Automatically Start and Stop Scheduled Meetings in Zoom Rooms Follow

Overview

You can specify that meetings in Zoom Rooms follow the Google or Microsoft calendar associated with the room. You can set the meetings to start automatically at the start time in the calendar and/or to stop at the end time. These options eliminate the manual step of using the controller to start and stop meetings in the room.

Prerequisites

  • Integration of Zoom Rooms with a Google or Microsoft calendar
  • Zoom Rooms iPad Controller 4.2.37605.0629 or higher
  • Zoom Rooms for Mac 4.4.0 or higher
  • Zoom Rooms for PC version 4.4.0 or higher

Instructions

To configure all Zoom Rooms in your account to automatically start and/or end based on the calendar:

  1. Sign in to the Zoom web portal.
  2. Click Account Management > Account Settings.
  3. Navigate to the Zoom Rooms section on the Meeting tab.
  4. Toggle the setting(s) you would like to enable to on (blue).

    If a verification dialog displays, choose Turn On to verify the change.

To configure a set of Zoom Rooms in your account to automatically start and end based on the calendar:

  1. Sign in to the Zoom web portal.
  2. Click Room ManagementZoom Rooms.
  3. Click the level in the hierarchy that you want to enable for automatically starting and stopping meetings. For example, to enable all rooms in a specific building, click the name of the building.
  4. Go to Meeting Settings and toggle the setting(s) you would like to enable to on (blue).
  5. Click Save Changes.
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