Important Notice: Please begin updating all your clients to Zoom 5.0. After May 30, 2020, all Zoom clients on older versions will receive a forced upgrade when trying to join meetings as GCM Encryption will be fully enabled across the Zoom platform. Click here for more information on the changes and how to update your Zoom application or download now.

Note: As our world comes together to slow the spread of COVID-19 pandemic, the Zoom Support Center has continued to operate 24x7 globally to support you. Please see the updated Support Guidelines during these unprecedented times.



Related articles

Changing your meeting settings Follow

Overview

Your meeting settings allows you to enable or disable features for your meetings. These settings control the availability of many features, such as breakout rooms, recording, and chat. Settings are tiered and can be turned on/off or locked by your admin.

Note: This article is about meeting settings at the user level. If you have account owner or admin privileges, you can change settings at the group and account level.

This article covers:

Accessing and editing meeting settings

  1. Sign in to the Zoom web portal.
  2. Click Settings.
  3. Click to toggle a setting on or off.
  4. Settings can also be locked at the account level or group level. This will be noted next to the setting. If a setting is locked at the account or group level, an account admin or owner will need to change it under Account Settings or Group Management.

You can change the following meeting settings. Some settings are dependent on certain prerequisites. If you do not see a setting listed for your group, review the article on the setting to see if your account meets those prerequisites.

Meeting tab

Schedule Meeting

  • Host video: Start meetings with the host's video on. The host can still use in-meeting controls to enable or disable their video.
  • Participants video: Start meetings with the participants' video on. Participants can still use in-meeting controls to enable or disable their video.
  • Audio Type: Determine how participants can join the meeting's audio.
    • Telephone and Computer Audio: Participants can join by telephone or by using their computer's microphone/speaker or headset.
    • Telephone: Participants can only join by telephone.
    • Computer Audio: Participants can only join by using their computer's microphone/speaker or headset.
    • 3rd Party Audio (only visible if you have 3rd party audio): Require that all participants follow the instructions you provide for using non-Zoom audio.
  • Join before host: Allow participants to join the meeting before the host joins. If disabled, participants can only join after the host starts the meeting.
  • Use Personal Meeting ID (PMI) when scheduling a meeting
  • Use Personal Meeting ID (PMI) when starting an instant meeting
  • Only authenticated users can join meetings: Participants need to authenticate before to joining the meetings.
    • Meeting Authentication Options: Change the authentication options that are available when scheduling meetings.
  • Require a password when scheduling new meetings: A random password will be generated when scheduling a meeting. Participants need to enter the password to join the meeting. This settings doesn't apply to meetings that use the personal meeting ID (PMI).
  • Require a password for instant meetings: A random password will be generated when starting an instant meeting. Participants need to enter the password to join the meeting. 
  • Require a password for Personal Meeting ID (PMI): Set a password for meetings that use the personal meeting ID (PMI).
    • Only meetings with Join Before Host enabled: Apply the setting to meetings with join before host enabled.
    • All meetings using PMI: Apply the setting to all meetings that use the PMI.
  • Embed password in meeting link for one-click join
  • Require password for participants joining by phone
  • Mute participants upon entry: Automatically mute all participants when they join the meeting. The host controls whether participants can unmute themselves.
  • Upcoming meeting reminder: Receive desktop notifications for upcoming meetings. Reminder time can be changed in the Zoom Desktop Client.

In Meeting (Basic)

In Meeting (Advanced)

Email Notifications

  • When a cloud recording is available
  • When attendees join meeting before host
  • When a meeting is cancelled
  • When an alternative host is set or removed from a meeting
  • When someone scheduled a meeting for a host
  • When the cloud recording is going to be permanently deleted from trash

Other

Recording tab

Telephone tab