Joining a Webinar (Attendee) Follow

Overview

If you are registering or joining a webinar and haven’t received an email confirmation that’s specifically for a panelist or alternative host, you are an attendee in the webinar. As an attendee, you can mute/unmute your audio, virtually raise your hand, and send messages others.

Note: Some attendee controls won’t be available if disabled by the host. If you have additional controls not shown here, you may be a co-host or panelist in a webinar or an attendee in a meeting. Read more about attendee controls in a meeting

This article covers:

  • Joining the Webinar
    • Join by Link
    • Manually Join the Webinar
  • Waiting for the Host to Start this Webinar
  • Controls within the Webinar
    • Audio Settings
    • Unmute/Mute
    • Question & Answer
    • Chat
    • Raise Hand
    • Leave Meeting

Joining the Webinar 

Join by Link

To join the webinar, click the link that the host provided you or that you received in the confirmation page after you registered. If the host sent a registration confirmation email, the link can also be found there.

 

 

 

Manually Join the Webinar

If clicking the link does not open the webinar, you can download Zoom Client for Meetings and follow these steps.

  1. Install the application. 
  2. Open the Zoom Client and click Join a Meeting.
  3. Locate the 9-digit meeting ID/webinar ID from your registration email. It may appear at the end of the phone dial-in information, or it will be in the join link, just after https://zoom.us/w/



  4. In the Meeting ID / Personal ID / Personal Link field, enter the 9-digit webinar ID, and click Join.
  5. Enter your name and email address if requested. Click Join Webinar.
    This should take you into the webinar if the webinar is in session.

Waiting for the Host to Start this Webinar

If the host hasn’t started broadcasting the webinar or is preparing using a practice session, you’ll receive the following message:

If you receive a message showing the date and time of the webinar, check the the date and start time of the webinar including the timezone. Make sure to join when the webinar starts.

Controls within the Webinar

Audio Settings

  1. To adjust your audio settings in the webinar, click on Audio Options.

    This will open up the audio settings section of your Zoom application settings.
  2. Click the dropdowns to change the audio devices or adjust the sliders to change the volume.
  3. You can also click on the ^ next to Audio Settings to change your speaker.

Unmute/Mute

If the host gives you permission, you can unmute and talk during the webinar. All participants will be able to hear you. 

  1. If the host allows you to talk, you will receive a notification.
  2. Your audio settings will now change to a Mute/Unmute button.
    Note: You can still access the audio settings by click on the ^ arrow next to the Unmute/Mute button.

Question & Answer

The Q&A window allows you to ask questions to the host and panelists. They can either reply back to you via text in the Q&A window or answer your question live. 

  1. Click Q&A to open the Q&A window.
  2. Type your question into the Q&A box. Click Send.
  3. If the host replies via the Q&A, you will see a reply in the Q&A window.
  4. The host can also answer your question live (out loud). You will see a notification in the Q&A window if the host plans to do this.


Note: Check Send Anonymously if you do not want your name attached to your question in the Q&A.

 

Like and comment on questions

As an attendee you can also like or comment on other attendee’s questions. This helps the host or participant identify popular questions, especially in a webinar with many attendees.

  1. Click the thumbs up icon to like a comment.
    Tip: The number beside the icon is the total number of likes the question has received so far.
  2. Click the red thumbs up icon to unlike a comment.
  3. Click Comment to write a reply to an existing question.

  4. Type your comment and click Send.
    Your comment will appear beneath the question.

 

Chat

The in-meeting chat allows you to send chat messages to and send a message to the host, panelists, and attendees (if permitted).

  1. Click Chat to open the in-meeting chat.
  2. The chat will appear on the right side of your Zoom window if you are not in full screen. If you are in full screen, it will appear in a window that you can move around your screen as needed.
  3. To change who you are chatting with, click the drop down beside To:
  4. Type your message and press Enter.

Raise Hand

You can raise your hand in the webinar to indicate that you need something from the host. The host may instruct you on how they plan to use this. Many webinar hosts use this feature to know if an attendee has a question and would like to speak out loud. Read more about raising your hand.

  1. Click Raise Hand in the attendee controls.
  2. Your hand will stay raised until you or the host lower it. You can lower your hand if needed by clicking Lower Hand

Leave meeting

Click Leave meeting to leave the webinar at any time. If you leave, you can rejoin if the webinar is still in progress, as long as the host has not locked the webinar. 

 

Joining the Webinar 

Join by Link

To join the webinar, click the link that the host provided you or that you received in the confirmation page after you registered. If the host sent a registration confirmation email, the link can also be found there.

 

 

Manually Join the Webinar

If clicking the link does not open the webinar, you can download Zoom Client for Meetings and follow these steps.

  1. Install the application. 
  2. Open the Zoom Client and click Join a Meeting.
  3. Locate the 9-digit meeting ID/webinar ID from your registration email. It may appear at the end of the phone dial-in information, or it will be in the join link, just after https://zoom.us/w/

  4. In the Meeting ID / Personal ID / Personal Link field, enter the 9-digit webinar ID, and click Join.
  5. Enter your name and email address if requested. Click Join Webinar.
    This should take you into the webinar if the webinar is in session.

Waiting for the Host to Start this Webinar

If the host hasn’t started broadcasting the webinar or is preparing using a practice session, you’ll receive the following message:

If you receive a message showing the date and time of the webinar, check the the date and start time of the webinar including the timezone. Make sure to join when the webinar starts.

Controls within the Webinar

Audio Settings

  1. To adjust your audio settings in the webinar, click ^ next to Mute / Unmute.
  2. Click Test speaker and microphone to open the full audio settings.
  3. Click the dropdowns to change the audio devices or adjust the sliders to change the volume.

Question & Answer

The Q&A window allows you to ask questions to the host and panelists. They can either reply back to you via text in the Q&A window or answer your question live. 

  1. Click Q&A to open the Q&A window.
  2. Type your question into the Q&A box. Click Send.

  3. If the host replies via the Q&A, you will see a reply in the Q&A window.
  4. The host can also answer your question live (out loud). You will see a notification in the Q&A window if the host plans to do this.


Note: Check Send Anonymously if you do not want your name attached to your question in the Q&A.

 

Chat

The in-meeting chat allows you to send chat messages to and send a message to the host, panelists, and attendees (if permitted).

  1. Click Chat to open the in-meeting chat.

    The chat will appear in a window that you can move around your screen as needed.
  2. To change who you are chatting with, click the drop down beside To:
  3. Type your message and press Enter.

Raise Hand

You can raise your hand in the webinar to indicate that you need something from the host. The host may instruct you on how they plan to use this. Many webinar hosts use this feature to know if an attendee has a question and would like to speak out loud. Read more about raising your hand.

  1. Click Raise Hand in the attendee controls.
  2. Your hand will stay raised until you or the host lower it. You can lower your hand if needed by clicking Lower Hand

Leave meeting

Click Leave meeting to leave the webinar at any time. If you leave, you can rejoin if the webinar is still in progress, as long as the host has not locked the webinar. 

 

Joining the Webinar 

Join by Link

To join the webinar, click the link that the host provided you or that you received in the confirmation page after you registered. If the host sent a registration confirmation email, the link can also be found there.

 

 

Manually Join the Webinar

If clicking the link does not open the webinar, you can download Zoom Client for Meetings and follow these steps.

  1. Install the application. 
  2. Open the Zoom app and tap Join a Meeting.
  3. Locate the 9-digit meeting ID/webinar ID from your registration email. It may appear at the end of the phone dial-in information, or it will be in the join link, just after https://zoom.us/w/

  4. In the Meeting ID field, enter the 9-digit webinar ID and tap Join Meeting.
    This should take you into the webinar if the webinar is in session.
  5. Enter your name and email address if requested. Tap OK.
    This should take you into the webinar if the webinar is in session.

Waiting for the Host to Start this Webinar

If the host hasn’t started broadcasting the webinar or is preparing using a practice session, you’ll see the following message. The webinar will start when the host starts broadcasting.

 

Controls within the Webinar

Audio Settings

Tap the speaker icon at the top-left corner to turn off your device’s speaker.

Unmute/Mute

If the host gives you permission, you can unmute and talk during the webinar. All participants will be able to hear you. 

  1. If the host allows you to talk, you will receive a notification. Tap Unmute myself.
  2. Tap Audio if you want to mute yourself. 

Question & Answer

The Q&A window allows you to ask questions to the host and panelists. They can either reply back to you via text in the Q&A window or answer your question live. 

  1. Tap Q&A to open the Q&A window.
  2. Type your question into the Q&A box. Tap Send.
    Note: Check Send Anonymously if you do not want your name attached to your question in the Q&A.
  3. If the host replies via the Q&A, you will see a reply in the Q&A window.

  4. The host can also answer your question live (out loud). You will see a notification in the Q&A window if the host plans to do this.


Chat

The in-meeting chat allows you to send chat messages to and send a message to the host, panelists, and attendees (if permitted).

  1. Tap Chat to open the in-meeting chat.
  2. To change who you are chatting with, tap the dropdown beside Send to.
  3. Type your message and press Enter.

Raise Hand

You can raise your hand in the webinar to indicate that you need something from the host. The host may instruct you on how they plan to use this. Many webinar hosts use this feature to know if an attendee has a question and would like to speak out loud. Read more about raising your hand.

  1. Tap Raise Hand in the attendee controls.

  2. Your hand will stay raised until you or the host lowers it. You can lower your hand if needed by clicking Lower Hand

Leave meeting

Click Leave meeting to leave the webinar at any time. If you leave, you can rejoin if the webinar is still in progress, as long as the host has not locked the webinar. 

 

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