Overview
The Zoom Scheduler Office 365 add-in is designed to manage scheduling within the Outlook web and desktop apps. The add-in allows you to easily add a Zoom meeting to any new or existing calendar event.
Note: To install Zoom Scheduler on the Outlook desktop app, you must have a Microsoft Exchange account added to Outlook. If you only have an IMAP account, use Zoom Scheduler on the Outlook web app.
This article covers:
Installing for All Users (Office 365 admin)
- Log in to the Office 365 Admin Portal.
- Navigate to Settings (gear icon) > Services & add-ins.
- Click Deploy Add-in.
- Review the information on Centralized Deployment and click Next.
- Select I want to add an Add-In from the Office Store.
- Click Next.
- Search for Zoom Scheduler and click Add.
- Review the add-in details and click Next.
- Select how you want the add-in deployed at your organization.
- Optional, enabled: The Zoom Scheduler add-in will be added for all of your users, but they can remove it.
- Optional, disabled: All users will have the option to add Zoom Scheduler, but it will not be added to their Outlook by default.
- Mandatory, always enabled: The Zoom Scheduler add-in will be added for all of your users and they will not be able to disable it.
- Click Next.
- Select who has access to this add-in. You can search for groups to add them.
- Click Save. The manifest file will process.
- When done, click Close.
Note: Users may need to restart their apps to see the new add-in. Depending on the number of users in your account, changes may also take a few minutes to propagate to all users.
You can install the Zoom Scheduler add-in for your own use if installing add-ins is permitted by your Office 365 admin.
- Log in to your Outlook web app (OWA).
- Click the Settings gear in the top-right corner > Manage Add-ins.
- Search for Zoom Scheduler and click Add.
The Zoom Scheduler add-in will now be available in Outlook.
- Open your Outlook web calendar and click New to create a new calendar event.
- Enter meeting details like the title, location, and guest list.
- Click the Zoom icon
in the top toolbar. You will see the sidebar open, prompting for your Zoom credentials.
- Sign in to your Zoom account. If you are already signed in to the Zoom web portal, it will log you in automatically.
- Select your desired video, audio and meeting settings. Click Add Zoom Meeting to add Zoom join options to the meeting.
Note: The meeting settings will automatically populate with your default settings found in your Zoom web portal in My Meeting Settings.
- Open your Outlook Web Calendar, click on a Zoom meeting, and click Edit.
- Click the Zoom icon
in the top toolbar. Sign in to your Zoom account if prompted.
- Change your meeting options and click Update Meeting to apply the changes.
Tip: Click Load default settings to load your default settings found in your Zoom web portal in My Meeting Settings.
Outlook 2013 or 2016 (Desktop App)
Note: To install Zoom Scheduler on the Outlook desktop app, you must have a Microsoft Exchange account added to Outlook. Click the File tab to view accounts added:
If you only have an IMAP account, use Zoom Scheduler on the Outlook web app.
- Open Outlook and click File > Manage Add-ins. Outlook will open a browser and open your Manage-ins page.
- Click the plus icon > Add from the Office Store.
- Search for Zoom Scheduler and click GET IT NOW.
- Open the Outlook desktop app and switch to calendar view.
- In the Home tab, click New Meeting.
- Enter meeting details like the title, location, and guest list.
- In the Meeting tab, click Add a Zoom Meeting.
- Select your desired video, audio and meeting settings. Click Add Zoom Meeting to add Zoom join options to the meeting.
- Open the Outlook desktop app and switch to calendar view.
- Double-click a Zoom meeting to display the meeting details.
- Click Add a Zoom Meeting to display the Zoom meeting options.
- Change your meeting options and click Update Meeting to apply the changes.
Tip: Click Load default settings to load your default settings found in your Zoom web portal under My Meeting Settings.