Creating a Zoom Sessions event

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You can use the single-session event type if you want to create a single-day (one-time) event that contains a single-session meeting or webinar. Event attendees can participate in Q&A sessions, join the event 15 minutes before it starts, and receive HD videos.

For Zoom Sessions events, attendees have access to an enhanced lobby.

This article covers:

Prerequisites for creating a Zoom Sessions event

How to create a Zoom Sessions event

  1. Sign in to Zoom Events.
  2. In the navigaton menu, click My Events.
  3. In the top-right corner, click Create Event.
    A Create Event pop-up window will appear.
  4. In the pop-up window, complete the following information:
    • Create event for this Hub: Use the dropdown menu to select the hub you want to list your event in.
      Note: Members of this hub can also edit this event. Once the event is saved, you won’t be able to move it to another hub.
    • Event Type: Use the dropdown menu to select the Single Session event.
      • The live streaming to the event lobby setting is disabled by default for single session events.
      • Attendees will land on the single session detail page by default; they just need to click the Join button to join the event.
    • Event Name: Enter an event name.
    • Short Description: Enter a short description of the event.
      Note: Description has a maximum character limit of 140 characters.
    • Session Starts: Select the date and time of your event.
    • Duration: Select how long your session will last.
    • Time Zone: Use the dropdown menu to select your time zone.
    • Select the session type (Webinar or Meeting) you want to create.
    • Select if this is a Free or Paid event.
    • Who can view this event?: This section lets you select the level of visibility you want for the session: 
      • Anyone with the link: Any user with the event link can view your event.
        Note: Private hubs cannot have public events; update your hub Settings or contact the hub owner if you want general access.
      • Authentication required: Only authenticated users can see your event.
    • Who can register for this event?: Those granted access can only register once and cannot register on behalf of others. When you select the Authentication required checkbox, the following settings will appear.
      • To add users to your event's invite list by email:
        Note: Only users added to the invite list can view and register for this ticket type.
        1. Select the Specified email addresses checkbox.
        2. Click + Add users.
          An Add Users to Invite List pop-up window will appear.
        3. Under Enter email addresses, enter email addresses of the users you want to invite, then press Enter. Click X by a user’s email address to remove the user.
        4. Click Save.
        5. (Optional) Click Add to add more users by email.
        6. (Optional) Click View to view your guest list, search for guests, or delete email addresses.
      • To import multiple users' emails to your event's invite list:
        1. Select the Specified email addresses checkbox.
        2. Click + Add users.
          An Add Users to Invite List pop-up window will appear.
        3. In the pop-up window, select Import email addresses from CSV.
        4. Click Import.
        5. Find and select the CSV file you want to import, then click Open.
        6. Once the CSV file has been imported, click Add.
        7. Click Save.
      • To add all users from a specified domain to your event’s invite list:
        1. Select the Specified company domains checkbox.
        2. Enter a valid domain.
          Note: For example, to invite all members of the ABC company (with members having email addresses), add as the domain. If you have multiple domains, separate them by commas in the text box.
      • To add users from your account, select the Members of my Zoom account checkbox.
    • No sign-in is needed for joining the event: Click this toggle to enable or disable this. When enabled, anyone with the join link can access the event. This will issue fast-join links for registrants to quickly join the event.
  5. Save or publish your event:
    • Click Save and Continue.
      You will be directed to the rest of the single-session event creation flow.
    • Click Publish Event.
      Your event will be published immediately; once your event is published, you will be notified and will have the option to edit the Overview section.

Note: Not all fields can be edited after the event is published or a ticket to the event has been sold.

How to access Zoom Sessions event setup

Access Zoom Sessions event setup navigation

You can edit your event at any time to access the Zoom Sessions event setup navigation menu and event analytics.

  1. Sign in to Zoom Events.
  2. In the navigation menu, click My Events.
  3. Click the UpcomingDrafts, or Past tab.
  4. To the right of the event you want to manage, click the pencil icon pencil-button.png.
    The Zoom Sessions event setup navigation menu will appear. You can access any of the event setup sections to view or edit (only if an Upcoming or Draft event) information about your event.

Zoom Sessions event setup sections

The single session event creation flow has multiple event setup sections. Each section has different tabs that you can access to organize your event. Ensure that you enter the required information for each section of the process to create an event.

Additionally, you can track your progress and set up, using the host overview dashboard.

The Zoom Sessions event setup has the following sections:

How to add co-editors

You can add up to 3 co-editors and grant them permission to edit specific sections for single-session events. Co-editors do not see the Analytics section and its tabs when they access the event. Co-editors can make changes to the event details. Co-editors cannot add or remove other co-editors. Co-editors can view and select resources from the hub's Content Library tab (at the hub level) by default; however, co-editors cannot contribute resources to the content library because the content library is at the hub level. Co-editors will not be provided with their own tickets to the event.

  1. At the top of the event creation page, click the Co-Editors button.
    An Co-Editors pop-up window will appear.
  2. In the pop-up window, enter the email address of the user you want to add as a co-editor.
    Note: Co-editors do not need to belong to the same Zoom Sessions account or have a Zoom Sessions account to be able to edit the event.
  3. Click the Select permission dropdown menu to select which section(s)' details the specified co-editor can edit.
  4. Click Add.
    Note: An email will be sent to inform users they have been added as co-editors of the event.
  5. (Optional) Click the pencil icon pencil-button.png to edit co-editors.
  6. (Optional) Click the trash icon trash-button.png to delete co-editors.
  7. Click Save.

The Co-Editor List will be updated with the added co-editor(s)' Email and Permissions.

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