Zoom account as a Zoom Rooms administrator and navigate to the Zoom Rooms tab.
  2. Click the level in the hierarchy that you want to enable for automatically starting and stopping meetings. For example, to enable all rooms in a specific building, click the name of the building.
  3. Go to Meeting Settings and enable the Automatic start/stop scheduled meetings option.
    AutoStartStop-EditCitySave_2.png
  4. Click Save Changes.
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