Managing Participants in a Meeting Follow

Overview

As the host in a meeting, you can manage the participants. By default, any participant in a meeting can share their video, screen, and audio. If you want to limit who can share their screen, video, and audio, we recommend using the webinar platform. For a full comparison of these options, see Meeting and Webinar Comparison.

With meetings, you can control the following features as the host: 

  • Mute one or all participants
  • Request that a participant unmutes
  • Stop a participant's video
  • Request that a participant starts their video
  • Prevent Participants from screensharing
  • Rename a Participant
  • Give a participant the ability to record locally
  • Make a participant host or co-host
  • Put a participant on hold if enabled
  • Choose to play an enter or exit chime
  • Lock the meeting to prevent anyone new from joining
  • Have participants enter the waiting room if enabled

Read about all host controls.

Prerequisites

  • Host permissions in the meeting
  • Join by Zoom desktop client, mobile app, or web*

Some options have additional prerequisites and must be enabled on the web portal or require a specific version of Zoom for full functionality. These features include giving a participant the ability to record locally, assigning a co-host, putting a participant on-hold and using the waiting room

*Limited controls are available when joining by web.

Instructions

To manage participants in a meeting

  1. In the host controls, click Manage Participants
    Screen_Shot_2017-12-17_at_11.46.25_PM.png
  2. This will open the participants list. 
    Screen_Shot_2017-12-18_at_12.38.18_PM.png
  3. Hover over a participant's name and click More to see all the options.
    windows-participantmore.gif
  4. There are additional options at the bottom of the Participants list for managing all participants. 
    windows-participantsadditional.gif

To prevent participants from screensharing

  1. In the host controls, click the arrow next to Share Screen.
    windows-screensharearrow.png
  2. In the Advanced Sharing Options, below Who can share? choose Only Host.
    windows-whocanshare.png
  3. Close the window.

 

 

To manage participants in a meeting

  1. In the host controls, click Manage Participants
    Screen_Shot_2017-12-17_at_10.39.28_PM.png
  2. This will open the participants list. 
    Screen_Shot_2017-12-18_at_12.38.18_PM.png
  3. Hover over a participant's name and click More to see all the options.
    manageparticipants.gif
  4. There are additional options at the bottom of the Participants list for managing all participants. 
    Screen_Shot_2017-12-18_at_12.15.03_PM.png

 

To prevent participants from screensharing

  1. In the host controls, click the arrow next to Share Screen.
    Screen_Shot_2018-06-15_at_5.25.12_PM.png
  2. In the Advanced Sharing Options, below Who can share? choose Only Host.
    Screen_Shot_2018-06-15_at_5.25.20_PM.png
  3. Close the window.

To manage participants in a meeting

  1. In the host controls, click Manage Participants
    linuxcontrols.png
  2. This will open the participants list. 
    Screen_Shot_2017-12-18_at_1.01.00_PM.png
  3. Hover over a participant's name and click More to see all the options.
    linuxmanageparticipants.gif
  4. There are additional options at the bottom of the Participants list for managing all participants. 
    Screen_Shot_2017-12-18_at_1.01.12_PM.png

To manage participants in a meeting

When joining via web, you will have limited functionality in managing participants. You can mute all, lock the meeting, rename a participant, mute them, make them the host, or put them in a waiting room. 

  1. In the host controls, click Manage
    Screen_Shot_2017-12-18_at_1.11.23_PM.png
  2. This will open the participants list. 
    Screen_Shot_2017-12-18_at_1.11.26_PM.png
  3. Hover over a participant's name and click More to see all the options.
    web-manageparticipants.gif
  4. There are additional options at the bottom of the Participants list for managing all participants. 
    Screen_Shot_2017-12-18_at_1.11.30_PM.png

 

To manage participants in a meeting

  1. Tap Participants in the host controls. 
    iosparticipants.png
  2. This will open the participants list.
    IMG_4967.PNG
  3. Tap a participant's name to manage a specific participant.
    IMG_4968.PNG
  4. You can chat with the participants, invite others, mute or unmute all with the options at the bottom of the window.
    IMG_4967.PNG
  5. Tap Close at the top left when you are done managing participants.
  6. To lock the meeting or the screen share, mute participants upon entry, play the enter/exit chime, or put attendees into the waiting room upon entry, tap More in the host controls.
    IMG_4755.PNG
  7. Tap Advanced Settings
    IMG_4965.PNG
  8. This will open the additional options for managing participants.
    IMG_4966.PNG

To control who can screenshare

  1. In the host controls, tap More.
    IMG_0668.PNG
  2. Tap Advanced Settings.
    IMG_0666.PNG
  3. Toggle Lock Share to on (green). 
    IMG_0669.PNG
  4. Only the host will be allowed to share content.

To manage participants in a meeting

  1. Tap Participants in the host controls. 
    Screenshot_2017-12-18-14-04-43__1_.png
  2. This will open the participants list.
    Screenshot_2017-12-18-14-09-35.png
  3. Tap a participant's name to manage a specific participant.
    Screenshot_2017-12-18-14-09-38.png
  4. You can chat with the participants, invite others, mute or unmute all with the options at the bottom of the window.
    android-manageall.png
  5. Tap Close at the top left when you are done managing participants.
  6. To lock the meeting or the screen share, mute participants upon entry, play the enter/exit chime, or put attendees into the waiting room upon entry, tap More in the host controls.
    Screenshot_2017-12-18-14-04-43__2_.png
  7. This will open up additional options.
    Screenshot_2017-12-18-14-04-47.png
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