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Inviting panelists to a webinar Follow

Overview

Panelists are full participants in the meeting. They have access to most host controls including sharing video and viewing the attendee list. You must be assigned panelist permissions by the webinar host. Learn more about roles in a webinar.

The max panelists is dependent on the meeting capacity of the host. For example, Business/Enterprise accounts have a default meeting limit of 300, so webinars can have up to 300 panelists. If you have a Large Meeting 1000 license, webinars can have up to 1000 panelists.

You can also promote an attendee to a panelist during a webinar.

This article covers:

Prerequisites

How to add a panelist to a webinar

You can invite a person or Zoom Room to be a webinar panelist.

  1. Sign in to the Zoom web portal.
  2. Click Webinars
  3. Click the topic of the webinar you want to add panelists to.
  4. In the Invitations tab, select the Edit button in the Invite panelists section.
  5. Enter a name and email address to invite them. If you're inviting a Zoom Room, enter the room name. The room's location will display in the Email/Zoom Rooms column.
  6. Select Add Another Panelist to add more panelists. Press Save to send invites to the new panelists entered. 
    Note:
    • You can add up to 300 panelists, depending on meeting capacity
    • You can delete and add panelists any time prior to the Webinar
  7. If you checked Send Invitation Email to Panelists Immediately, they will be sent an email invitation after you click Save.

Recurring webinars 

If a webinar is recurring, the user will be a panelist for all webinars in that series. If you want them to join as a panelist for one webinar occurrence only, you will need to add them as a panelist before the webinar that you want them to be a panelist for and remove them before the next occurrence. 

Removing a panelist

  1. Sign in to the Zoom web portal.
  2. Click Webinars
  3. Click the topic of the webinar you need to remove panelists from.
  4. Select the Edit button in the Panelist section.
  5. Next to the panelist's name, click Delete
  6. Click Save.
    This panelist will now be removed from all webinars in the series and will need to join as an attendee.