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Inviting panelists to a webinar Follow

Overview

Panelists are full participants in the meeting. They can view and send video, screen share, annotate, etc.

With the Webinar 100 plan, you can have up to 100 panelists including the host. With all other plans, you can have up to 300 panelists (including the host) in a webinar. This is different than attendees who are view-only participants who can be unmuted.

You can also promote an attendee to a panelist during a webinar.

This article covers:

Prerequisites

How to add a panelist to a webinar

You can invite a person or Zoom Room to be a webinar panelist.

  1. Sign in to the Zoom web portal.
  2. Click Webinars
  3. Click the topic of the webinar you want to add panelists to.
  4. In the Invitations tab, select the Edit button in the Invite panelists section.
  5. Enter a name and email address to invite them. If you're inviting a Zoom Room, enter the room name. The room's location will display in the Email/Zoom Rooms column.
  6. Select Add Another Panelist to add more panelists. Press Save to send invites to the new panelists entered. 
    Note:
    • You can add up to 300 panelists, depending on meeting capacity
    • You can delete and add panelists any time prior to the Webinar
  7. If you checked Send Invitation Email to Panelists Immediately, they will be sent an email invitation after you click Save.

Recurring webinars 

If a webinar is recurring, the user will be a panelist for all webinars in that series. If you want them to join as a panelist for one webinar occurrence only, you will need to add them as a panelist before the webinar that you want them to be a panelist for and remove them before the next occurrence. 

Removing a panelist

  1. Sign in to the Zoom web portal.
  2. Click Webinars
  3. Click the topic of the webinar you need to remove panelists from.
  4. Select the Edit button in the Panelist section.
  5. Next to the panelist's name, click Delete
  6. Click Save.
    This panelist will now be removed from all webinars in the series and will need to join as an attendee.