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Adding or importing panelists to a webinar Follow

Overview

Panelists are full participants in the meeting. They have access to most host controls including sharing video and viewing the attendee list. You must be assigned panelist permissions by the webinar host. Learn more about roles in a webinar.

The max number of panelists is dependent on the host's meeting capacity, while the max number of attendees is based on the host's webinar capacity. Here are some examples: 

  • Your Pro account has the default meeting capacity of 100 and you have a Webinar 500 license. This would allow you to host a webinar with up to 500 attendees and a maximum of 100 panelists due to the meeting capacity, for a total of 600 (500 attendees + 100 panelists). 
  • Your Business or Enterprise account has the default meeting capacity of 300 and you have a Webinar 1000 license. This would allow you to host a webinar with up to 1000 attendees and a maximum of 300 panelists due to the meeting capacity, for a total of 1300 (1000 attendees + 300 panelists). 
  • You have a Large Meeting 1000 license and a Webinar 1000 license. This would allow you to host a webinar with up to 1000 attendees and 1000 panelists, for a total of 2000 (1000 attendees and 1000 panelists). 

You can also promote an attendee to panelist during a webinar.

This article covers:

Prerequisites

Adding panelists

You can invite a person or Zoom Room to be a webinar panelist.

  1. Sign in to the Zoom web portal.
  2. Click Webinars
  3. Click the topic of the webinar you want to add panelists to.
  4. On the Invitations tab at the bottom of the page, find the Invite panelists section and click Edit.
  5. Enter a name and email address to invite them. If you're inviting a Zoom Room, enter the room name. The room's location will display in the Email/Zoom Rooms column.
  6. (Optional) Select Add Another Panelist to add more panelists.
  7. Click Save to send invites to the added panelists.
    If you checked Send invitation to all newly added panelists immediately, they will be sent an email invitation after you click Save.

Notes:

  • You can add up to 1000 panelists, depending on meeting capacity.
  • You can delete and add panelists any time prior to the Webinar.

Recurring webinars 

If a webinar is recurring, the user will be a panelist for all webinars in that series. If you want them to join as a panelist for one webinar occurrence only, you will need to add them as a panelist before the webinar that you want them to be a panelist for and remove them before the next occurrence. 

Importing panelists using a CSV file

If you want to add many panelists to a webinar, you can specify the panelists in a CSV file and upload it to the web portal.

Creating a CSV file of panelists

  1. Open spreadsheet software like Microsoft Excel.
  2. Create a new file. You can also download and open the CSV sample file.
  3. Specify the following information:
    • Column A: Email address of each panelist.
    • Column B: Full name of each panelist.
      Note: Don't enter column titles, for example, Email Address and Full Name.
  4. Save the file as a CSV file (comma delimited).

Importing the CSV file

  1. Sign in to the Zoom web portal.
  2. Click Webinars
  3. Click the topic of the webinar you want to add panelists to.
  4. On the Invitations tab at the bottom of the page, find the Invite panelists section and click Import from CSV.
  5. Click Import.
  6. Select the CSV file you created.
    You will see a list of panelists you're importing. You can click these options:
    • Resend: Immediately send the invitation email to the panelist.
    • Copy: Copy the invitation email for the panelist.
    • Delete: Remove the panelist from being imported.
    • Send invitation to all newly added panelists immediately: Send an invitation email to all panelists being imported after you click Save.
      Note: If you don't see a list of panelists you're importing, click Cancel, reload the page, then click Edit in the Invite Panelists section.
  7. Click Save.

Removing panelists

  1. Sign in to the Zoom web portal.
  2. Click Webinars
  3. Click the topic of the webinar you need to remove panelists from.
  4. On the Invitations tab at the bottom of the page, find the Invite panelists section and click Edit
  5. To the right of the panelist's details, click Delete
  6. Click Save.
    This panelist will now be removed from all webinars in the series and will need to join as an attendee.