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Automatically Start and Stop Scheduled Meetings in Zoom Rooms Follow

Overview

You can specify that meetings in Zoom Rooms follow the Google or Microsoft calendar associated with the room. You can set the meetings to start automatically at the start time in the calendar and/or to stop at the end time. These options eliminate the manual step of using the controller to start and stop meetings in the room.

This article covers:

Prerequisites

  • Integration of Zoom Rooms with a Google or Microsoft calendar
  • Zoom Rooms iPad Controller 4.2.37605.0629 or higher
  • Zoom Rooms for Mac 4.4.0 or higher
  • Zoom Rooms for PC version 4.4.0 or higher

Enabling Automatic Start and Stop of Scheduled Meetings

To configure all Zoom Rooms in your account to automatically start and/or end based on the calendar:

  1. Sign in to the Zoom web portal.
  2. Click Room Management > Zoom Rooms
  3. Click Account Settings.
  4. Click the Meeting tab.
  5. Toggle the setting(s) you would like to enable to on (blue).


    If a verification dialog displays, choose Turn On to verify the change.

To configure a set of Zoom Rooms in your account to automatically start and end based on the calendar:

  1. Sign in to the Zoom web portal.
  2. Click Room ManagementZoom Rooms.
  3. Click the level in the hierarchy that you want to enable for automatically starting and stopping meetings. For example, to enable all rooms in a specific building, click the name of the building.
  4. Go to Meeting Settings and toggle the setting(s) you would like to enable to on (blue).
  5. Click Save Changes.

Upcoming Meeting Alerts

You can also enable upcoming meeting alerts if you want to display a message on the Zoom Rooms display that notifies participants that a meeting will automatically start. The notification will appear 10 minutes before the scheduled start time.