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  2. Zoom Events Support
  3. Zoom Sessions Support
  4. Zoom Sessions Features
  5. Creating Zoom Sessions

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Creating a single-session event

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You can use the single-session event type if you want to create a single-day (one-time) event that contains a single-session meeting or webinar. Event attendees can participate in Q&A sessions, join the event 15 minutes before it starts, and receive HD videos. Attendees also have access to an enhanced lobby.

Notes:

  • The live streaming to the event lobby setting is disabled by default for single-session events.
  • Attendees will land on the single session detail page by default; they just need to click the Join button to join the event.

This article covers:

Prerequisites for creating a Zoom Sessions single-session event

How to create a single-session event

  1. Sign in to Zoom Events.
  2. In the left navigation menu, click the top dropdown arrow down-arrow-button.png and select Recent Activity.
  3. In the left navigation menu, click My Events.
  4. In the top-right corner, click Create Event.
    A Create Event pop-up window will appear.
  5. In the pop-up window, complete the following information:
    • Create event for this Hub: Use the dropdown menu to select the hub you want to list your event in.
      Note: Members of this hub can also edit this event. Once the event is saved, you won’t be able to move it to another hub.
    • Event Type: Use the dropdown menu to select the Single Session event.
      Notes:
      • The live streaming to the event lobby setting is disabled by default for single-session events.
      • Attendees will land on the single session detail page by default; they just need to click the Join button to join the event.
    • Event Name: Enter an event name.
    • Short Description: Enter a short description of the event.
      Note: Description has a maximum character limit of 140 characters.
    • Session Starts: Select the date and time of your event.
    • Duration: Select how long your session will last.
    • Time Zone: Use the dropdown menu to select your time zone.
    • Select the session type (Webinar or Meeting) you want to create.
    • Select if this is a Free or Paid event.
    • Who can view this event?: This section lets you select the level of visibility you want for the session: 
      • Anyone with the link: Any user with the event link can view your event.
        Note        : Private hubs cannot have public events; update your hub Settings or contact the hub owner if you want general access.
      • Authentication required: Only authenticated users can see your event.
    • Who can register for this event?: Those granted access can only register once and cannot register on behalf of others. When you select the Authentication required checkbox, the following settings will appear.
      • To add users to your event's invite list by email:
        Note: Only users added to the invite list can view and register for this ticket type.
        1. Select the Specified email addresses checkbox.
        2. Click + Add users.
          An Add Users to Invite List pop-up window will appear.
        3. Under Enter email addresses, enter email addresses of the users you want to invite, then press Enter. Click X by a user’s email address to remove the user.
        4. Click Save.
        5. (Optional) Click Add to add more users by email.
        6. (Optional) Click View to view your guest list, search for guests, or delete email addresses.
      • To import multiple users' emails to your event's invite list:
        1. Select the Specified email addresses checkbox.
        2. Click + Add users.
          An Add Users to Invite List pop-up window will appear.
        3. In the pop-up window, select Import email addresses from CSV.
        4. Click Import.
        5. Find and select the CSV file you want to import, then click Open.
        6. Once the CSV file has been imported, click Add.
        7. Click Save.
      • To add all users from a specified domain to your event’s invite list:
        1. Select the Specified company domains checkbox.
        2. Enter a valid domain.
          Note: For example, to invite all members of the ABC company (with members having name@abc.co email addresses), add abc.co as the domain. If you have multiple domains, separate them by commas in the text box.
      • To add users from your account, select the Members of my Zoom account checkbox.
    • No sign-in is needed for joining the event: Click this toggle to enable or disable this. When enabled, anyone with the join link can access the event. This will issue fast-join links for registrants to quickly join the event.
  6. Save or publish your event:
    • Click Save and Continue.
      You will be directed to the rest of the single-session event creation flow.
    • Click Publish Event.
      Your event will be published immediately; once your event is published, you will be notified and will have the option to edit the Overview section.

Note: Not all fields can be edited after the event is published or a ticket to the event has been sold.

How to access the single-session event setup

Access the single-session event setup navigation

You can edit your event at any time to access the Zoom Sessions event setup navigation menu and event analytics.

  1. Sign in to Zoom Events.
  2. In the left navigation menu, click the top dropdown arrow down-arrow-button.png and select My Assets.
  3. In the left navigation menu, click My Events.
  4. Click the Upcoming, Drafts, or Past tab.
  5. To the right of the event you want to manage, click the pencil icon pencil-button.png.
    The Zoom Sessions event setup navigation menu will appear. You can access any of the event setup sections to view or edit (only if an Upcoming or Draft event) information about your event.

Single-session event setup sections

The single-session event creation flow has multiple event setup sections. Each section has different tabs that you can access to organize your event. Ensure that you enter the required information for each section of the process to create an event.

Additionally, you can track your progress and set up, using the host overview dashboard.

The Zoom Sessions event setup has the following sections:

How to navigate the event setup header

The event setup header is a centralized location where hosts can view and edit the event's dates and links (registration links, group join links, etc.), preview the event detail page, manage co-editors, and publish the event.
Note: After you publish your event, links will be generated to access the event detail page. You can easily share these with your attendees or audience.

  1. Access the single-session event setup navigation.
  2. In the top event setup header, access the following actions:
    • Click Dates & Links to view and edit the event's dates and links.
      A panel will appear.
      • In the Dates & Links panel, view and edit the following:
        • To the right of Event ID for integrations or support, click the copy button copy-button__1_.png to copy the event ID.
        • View who the event organizer is.
        • Under Dates and Times, view the dates/times and click Edit. When you click Edit, you will be directed to the corresponding event tab where you can edit the date and time.
        • Under Registration Link, view the date/time for your registration link and selected authentication profile for your event.
          Note: The registration link will generate after you publish.
          • View and copy the registration link.
          • Click Edit to edit your authentication profile for your event in the Event Access tab.
        • Under Group Join Links, view the selected authentication profile for your event.
          Note: The group join link will generate after you publish.
          • Copy the group join link, copy the event invitation, or send the event invitation to yourself.
          • Click Edit to edit your registration settings and authentication profile for your event in the Registration Settings tab (free events) or the Tickets and Registration tab (paid events).
      • Click Close to exit the Dates & Links panel.
    • Click See More more-button__1_.png, then click the following actions:
    • Click Publish Event blue-send-icon-in-rounded-square.png to publish your event.

How to add co-editors

You can add up to 3 co-editors and grant them permission to edit specific sections for single-session events. Co-editors have permission to view all tabs in the event setup, including the Analytics section, and can update all sections and event details in the event. Co-editors can also publish events. 

Limitations for co-editors

Adding co-editors has the following limitations:

  • Co-editors cannot add or remove other co-editors.
  • Co-editors can view and select resources from the hub's Content Library tab (at the hub level) by default; however, co-editors cannot contribute resources to the content library because the content library is at the hub level.
  • Co-editors will not be provided with their own tickets to the event.

Add co-editors

  1. In the top event setup header, click See More more-button__1_.png, then click Co-Editors participants-or-channel-button.png.
    A Co-Editors pop-up window will appear.
  2. In the pop-up window, enter the email address of the user you want to add as a co-editor.
    Note: Co-editors do not need to belong to the same Zoom Sessions account or have a Zoom Sessions account to be able to edit the event.
  3. Click the Select permission dropdown menu to select which section(s)' details the specified co-editor can edit.
  4. Click Add.
    Note: An email will be sent to inform users they have been added as co-editors of the event.
  5. (Optional) Click the pencil icon pencil-button.png to edit co-editors.
  6. (Optional) Click the trash icon trash-button.png to delete co-editors.
  7. Click Save.

The Co-Editor List will be updated with the added co-editor(s)' Email and Permissions.

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