Editing Zoom Sessions speaker info

Last Updated:

Invited speakers can edit their speaker bio or assigned session after a Zoom Sessions host delegates editing and adding information to a speaker. These edits are submitted to the host, who will review and approve or reject them.

Notes:

  • While other edits are waiting to be approved, your session page will be locked, and you will be unable to make further edits.
  • While the previous version of your speaker bio is under review, you can edit and send new changes.

This article covers:

Prerequisites for editing Zoom Sessions speaker info

Note: For attendee access to the latest Zoom Events and Webinar features, we highly encourage all users to update to the latest version of the Zoom desktop client/mobile application.

How to edit your Zoom Sessions speaker bio

  1. Access your speaker bio in the following ways:
    • Access your speaker bio from the speaker landing page on the Zoom Events platform.
    • Accept the host's invitation to edit your speaker bio by the following actions:
      • You can access the host's invitation to edit your speaker bio by email:
        1. Open the host's invitation to edit your speaker bio in your email inbox.
        2. Click Edit Speaker Bio.
          You will be directed to the Your Speaker Bio page.
      • You can access the host's invitation to edit your speaker bio from the Notification Center:
        1. Sign in to Zoom Events.
        2. Access the Notification Center.
        3. Click the Attendee tab.
        4. Find the host's invitation notification.
        5. Click Edit Speaker Bio.
          You will be directed to the Your Speaker Bio page. 

Use your existing Zoom Events profile information to edit your speaker bio

After you are directed to your speaker bio pageyou have the option to complete your speaker bio by copying the existing information from your Zoom Events profile; your full name, profile picture, company name and position, biography, and any social media links will be copied over to your speaker bio.

Note: The pop-up window will appear only if your Zoom Events profile is already completed.

To use existing information in Zoom Events profile to complete your speaker bio:

  1. In the Use your Zoom Events profile to create your speaker profile? pop-up window, click Yes.
  2. (Optional) Edit any field that has information copied over from your Zoom Events profile.
  3. When you've finished reviewing and/or editing your speaker details, click Submit
    The host will be notified of your changes and can approve them.

After you submit your speaker bio edits, you will be directed back to the speaker landing page on the Zoom Events platform.

Edit your speaker bio manually

After you are directed to your speaker bio page, if your Zoom Events profile is not already completed, or you do not want to copy over the existing information, you can manually edit your speaker bio.

To edit your speaker bio manually:

  1. Edit the following speaker details that you want:
    • Your Photo: Hover your mouse and click the edit icon pencil-button.png on the speaker's image to upload an image. Hover your mouse and click the delete icon trash-button.png on the speaker's image to delete a preexisting image.
      Notes:
      • The maximum size of the image is 160x160 pixels. The speaker's image format is only JPG/JPEG/PNG up to 2MB.
      • Speakers can manually resize all uploaded images to fit into the image window as well as search for an image to upload. Additionally, resizing images is possible after image uploads.
    • Your Name: Enter your name.
    • Company Logo: Click +Upload Logo to upload your company's logo.
      Notes:
      • The maximum size of the image is 160x160 pixels. The image format is only JPG/JPEG/PNG up to 2MB.
      • Event creators can manually resize all uploaded images to fit into the image window as well as search for an image to upload. Additionally, resizing images is possible after image uploads.
    • Company Name: Enter your company's name.
    • Company Website: Enter your company's website.
    • Speaker Video: Click + Add Video to upload a video that you want to feature.
      Note: The maximum video length is 60 seconds. The maximum video size is 50MB, MP4 files only.
    • Your Title or Position: Enter your title or job position.
    • Your Biography: Enter some details or brief information about yourself.
    • Social Presence: Include links to your social media platforms (Twitter, YouTube, and LinkedIn).
  2. When you've finished editing your speaker details, click Submit.
    The host will be notified of your changes.

After you submit your speaker bio edits, you will be directed back to the speaker landing page.

How to edit your assigned session

A preview of the session is updated and displayed—in real-time—in the right panel as you add information throughout the editing process. You can click the swap-view icon to switch the preview between a desktop or mobile layout.

Access your assigned session

  1. Access your assigned session in the following ways:
    • Access your assigned session from the speaker landing page.
    • Accept the host's invitation to edit your assigned session by the following actions:
      • Access the host's invitation to edit your speaker session by email:
        1. Open the host's invitation to edit your session in your email inbox.
        2. Click the Edit Session link.
          You will be directed to the Edit Session page.
          Note: If the host no longer has an active Zoom Events license, you will see a message that you won't be able to edit the event until the host is assigned a new license. Contact the host to inform them of their license status.
      • Access the host's invitation to edit your speaker session from the Notification Center:
        1. Sign in to Zoom Events.
        2. Access the Notification Center.
        3. Click the Attendee tab.
        4. Find the host's invitation to edit notification.
        5. Click Edit Session.
          You will be directed to the Edit Session page.
          Note: If the host no longer has an active Zoom Events license, you will see a message that you won't be able to edit the event until the host is assigned a new license. Contact the host to inform them of their license status.

Edit the Basic Info tab

  1. Access the Edit Session page.
  2. Click the Basic Info tab.
  3. Under the Downloadable material in the lobby and event detail page section, upload your document(s) to the session to include a PDF for attendees to download:
    Note: PDF file only, with a maximum file size of 10 MB. You can upload up to 5 files.
    • Drag-and-drop documents:
      1. Find the document you want to upload.
      2. Drag and drop the file to the Drag and drop files here box.
      3. (Optional) Repeat these steps to upload another document using drag and drop.
    • Choose your document files:
      1. Click Choose Files.
      2. Find and select the document(s) you want to upload, then click Open.
      3. (Optional) Repeat these steps to upload another document.
  4. When you finish editing the session's details, click Submit.
    The host will be notified of your changes.

After you submit your session edits, you will be redirected to the speaker landing page.

When approved, the uploaded file will be listed on the session detail page. Event attendees can also download these documents from the event lobby.

Edit the Polls/Quizzes tab

  1. Access the Edit Session page.
  2. Click the Polls/Quizzes tab.
  3. Create a poll for your session:
    1. Click + Create to add 1 or more questions to the poll.
    2. Click Save.
  4. (Optional) In the quiz creation window, click the ellipsis button more-button__1_.png to access the following options:
    • Allow participants to answer questions anonymously: Poll participants can choose to have their answers associated with themselves or to provide answers to the poll anonymously.
    • Make a quiz and set correct answers: If you want to set correct answers and score respondents' accuracy, you can turn the polling feature into a quizzing platform.
      Note: Only Single Choice, Multiple Choice, Matching, and Rank Order polls can set a correct answer. Short-answer and long-answer questions will require manual scoring.
      • Create and add a poll.
      • Click the ellipsis more-button__1_.png and click Make a quiz and set correct answers.
      • Click Set answer shown on each question.
      • Select which answer(s) you want to be the correct option.
      • Click Done.
      • Repeat for each question.
      • Click Save.
  5. When you finish editing the session's details, click Submit.

After you submit your session edits, you will be redirected to the speaker landing page.

Edit the Resources tab

In the Resources tab, manage webinar resource links. Resource links can be activated during a live webinar session to call attendees to do something. As you edit your resource link information, you can preview how it’ll look on the right side of the pop-up window. Upload up to 50 resource links.

  1. Access the Edit Session page.
  2. Click the Resources tab.
  3. Manage webinar resources:
    • Create a webinar resource link:
      1. In the Resources tab, click + Create
        A Create Resource Link pop-up window will appear.
      2. In the pop-up window, upload and edit information for the webinar resources:
      3. Image: Click Upload to upload an image.
        Note: Upload a JPG/JPEG or 24-bit PNG file type. The maximum dimensions are 800px by 800px. The maximum file size is 300KB.
      4. Headline: Enter headline text.
        Note: You can enter up to 25 characters.
      5. Description: Enter description text.
        Note: You can enter up to 34 characters.
      6. Button Link: Enter a URL for the button link.
      7. Button Label: Select how your button will appear to participants by using options from the dropdown menu.
      8. Click Save.
        Your resource link will appear in the Resources tab.
    • Edit a resource link.
      1. In the Resources tab, to the right of the resource link you want to edit, click the pencil icon pencil-button.png.
        The Edit Resource Link pop-up window will appear.
      2. In the pop-up window, edit the information.
      3. Click Save to confirm your changes.
    • Delete a resource link.
      1. In the Resources tab, to the right of the resource link you want to delete, click the trash icon trash-button.png.
        A confirmation window will appear.
      2. In the confirmation window, click Yes, Delete to confirm.
        Your resource link will be removed.
  4. When you're finished managing your resource link(s), click Submit.
    The host will be notified of your changes.

After you submit your session edits, you will be redirected to the speaker landing page.

How to review host rejection details

Speaker bio rejection details

  1. Find the host's rejection notification to edit your speaker bio by the following actions:
    • Access the host's rejection notification from the speaker landing page.
      1. After you access your speaker bio, at the top right of the Your Speaker Bio page, click the dropdown menu and select My Submission.
      2. View the Rejected label at the top of the page.
      3. Make new edits to your speaker bio.
      4. Click Submit.
        The host will be notified of your changes.
    • Access the host's rejection notification to edit your speaker bio from your email:
      1. Open the email with the host's rejection of your submitted speaker bio updates in your email inbox.
      2. Click the Edit link.
        You will be directed to the Edit Speaker page where you can view the host's message and edit your speaker bio.
    • Access the host's invitation to edit your speaker bio from the Notification Center:
      1. Sign in to Zoom Events.
      2. Access the Notification Center.
      3. Click the Attendee tab.
      4. Find the submitted speaker bio rejection notification and click View Details.
        The host's message (if applicable) and the speaker bio that you are editing will appear.
      5. In the top left corner, click View All Submitted Responses.
      6. To the right of your rejected submission, click Edit.
        You will be directed to the Edit Speaker page and can edit your speaker bio again.

Session rejection details

  1. Find the host's rejection notification to edit your session by the following actions:
    • Access the host's rejection notification from the speaker landing page:
      1. After you access your Edit Session page, view the Rejected label at the top of the page.
      2. Make new edits to your session.
      3. Click Submit.
        The host will be notified of your changes.
    • Access the host's rejection notification to edit your session from your email:
      1. Open the email with the host's rejection of your submitted session updates in your email inbox.
      2. Click the Edit Session link.
        You will be directed to the Edit Session page where you can view the host's message and edit your session.
    • Access the host's invitation to edit your session from the Notification Center:
      1. Sign in to Zoom Events.
      2. Access the Notification Center.
      3. Click the Attendee tab.
      4. Find the submitted session rejection notification and click View Session.
        The host's message (if applicable) and the session that you are editing will appear.
      5. In the top left corner, click View All Submitted Responses.
      6. To the right of your rejected submission, click Edit.
        You will be directed to the Edit Session page and can edit your session again.

Zoom Community

Join the 100K+ other members in the Zoom Community! Login with your Zoom account credentials and start collaborating.