Office 365 (Outlook Web) Add-In Follow

Overview

The Outlook Web Add-in is designed to facilitate scheduling within Microsoft's Outlook Web App. The add-in allows you to easily add a Zoom meeting to any new or existing calendar event. 

Note: If you are using the Outlook desktop application, please use the Outlook Plugin.

This article covers:

Instructions

Installing the Add-in as an Admin with Centralized Deployment

  1. Login to the Office 365 Admin Portal
  2. Hover over Settings (gear icon) and click Services & add-ins.o365-manageaddins.png
  3. Click + Deploy Add-in.
    o365-deployaddin.png
  4. Review the information on Centralized Deployment and click Next.
    o365-centralizeddeployment.png
  5. Select I want to add an Add-In from the Office Store.
    o365-deployfromstore.png
  6. Click Next
  7. Search for Zoom Scheduler.
  8. Click Add. 
    o365-zoomscheduleradd.png
  9. Review the Add-in details. When done, click Next.
    0365-detailsnext.png
  10. Select how you want the add-in deployed at your organization.
    0365-enabled.png
    • Optional, enabled: The Zoom Scheduler add-in will be added for all of your users, but they can remove it.
    • Optional, disabled: All users will have the option to add the Zoom scheduler, but it will not be added to their Outlook by default.
    • Mandatory, always enabled: The Zoom Scheduler add-in will be added for all of your users and they will not be able to disable it. 
  11. Click Next.
  12. Select who has access to this add-in. You can search for groups to add them.
    o365-provisioning.png
  13. Click Save.
  14. The manifest file will process.
  15. When done, click Close.

Note: Users may need to restart their apps to see the new add-in. Depending on the number of users in your account, changes may also take a few minutes to propagate to all users.

Installing the Add-in for your own use

You can install the Zoom Scheduler add-in for your own use if installing add-ins is permitted by your Office 365 administrator. 

  1. Login to your Outlook web app (OWA).
  2. Click on the Settings gear in the top right.
  3. Click Manage Add-ins.
    o365-usermanageaddins.png
  4. Search for Zoom Scheduler.
  5. Below Zoom Scheduler, click Add.
    o365-addzoom.png

The Zoom Scheduler add-in will now be available in Outlook. 

Sign in and schedule a meeting

  1. Navigate to your Outlook Web Calendar and create a new calendar event.
  2. Click on the Zoom icon in the toolbar at the top. You should then see the sidebar open, prompting for your Zoom Credentials.
    Screen_Shot_2017-12-28_at_2.37.31_PM.png
  3. Sign in with your Zoom work email. If you are already signed in to the Zoom web portal, it will log you in automatically. 
  4. Select your desired video, audio and meeting settings and click Add Zoom Meeting to add the meeting details to the event. 
    o365-addzoommtg.png


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