Pre-registering Zoom Sessions guests
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Hosts can pre-register users by directly sending them emails with event join links when publishing an event. Pre-registration eliminates the need for attendees to register before joining a Zoom Sessions event. After being pre-registered for an event by the host, attendees will receive join links in an email invitation when the event is published.
Hosts can control whether pre-registered guests will receive a join link, require registration, and receive email notifications. Hosts can also do the following actions:
- Bulk-upload external tickets and registrations, providing support for users that register on Zoom Sessions (other ticketing or manual registration lists)
- Add or delete pre-registered attendees
- Extract registration or join links from registration management
Prerequisites for pre-registering Zoom Sessions guests
- Pro, Business, Enterprise, or Education account
- Zoom Sessions license or Zoom Sessions Pay Per Attendee license
Note: For access to the latest Zoom Events and Webinar features, we strongly recommend hosts to update to the latest version of the Zoom desktop client/mobile application.
How to pre-register Zoom Sessions guests
- In the Zoom Sessions event setup, access the Manage Registration page.
- Click the Registrants tab.
- Click Pre-register Guests.
A panel will appear. - In the panel, select from the following:
- Do you want this guest to register for the event?: Select if you want pre-registered guests to register or join your event directly.
- If you select Yes, registration forms will be sent to guests and geo-blocking will apply.
- If you select No, registration forms will not be sent to guests, and guests will be able to join the event directly. Registration geo-blocking will not apply.
- Authentication for joining the event: Select the authentication method for your event.
- Signed in via Zoom account: Guests must sign in with their Zoom account.
- Signed in via external SSO: Guests must use an external SSO to sign in.
- Click the Select External Authentication dropdown and select the external authentication method.
- No sign in to join: Anyone with the join link can access the event.
- Do you want Zoom Events to send all email communications?: Select Yes if you want Zoom Events to send out invitations, reminders, and transactional emails. Select No if you want to send all email communications.
- How many guests would you like to pre-register?: Select if you want to pre-register a Single Guest or Multiple Guests.
- To pre-register Single Guests:
- Complete all Guest Information fields.
- Click Register.
The guest and their information will appear on the Manage Registration page.
- To pre-register Multiple Guests:
- Download the sample CSV file.
- Enter and edit the information for your pre-registered guests.
- Save the CSV file.
- Drag and drop the CSV file or click Upload CSV to upload your file.
The guests and their information will appear on the Manage Registration page.
- To pre-register Single Guests:
- Do you want this guest to register for the event?: Select if you want pre-registered guests to register or join your event directly.
Pre-registered guests will have the Pre-register Invited registration status.
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