Zoom Rooms with Google Email Integration Follow

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Zoom Rooms Calendar Integration

There are multiple ways to configure Zoom to integrate with your calendar: 

Google Email with Calendar Integration

If you use Google email with calendar integration, you can do the following: 

  • Schedule Meeting - click to start a scheduled meeting
  • Meet Now - meet with your contacts or your ZoomPresence rooms
  • Join - join a meeting by manually entering the Meeting ID

Limitations: 

Sec: (1) Create a Google resource for Zoom Room

  1. Setup a physical Zoom Room
  2. Create a Google resource for the Zoom Room

Sec: (2) Create a Zoom Room Work Email Account

  1. Go to https://admin.google.com
  2. Choose Users
  3. Click “Create a new user”
  4. Give the account a name
  5. Give the account an email (e.g. room@zipow.com) [known as a Zoom Room work email account]
  6. This email account will be used by all of your Zoom Rooms
  7. Create the same work email (e.g. room@zipow.com) in Zoom and add it under your account via user management

Sec: (3) Activate account and Subscribe to Rooms 

  1. Login to your Google account you created in section 2
  2. Open the Zoom account activation email in your inbox and follow the activation instructions
  3. Go to your Google Calendar 
  4. Click on "Other calendars" > "Browse Interesting Calendars"
  5. Go to "More" > "Resources for zipow.com"
  6. Click "Subscribe" next to your rooms/resources

Sec: (4) Share Calendar with Work Email Account

For private calendar support, the Zoom Work Email Account will need Read/Write access to the calendar resouces.  You willl need to access the resource calendars from your Google Admin account, and then share them the Zoom Work Email Account you created.

  1. Log in to Google as an admin, and go to Calendars
  2. Subscribe the resources to this admin user (same steps as Sec (3)
  3. Once subscribed, select the menu next to the room calendar name in My Calendar and select Share this Calendar
  4. Enter the work email account (e.g. room@zipow.com) and change the the permission to Make changes AND manage sharing, and click Save

Sec: (4) Configure Zoom Rooms

  1. Go to https://zoom.us/account/zoomrooms 
  2. Select "Add Zoom Rooms with Gmail.
  3. For Work Email Address, enter the Zoom Rooms service account created in section 2
  4. For Room Name, enter the Google Resource Name of the conference room that you may or may not have created in Section 1
  5. For the App Lock Code, enter a numeric code to lock the Settings on your Zoom Rooms iPad controller app. For more info about the App lock code please see https://support.zoom.us/hc/en-us/articles/204669759-App-Lock-Code-for-Zoom-Rooms
  6. Once you have added the ZoomPresence rooms, we will automatically create "dummy room" users under User Management and assign them to PRO. 

Sec: (5) To Add Multiple Rooms 

  1. If you would like to add additional rooms you can repeat the process outlined section 4. The same work email address can be used from the previous room(s): This will automatically populate the Google service account information 

Sec: (6) Zoom Rooms On Mac or PC

  1. Go to Download Center select the "Zoom Rooms for Conference Room - Download" to install the latest version of Zoom Rooms
  2. Upon installation, click on the Zoom Room app icon on your desktop
  3. Click Sign-in with Google and login as the email you created in section (for example room@zipow.com)
  4. Select the room name for this conference room

Note: You can use the "Search" option under "Select a Room" to search for a room

Sec: (7) Zoom Rooms iPad Controller (iPad or iPad mini):

1. Connect your iPad to the same network (or reachable) as as your Mac or PC.
2. Visit the Apple Appstore using your iPad and search "Zoom Rooms," download and install the Zoom Rooms app for your iPad. You can also find the download at our Download Center labeled "iPad Controller for Zoom Rooms". 
3. Login using the same work email account and password, for example room@zoom.us
4. Select the room name for this conference room.

Note: You can use the "Search" option under "Select a Room" to search for a room

  

Related Documentation:

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