Managing Zoom Sessions Special Roles

All special roles, including speakers, alternative hosts, and interpreters, can be managed on this page. The Special Roles tab will appear after you publish your event. The Zoom Sessions Special Roles tab is where you will see the special role tickets that were automatically created as you added special roles to the event.

Learn more about creating a Zoom Sessions event.

This article covers:

• How to access the Zoom Sessions Special Roles tab
  • Filter special roles
  • Search special roles
• How to export a list of special roles
• How to create direct join links for Zoom Sessions speakers

Prerequisites for managing the Zoom Sessions Special Roles tab

• Pro, Business, Enterprise, or Education account
• Zoom Sessions license or Zoom Sessions Pay Per Attendee license
• Stripe or PayPal Business account is required to create paid events

How to access the Zoom Sessions Special Roles tab

1. Create a Zoom Sessions event or edit an upcoming, published event to access event setup.
2. In the navigation menu, click Special Roles.

When you access the Special Roles page, you can view the special-role user’s name, email, role, and status.

Filter special roles

1. Access the Special Roles page.
2. Click the All Roles dropdown to filter by roles.
   You can filter by All Roles, Speaker, Alternative Host, Panelist, and Interpreter.

Once you choose your filter, the list of special roles will be filtered accordingly.

Search special roles

1. Access the Special Roles page.
2. In the search box, enter a special-role user’s name or email.
   Note: The search is also a fuzzy search, which matches an entered term closely instead of exactly. You can search by a partial name or email. Additionally, if you enter a few letters of a registrant’s name, you can view all emails that include those letters.

How to export a list of special roles

Hosts can download a list of special roles and export a CSV file for any Zoom Sessions event.

1. Access the Special Roles page.
2. In the top-right corner of the page, click Export to download a CSV file.

How to create direct join links for Zoom Sessions speakers

Zoom Sessions hosts can create a direct join link for their event’s speakers. The direct join link allows speakers to quickly join a session on the Zoom Sessions platform, even when they are not signed in, with any credentials.

Hosts can create direct join links for speakers one week before an event starts, allowing speakers to join 10 days before the event. The direct join link is intended to provide a significant amount of lead time for hosts and speakers to rehearse ahead of an event.

For more information, visit Creating direct join links for Zoom Sessions speakers.