Joining a Webinar (Attendee) Follow

Overview

If you have registered for a webinar being hosted on Zoom or you are joining a webinar scheduled by another Zoom user and have not received an email link specifically for a panelist or alternative host, you are an attendee in the webinar. You will have attendee controls.

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This article covers:

Note: If you have additional controls not shown here, you may be a co-host or panelist in a webinar or an attendee in a meeting. Read more about attendee controls in a meeting

Joining the Webinar 

Join by Link

To join the webinar, click the link that the host provided you or that you received in your email when you registered. 
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Manually Join the Webinar

If clicking the link does not open the webinar, you can also manually download the Zoom application from our Download Center. The first option, Zoom Client for Meetings, is the same application needed for webinars.

  1. Download Zoom Client for Meetings from the Download Center
  2. Install the application. 
  3. Open the Zoom application.
  4. Click Join a Meeting.
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  5. Locate the 9-digit meeting ID/webinar ID from your registration email. It may appear at the end of the phone dial-in information, or it will be in the join link, just after https://zoom.us/w/
  6. Enter the 9-digit meeting ID/webinar ID into the Meeting ID/Personal Link Name field.
  7. Click Join.
  8. Enter your name and email address if requested. Click Join Webinar.
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  9. This should take you into the webinar if the webinar is in session.

Waiting for the Host to Start this Webinar

If you receive a message that you are waiting for the host to start this webinar, it means that the host has not started broadcasting the webinar yet. They either have not started it or are in the practice session, preparing to take the webinar live. You have connected to Zoom and the webinar will start as soon as the host starts broadcasting.

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You may also receive a message noting the date and time of the webinar. If you receive this message, please check the date and start time of the webinar, including the timezone. You will see this message if the webinar is scheduled for another day. 
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Controls within the Webinar

Audio Settings

  1. To adjust your audio settings in the webinar, click on Audio Options.
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  2. This will open up the audio settings section of your Zoom application settings.
  3. You can click on the drop downs to change the audio devices or adjust the sliders to change the volume.
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  4. You can also click on the ^ next to Audio Settings to change your speaker.
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Unmute/Mute

If the host gives you permission, you can unmute and talk during the webinar. All participants will be able to hear you. 

  1. If the host allows you to talk, you will receive a notification.
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  2. Your audio settings will now change to a Mute/Unmute button. You can still access the audio settings by click on the ^ arrow next to the Unmute/Mute button.
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Question & Answer

The Q&A window allows you to ask questions to the host and panelists. They can either reply back to you via text in the Q&A window or answer your question live. 

  1. Click Q&A to open the Q&A window. You can move this window around your screen.
  2. Type your question into the Q&A box.
  3. Click Send.
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  4. If the host replies via the Q&A, you will see a reply in the Q&A window.
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  5. The host can also answer your question live (out loud). You will see a notification in the Q&A window if the host plans to do this.
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Note: check Send Anonymously if you do not want your name attached to your question in the Q&A.

Chat

The in-meeting chat allows you to send chat messages to and send a message to the host, panelists, and attendees (if permitted).

  1. Click Chat to open the in-meeting chat.
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  2. The chat will appear on the right side of your Zoom window if you are not in full screen. If you are in full screen, it will appear in a window that you can move around your screen as needed.c49e1882-058f-407d-9cd2-aa40a9727467.png
  3. To change who you are chatting with, click the drop down beside To:
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  4. Type your message and press Enter.
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Raise Hand

You can raise your hand in the webinar to indicate that you need something from the host. The host may instruct you on how they plan to use this. Many webinar hosts use this feature to know if an attendee has a question and would like to speak out loud.

  1. Click Raise Hand in the attendee controls.raisehand.png
  2. Your hand will stay raised until you or the host lower it. You can lower your hand if needed by clicking Lower Hand
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Leave meeting

Click Leave meeting to leave the webinar at any time. If you leave, you can rejoin if the webinar is still in progress, as long as the host has not locked the webinar. 

This article answers:

  • How do I join a webinar?
  • How do I ask questions during a webinar? 
  • How do I unmute?
  • How do I raise my hand? 

 

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