Checking in and out of a workspace reservation

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You can easily view your upcoming reservations and check in to and out of your workspace reservations.

If the Workspace Check-In and Check-Out feature is enabled, you must check in to keep your reservation. If you do not check in within a configurable number of minutes after the scheduled start time, the workspace reservation is released from the scheduled time, and the workspace will be made available for others to use.

Starting a scheduled meeting, starting an instant meeting, making a phone call, and starting a screen share count as checking in and do not require a separate check-in. For desks and reservation-only room workspaces, QR codes can be printed and placed on workspaces for check-in.

If you want to leave your reservation earlier, you can also check out before the scheduled time ends, which shortens the calendar event and makes that unused time available again for others to use.

Prerequisites for checking in and out of a workspace reservation

How to check in to and out of a reservation

After installing the Workspace Reservation desktop client app, you can reserve workspaces, check in to, and check out of your reservations.

Check in to your reservation

  1. Sign in to the Zoom desktop client.
  2. Click the Apps tab, then click Workspace Reservation.
    The Workspace Reservation app will open on your desktop client.
  3. In the top-right corner, click Reservations.
    The Reservations panel will appear.
  4. Under the reservation that you want to check in to, click Check In.
    A confirmation window will appear.
  5. In the confirmation window, click Check In.

Check out of your reservation

  1. Sign in to the Zoom desktop client.
  2. Click the Apps tab, then click Workspace Reservation.
    The Workspace Reservation app will open on your desktop client.
  3. In the top-right corner, click Reservations.
    The Reservations panel will appear.
  4. Under the reservation that you want to check in to, click Check Out.
    A confirmation window will appear.
  5. In the confirmation window, click Check Out

Users can easily use Workspace Reservation’s mobile app integration to reserve workspaces and check-in/check out from their mobile device.

Check in to your reservation

  1. Access Workspace Reservation on the Zoom mobile app.
  2. In the bottom left corner of the Reserve a Workspace window, tap Reservations.
  3. On a reservation that you want to check in to, tap Check In.
  4. If a verification dialog displays, tap Check In to verify.
    By checking in, you are confirming you are using the workspace.

Check out of your reservation

When you want to check out, access your reservation (that you're checked in to) again.

  1. Access Workspace Reservation on the Zoom mobile app.
  2. In the bottom left corner of the Reserve a Workspace window, tap Reservations.
  3. On a reservation that you want to check out, tap Check Out.
  4. If a verification dialog displays, tap Check Out to verify.
    By checking out, you are confirming that you are no longer using this workspace.

For workspaces with devices, users can check in and out through the Zoom web portal.

Check in to a reservation

  1. View your upcoming reservations.
  2. Find and select the upcoming reservation that you want to check in to.
  3. Click Check in.
  4. In the pop-up window, click Check in to confirm the check in.
    (Optional) Select the Don’t ask me again check box.
    You are now checked in. If there is a device at the desk, you will be signed into the device.

Check out of a reservation

  1. View your upcoming reservations.
  2. Find and select the upcoming reservation that you want to check out of.
  3. Click Check out.
  4. In the pop-up window, click Check out to confirm the checkout.
    (Optional) Select the Don’t ask me again check box.
    If there is a device at the desk, you will be signed out of the device.

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