Managing Participants in a Meeting Follow

Overview

As the host in a meeting, you can manage the participants. By default, any participant in a meeting can share their video, screen, and audio. If you want to limit who can share their screen, video, and audio, we recommend using the webinar platform. For a full comparison of these options, see Meeting and Webinar Comparison.

With meetings, you can control the following features as the host:

  • Mute participants
  • Request that a participant unmutes
  • Stop a participant's video
  • Request that a participant starts their video
  • Prevent participants from screen sharing
  • Rename a participant
  • Give a participant the ability to record locally
  • Make a participant host or co-host
  • Put a participant on hold if enabled
  • Choose to play an enter or exit chime
  • Lock the meeting to prevent anyone new from joining
  • Have participants enter the waiting room if enabled

Read about all host controls.

Prerequisites

  • Host permissions in the meeting
  • Join by Zoom desktop client, mobile app, or web*

Some options have additional prerequisites and must be enabled on the web portal or require a specific version of Zoom for full functionality. These features include giving a participant the ability to record locally, assigning a co-host, putting a participant on-hold and using the waiting room.

*Limited controls are available when joining by web.

Manage participants

Click Manage Participants in the host controls to display the participants list:

Click the dropdown menu located at the top-left corner to close the participants list or click Pop Out to separate the participants list from the meeting window:

Hover over a participant and click More for these options:

  • Stop Video: Stop the participant's video stream so they are unable to start their video. If the participant hasn't started their video, you will see the Ask to Start Video option.
  • Make Host: Assign the attendee to be the host. There can only be one host.
  • Make Co-Host: Assign the attendee to be a co-host. You can have an unlimited number of co-hosts. Learn more.
  • Allow Record: Allow the attendee to start or stop a local recording of the meeting. Attendees do not have access to start a cloud recording.
  • Assign to type Closed Caption: Assign the attendee to type Closed Caption during the meeting.
  • Rename: Change the attendee name that is displayed to other participants.
  • Put in Waiting Room: Place the attendee in a virtual waiting room while you prepare for the meeting. The host must enable waiting room for this option to appear. Learn more.
  • Put On Hold: If the waiting room is not enabled, you'll see this option to place the attendee on hold.
  • Remove: Dismiss a participant from the meeting.

You will also have access to enable or disable these options at the bottom of the participants list:

  • Mute All / Unmute All: Mute or unmute all participants in meeting.
  • Mute participants on entry: Automatically mute participants as they join the meeting.
  • Allow participants to unmute themselves: Participants can unmute themselves if they want to speak to others in the meeting.
  • Play enter/exit Chime: Play a sound when participants join and leave the meeting
  • Lock meeting: Don't allow other participants to join the meeting in progress.
  • Merge to meeting window: Merge the participants list with the main meeting window. This option is only available if you separated the participants list from the main meeting window.

Prevent participants from screen sharing

  1. In the host controls, click the arrow next to Share Screen and click Advanced Sharing Options.
  2. Under Who can share? choose Only Host.
  3. Close the window.

Manage participants

Click Manage Participants in the host controls to display the participants list.

Hover over a participant and click More for these options:

  • Make Host: Assign the attendee to be the host. There can only be one host.
  • Make Co-Host: Assign the attendee to be a co-host. There isn't a limit on the number of co-hosts. Learn more.
  • Allow Record: Allow the attendee to start or stop a local recording of the meeting. Attendees do not have access to start a cloud recording.
  • Assign to type Closed Caption: Assign the attendee to type Closed Caption during the meeting.
  • Rename: Change the attendee name that is displayed to other participants.
  • Stop Video: Stop the participant's video stream so they are unable to start their video. If the participant hasn't started their video, you will see the Ask to Start Video option.
  • Put On Hold: Place the participant on hold, removing them from the video and audio conference. The Allow host to put attendee on hold option must be enabled prior to starting the meeting. See Attendee on Hold for details.
  • Remove: Dismiss a participant from the meeting.

You will also have access to enable or disable these options at the bottom of the participants list:

  • Mute All / Unmute All: Mute or unmute all participants in meeting.
  • Mute participants on entry: Automatically mute participants as they join the meeting.
  • Play enter/exit chime: Play a sound when participants join and leave the meeting
  • Lock meeting: Don't allow other participants to join the meeting in progress.

Prevent participants from screen sharing

  1. In the host controls, click the arrow next to Share Screen and click Advanced Sharing Options.
  2. Under Who can share? choose Only Host.
  3. Close the window.

Web

When joining via web, you will have limited functionality in managing participants.

In the host controls, click Manage to display the participants list.

Hover over a participant and click More for these options:

  • Stop Video: Stop the participant's video stream so they are unable to start their video. If the participant hasn't started their video, you will see the Ask to Start Video option.
  • Spotlight Video: Place the attendee as the active speaker for all attendees. Learn more.
  • Rename: Change the attendee name that is displayed to other participants.
  • Make Host: Assign the attendee to be the host. There can only be one host.
  • Assign To Type Closed Caption: Assign the attendee to type Closed Caption during the meeting.
  • Remove: Dismiss a participant from the meeting.

You will also have access to enable or disable these options at the bottom of the participants list:

  • Mute All / Unmute All: Mute or unmute all participants in meeting.
  • Mute participants on entry: Automatically mute participants as they join the meeting.
  • Play enter/exit chime: Play a sound when participants join and leave the meeting
  • Lock meeting: Don't allow other participants to join the meeting in progress.

Tap Participants in the host controls to display the participants list.

Tap a participant's name to manage a specific participant.

  • Mute Audio: Mute the attendee's audio.
  • Make Host: Assign the attendee to be the host. There can only be one host.
  • Allow Record: Allow the attendee to start or stop a local recording of the meeting. Attendees do not have access to start a cloud recording.
  • Put in Waiting Room: Place the attendee in a virtual waiting room while you prepare for the meeting. The host must enable waiting room for this option to appear. Learn more.
  • Put On Hold: If the waiting room is not enabled, you'll see this option to place the attendee on hold.
  • Stop Video: Stop the participant's video stream so they are unable to start their video. If the participant hasn't started their video, you will see the Ask to Start Video option.
  • Make Co-Host: Assign the attendee to be a co-host. There isn't a limit on the number of co-hosts. Learn more.
  • Rename: Change the attendee name that is displayed to other participants.
  • Remove: Dismiss a participant from the meeting.

You can chat with the participants, invite others, mute or unmute all with the options at the bottom of the window.

To lock the meeting or the screen share, mute participants upon entry, play the enter/exit chime, or put attendees into the waiting room upon entry, tap More then Advanced settings in the host controls.

   

This will open the additional options for managing participants:

  • Lock meeting: Don't allow other participants to join the meeting in progress.
  • Lock Share: Prevent attendees from screen sharing.
  • Mute on Entry: Automatically mute participants as they join the meeting.
  • Play enter/exit Chime: Play a sound when participants join and leave the meeting
  • Put Attendee in Waiting Room on Entry: Place attendees in a virtual waiting room while you prepare for the meeting. The host must enable waiting room for this option to appear. Learn more.
  • Allow Attendees to Chat with: Control whether attendees can with other attendees or only the host.

Tap Participants in the host controls to display the participants list.

Tap a participant's name to manage a specific participant.

  • Make Host: Assign the attendee to be the host. There can only be one host.
  • Make Co-host: Assign the attendee to be a co-host. There isn't a limit on the number of co-hosts. Learn more.
  • Stop Video: Stop the participant's video stream so they are unable to start their video. If the participant hasn't started their video, you will see the Ask to Start Video option.
  • Remove: Dismiss a participant from the meeting.
  • Allow Record: Allow the attendee to start or stop a local recording of the meeting. Attendees do not have access to start a cloud recording.
  • Put in Waiting Room: Place attendees in a virtual waiting room while you prepare for the meeting. The host must enable waiting room for this option to appear. Learn more.
  • Put On Hold: If the waiting room is not enabled, you'll see this option to place the attendee on hold.
  • Assign to type CC: Assign the attendee to type Closed Caption during the meeting.
  • Rename: Change the attendee name that is displayed to other participants.

You can chat with the participants, invite others, mute or unmute all with the options at the bottom of the window.

Tap More in the host controls to open the additional options for managing participants:

 

  • Lock meeting: Don't allow other participants to join the meeting in progress.
  • Lock Share: Prevent attendees from screen sharing.
  • Mute Upon Entry: Automatically mute participants as they join the meeting.
  • Play Enter/Exit Chime: Play a sound when participants join and leave the meeting
  • Put Attendee In Waiting List: Place the attendee in a virtual waiting room while you prepare for the meeting. The host must enable waiting room for this option to appear. Learn more.
  • Allow Attendees Chat To: Control whether attendees can with other attendees or only the host.

 

Was this article helpful?
Have more questions? Submit a request