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Managing Zoom Sessions Speakers

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Hosts can manually add speakers to their Zoom Sessions event. Hosts can also add, edit, and reorder speaker information in the Speakers tab of the Zoom Sessions event setup. Speakers can speak in the sessions they are assigned to and will have their images displayed in the event lobby and event details page.

Learn more about creating a Zoom Sessions event.

Notes:

  • When you create and assign a speaker to a session, the speaker can bypass a meeting waiting room, and when Waiting Room is enabled for their meeting session (as long as the Users invited during the meeting by the host or co-hosts will bypass the waiting room option is selected).
  • Speaker(s) will join the session as an attendee in a meeting session and a panelist in a webinar session.

This article covers:

Prerequisites for managing the Zoom Sessions Speakers tab

How to access the Zoom Sessions Speakers tab

  1. Create a Zoom Sessions event or edit an upcoming event to access event setup.
  2. In the navigation menu, click Event Content then click Speakers.
    The Speakers page will appear.

How to add speakers

Add speakers manually

  1. Access the Speakers tab in the Zoom Sessions event setup.
  2. Click Add Manually.
    The Add Speaker panel will appear.
    Note: If you have already added speakers, click the Add Speaker button in the top-right corner.
  3. In the panel, add the speaker information:
    • Speaker's Photo: Click + Speaker's Photo to upload a speaker photo, then click Open once you have selected a photo.
      Note: Use JPG/JPEG/PNG files only. The recommended image dimensions are 160x160 pixels. The maximum image size is 2 MB.
    • Speaker's Name: Enter the speaker's name.
    • Email Address: Enter the speaker's email to ensure that speaker roles receive important information and notifications regarding the event. After this event is published, an invitation will be sent to this email. The speaker will receive a Speaker Ticket to use for joining this event; the speaker must use this email address to join the event.
      Notes:
      • A speaker role is required to include an associated email address to ensure that all the speaker role users for an event can receive important information and notifications regarding the event.
      • The calendar invitations speakers receive are only for the specific sessions that they are assigned in the event.
    • Company Logo: Use JPG/JPEG/PNG files only. The recommended image dimensions are 160x160 pixels. The maximum image size is 2 MB.
    • Company Name: Enter the speaker's company name.
    • Company Website: Enter the speaker's company website URL.
    • Speaker Video: Add a video to showcase the speaker.
      Note: Maximum video length is 60 seconds. The maximum video size is 50MB, MP4 files only.
    • Speaker's Title or Position: Enter the speaker's title or position.
    • Speaker's Biography: Write a brief biography about the speaker. You can personalize your event through branding elements, using the rich text editor for description fields in the event creation flow.
    • Social Presence: Enter their Twitter, YouTube, or LinkedIn social links.
  4. Click Save.

Add speakers by CSV

You can also add speakers by uploading a CSV file. When you upload a CSV file that includes speaker information in the Sessions tab, the uploaded speakers will appear in the Speakers tab. When you do not have any speakers added, you will need to manually add speaker information.

Speed up the event creation by uploading a CSV file with session dates, names, times, descriptions, speakers, and more.

Note: If you have already added speakers, click the ellipsis more-button__1_.png in the top-right corner, then click Add Speakers through Uploading CSV.

How to edit speakers

  1. Access the Speakers tab in the Zoom Sessions event setup.
  2. To the right of the speaker you want to edit, click the ellipsis more-button__1_.png.
  3. Click Edit.
    An Edit Speaker panel will appear.
  4. Edit the speaker's fields.
  5. Click Save.

How to delete speakers

  1. Access the Speakers tab in the Zoom Sessions event setup.
  2. To the right of the speaker you want to delete, click the ellipsis more-button__1_.png.
  3. Click Delete.
    A confirmation window will appear.
  4. In the confirmation window, click Delete.

Once you remove a speaker, the speaker permissions will be removed for that user. The speaker will not receive an email or notification about being removed from the event.

How to feature speakers

  1. Access the Speakers tab in the Zoom Sessions event setup.
  2. To the right of the speaker you want to feature, click the ellipses more-button__1_.png, then click Feature this Speaker.
  3. (Optional) To the right of the featured speaker you want to un-feature, click the ellipsis more-button__1_.png, then click Unfeature this Speaker.

When you select a speaker to be featured in the Speakers tab, that speaker will appear as a featured speaker in the event speaker list. The featured speaker will appear on the session details page. If there are multiple featured speakers, the first person with the branding check mark will appear on the session card. All featured speakers will appear on the event details page's Speakers tab as well as the lobby Speakers tab.

Note: You can feature up to 3 speakers.

How to search for speakers

  1. Access the Speakers tab in the Zoom Sessions event setup.
  2. In the search box, enter a speaker's name.
    Note: The search is also a fuzzy search, which matches an entered term closely instead of exactly. You can search by a partial name. Additionally, if you enter a few letters of a speaker's name, you can view all results that include those letters.

How to control speaker visibility

  1. Access the Speakers tab in the Zoom Sessions event setup.
  2. To the right of the speaker you want to hide from the event speaker list, click the ellipsis more-button__1_.png, then click Hide this Speaker.
    Note: You cannot feature and hide a speaker at the same time.
  3. (Optional) To the right of the hidden speaker you want to make visible in the event speaker list, click the ellipsis more-button__1_.png, then click Unhide this Speaker.

When you select to hide a speaker in the Speakers tab, they will not display in any session or in the event speaker list.

How to reorder speakers

  1. Access the Speakers tab in the Zoom Sessions event setup.
  2. In the top-right corner, click the ellipses more-button__1_.png.
  3. Click Reorder Speakers.
  4. To the left of a speaker, click and hold down on the six dots icon six-dots-icon.png, then move the speaker to your desired location.
  5. Once you finish reordering your speakers, click Done.

How to invite a speaker to edit their speaker bio

In the Speakers tab, you can invite one speaker or multiple speakers to edit their speaker bios for your event.

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