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Changing your meeting, recording, and telephone settings Follow

Overview

Your meeting settings allows you to enable or disable features for your meetings. These settings control the availability of many features, such as breakout rooms, recording, and chat. Settings are tiered and can be turned on/off or locked by your admin.

Note: This article is about settings at the user level. If you have account owner or admin privileges, you have access to user-level settings, in addition to settings at the group and account level.

This article covers:

Accessing and editing meeting settings

  1. Sign in to the Zoom web portal.
  2. Click Settings.
  3. Click to toggle a setting on or off.
  4. Settings can also be locked at the account level or group level. This will be noted next to the setting. If a setting is locked at the account or group level, an account admin or owner will need to change it under Account Settings or Group Management.

You can change the following settings. Some settings are dependent on certain prerequisites. If you do not see a setting listed for your group, review the article on the setting to see if your account meets those prerequisites.

Meeting tab

Security

  • Waiting room
  • Require a passcode when scheduling new meetings: A random passcode will be generated when scheduling a meeting. Participants need to enter the passcode to join the meeting. This setting doesn't apply to meetings that use the personal meeting ID (PMI).
  • Require a passcode for instant meetings: A random passcode will be generated when starting an instant meeting. Participants need to enter the passcode to join the meeting. 
  • Require passcode for participants joining by phone
  • Require a passcode for Personal Meeting ID (PMI): Set a passcode for meetings that use the personal meeting ID (PMI).
    • Only meetings with Join Before Host enabled: Apply the setting to meetings with join before host enabled.
    • All meetings using PMI: Apply the setting to all meetings that use the PMI.
  • Webinar Passcode: A random passcode will be generated when scheduling a webinar. Attendees need to enter the passcode to join the webinar.
  • Require a passcode for Personal Audio Conference
  • Embed passcode in meeting link for one-click join
  • Only authenticated users can join meetings: Participants need to authenticate before to joining the meetings.
    • Meeting Authentication Options: Change the authentication options that are available when scheduling meetings.
  • Only authenticated users can join meetings from Web client: Participants need to authenticate before to joining the meetings using the web client.
  • Approve or block entry to users from specific regions/countries: Allow users from specific regions to join your meetings; or block users from specific regions from joining your meetings. Users' region/country is determined by their IP address.
    Note: You change the regions/countries when scheduling a meeting using the Zoom web portal or Outlook add-in.

Schedule Meeting

  • Host video: Start meetings with the host's video on. The host can still use in-meeting controls to enable or disable their video.
  • Participants video: Start meetings with the participants' video on. Participants can still use in-meeting controls to enable or disable their video.
  • Audio Type: Determine how participants can join the meeting's audio.
    • Telephone and Computer Audio: Participants can join by telephone or by using their computer's microphone/speaker or headset.
    • Telephone: Participants can only join by telephone.
    • Computer Audio: Participants can only join by using their computer's microphone/speaker or headset.
    • 3rd Party Audio (only visible if you have 3rd party audio): Require that all participants follow the instructions you provide for using non-Zoom audio.
  • Join before host: Allow participants to join the meeting before the host joins. If disabled, participants can only join after the host starts the meeting.
    • Participants can join __ minutes before start time: Specify the amount of time before the meeting start time when participants can join before host.
  • Enable Personal Meeting ID
  • Use Personal Meeting ID (PMI) when scheduling a meeting
  • Use Personal Meeting ID (PMI) when starting an instant meeting
  • Mute participants upon entry: Automatically mute all participants when they join the meeting. The host controls whether participants can unmute themselves.
  • Upcoming meeting reminder: Receive desktop notifications for upcoming meetings. Reminder time can be changed in the Zoom Desktop Client.

In Meeting (Basic)

In Meeting (Advanced)

Email Notifications

  • When a cloud recording is available
    • Send a copy to the person who scheduled the meeting/webinar for the host: Send cloud recording email notifications to users that have scheduling privilege for the meeting/webinar host.
    • Send a copy to the Alternative Hosts: Send cloud recording email notifications to alternative hosts added by the host.
  • When attendees join meeting before host
  • When a meeting is cancelled
  • When an alternative host is set or removed from a meeting
  • When someone scheduled a meeting for a host
  • When the cloud recording is going to be permanently deleted from trash

Other

Recording tab

Telephone tab