Adding or importing panelists to a webinar Follow

Overview

Panelists are full participants in the meeting. They have access to most host controls including sharing video and viewing the attendee list. You must be assigned panelist permissions by the webinar host. Learn more about roles in a webinar.

The max panelists is dependent primarily on the meeting capacity, but also by the webinar capacity of the host. Here are some examples: 

• Your Pro account has a default meeting capacity of 100 and you have a Webinar 500 license, thus you could host a webinar with up to 500 attendees, but restricted to a maximum of 100 occupied by panelists due to the meeting capacity. 
• Your Business or Enterprise account has a default meeting capacity of 300 and you have a Webinar 1000 license, thus you could host a webinar with up to 1000 attendees, but restricted to a maximum of 300 occupied by panelists due to the meeting capacity.
• You have a Large Meeting 1000 license and a Webinar 1000 license, thus you could host a webinar with up to 1000 panelists, although if you do have 1000 panelists, you will have no room for normal attendees. 

You can also promote an attendee to a panelist during a webinar.

This article covers:

• Adding panelists
• Recurring webinars
• Importing panelists using a CSV file
  • Creating a CSV file of panelists
  • Importing the CSV file
• Removing panelists

Prerequisites

• Webinar plan of 100, 500, 1000, 3000, 5000, or 10000 participants
• Scheduled webinar (with registration or without registration)

Adding panelists

You can invite a person or Zoom Room to be a webinar panelist.

1. Sign in to the Zoom web portal.
2. Click Webinars. 
3. Click the topic of the webinar you want to add panelists to.
   
4. In the Invitations tab, select the Edit button in the Invite panelists section.
   
5. Enter a name and email address to invite them. If you're inviting a Zoom Room, enter the room name. The room's location will display in the Email/Zoom Rooms column.
   
6. Select Add Another Panelist to add more panelists. Press Save to send invites to the new panelists entered. 
   Note:
   
   • You can add up to 300 panelists, depending on meeting capacity
   • You can delete and add panelists any time prior to the Webinar
7. If you checked Send invitation to all newly added panelists immediately, they will be sent an email invitation after you click Save.
   

Recurring webinars 

If a webinar is recurring, the user will be a panelist for all webinars in that series. If you want them to join as a panelist for one webinar occurrence only, you will need to add them as a panelist before the webinar that you want them to be a panelist for and remove them before the next occurrence. 

Importing panelists using a CSV file

If you want to add many panelists to a webinar, you can specify the panelists in a CSV file and upload it to the web portal.

Creating a CSV file of panelists

1. Open spreadsheet software like Microsoft Excel.
2. Create a new file. You can also download and open the CSV sample file.
3. Specify the following information:
   • Column A: Email address of each panelist.
   • Column B: Full name of each panelist.
   • Note: Don't enter column titles, for example, Email Address and Full Name.
4. Save the file as a CSV file (comma delimited).

Importing the CSV file

1. Sign in to the Zoom web portal.
2. Click Webinars. 
3. Click the topic of the webinar you want to add panelists to.
4. In the Invite Panelists section, click Import from CSV.
5. Click Import.
6. Select the CSV file you created.
   You will see a list of panelists you're importing. You can click these options:
   
   • Resend: Immediately send the invitation email to the panelist.
   • Copy: Copy the invitation email for the panelist.
   • Delete: Remove the panelist from being imported.
   • Send invitation to all newly added panelists immediately: Send an invitation email to all panelists being imported after you click Save.
   • Note: If you don't see a list of panelists you're importing, click Cancel, reload the page, then click Edit in the Invite Panelists section.
7. Click Save.

Removing panelists

1. Sign in to the Zoom web portal.
2. Click Webinars. 
3. Click the topic of the webinar you need to remove panelists from.
   
4. In the Invite Panelists section, click Edit.
5. Next to the panelist's name, click Delete. 
   
6. Click Save.
   This panelist will now be removed from all webinars in the series and will need to join as an attendee.