How Do I Share My Screen? Follow

Video

Published November 2016

Zoom allows for screen sharing on desktop, tablet and mobile devices running Zoom.

  • The host and attendee can screen share by clicking on the Share Screen icon.
  • The host does not need to "pass the ball" or "make someone else a presenter" to share. 
  • The host can "lock screen share" so no attendee can screen share.

Instructions

To start screen sharing, select the Share Screen button located in your meeting tool bar. 

After selecting "Share Screen" located in your in-meeting tool bar. You can choose to share your "Desktop" or an "individual application/window".

Note: You can also select to share "computer audio" when sharing a video clip such as YouTube or a locally stored video clip. 

Screen Share Menu

  • Pause: Pause your current screen share
  • Share a New Window: Select a new window to share (Choose another window/application to share)
  • Annotate: Use screen share tools for drawing, pointer, etc ..
  • Remote Control: allow participant to control your keyboard and mouse
  • Mute: toggle mute/unmute for your microphone
  • Stop Video: Stop/Start your in-meeting video feed
  • More: In-meeting Tool bar options (in-meeting options such as - Participants, Chat, Invite, Hide video panel etc..)

Annotation

During your Screen share you will have the option of using several features. By moving your mouse cursor to the top of the screen to open the drop-down menu and select Annotate

  • Annotation tools:
    • Mouse
    • Draw
    • Spotlight
    • Eraser
    • Color
    • Undo
    • Redo
    • Clear
    • Save*

*Save: This feature allows you to instantly save all annotations on the screen as a screenshot. The screenshot is saved to default meeting folder along with the recording of the meeting.

If you are using a dual monitor set-up. You can turn on the "dual screen for dual monitor feature" to see the screen sharing on one monitor and participants on the second. For more information, please see here!
 
Annotation as an Attendee
 
Any Attendee in your meeting can start annotating on a shared screen. The Attendee can access "Annotate" in the upper meeting tool-bar -
  
 
 
Note: If the Host of the meeting Disables Attendee Annotation, Attendees will not be able to use the feature.
  1. To start screen sharing, select the Share Screen button located in your meeting controls. Screen_Shot_2017-10-17_at_1.15.01_PM.png
  2. This will open up the window to select a window to share.
    Mac2.png
  3. Click the screen you want to share. You can choose your desktop or an application that you already have open. 
  4. Check the additional options at the bottom of your screen if desired.
    • Share Computer Sound
    • Optimize for full-screen video clip
  5. Click Share Screen.

Note: You can also select to share computer audio when sharing a video clip such as YouTube or a locally stored video clip. 

Screen Share Menu

  • Pause: Pause your current screen share
  • Share a New Window: Select a new window to share (Choose another window/application to share)
  • Annotate: Use screen share tools for drawing, pointer, etc ..
  • Remote Control: allow participant to control your keyboard and mouse
  • Mute: toggle mute/unmute for your microphone
  • Stop Video: Stop/Start your in-meeting video feed
  • More: In-meeting Tool bar options (in-meeting options such as - Participants, Chat, Invite, Hide video panel etc..)

Annotations

During your Screen share you will have the option of using several features. By moving your mouse cursor to the top of the screen to open the drop-down menu and select "Annotate" -

  • Annotation tools:
    • Mouse
    • Draw
    • Text
    • Spotlight
    • Eraser
    • Color
    • Undo
    • Redo
    • Clear
    • Save*

*Save: This feature allows you to instantly save all annotations on the screen as a screenshot. The screenshot is saved to default meeting folder along with the recording of the meeting.

If you are using a dual monitor set-up. You can turn on the "dual screen for dual monitor feature" to see the screen sharing on one monitor and participants on the second. For more information, please see here!
 
Attendee Side Annotation:
 
Any Attendee in your meeting can start annotating on a shared screen. The Attendee can access "Annotate" in the upper meeting tool-bar -
  
 
 
Note: If the Host of the meeting Disables Attendee Annotation, attendees will not be able to use the feature.

 

To start screen sharing, select Share Screen button located in your meeting tool bar.


After select "Share Screen" located in your tool bar, you can choose to share your Desktop or individual application/window.

Screen Share Menu

  • Pause: Pause your current screen share
  • Share a New Window: Select a new window to share (Choose another window/application to share)
  • Audio: Toggle mute/unmute for your microphone
  • Start/Stop Video: Toggle your in-meeting video feed
  • More:In-meeting Tool bar options (in-meeting options such as Participants, chat, Invite, Setting, etc...)

Annotations

During your Screen share you will have the option of using several features. By moving your mouse cursor to the top of the screen to open the drop-down menu and select "Annotate" -

Annotation tools:

    • Mouse
    • Draw
    • Spotlight
    • Eraser
    • Color
    • Undo
    • Redo
    • Clear
    • Save*

*Save: This feature allows you to instantly save all annotations on the screen as a screenshot. The screenshot is saved to default meeting folder along with the recording of the meeting.

If you are using a dual monitor set-up. You can turn on the "dual screen for dual monitor feature" to see the screen sharing on one monitor and participants on the second. For more information, please see here!
 
Annotation as an Attendee
 
Any Attendee in your meeting can start annotating on a shared screen. The Attendee can access "Annotate" in the upper meeting tool-bar. They will need to first select to view the screen share in full screen -
  
 
 
Note: If the Host of the meeting "Locks Annotation," Attendees will not be able to use the feature.

1) Start or join a meeting from an Android device

2) Tap the screen to open the Zoom menu and press the Share button (Android Lollipop 5.0 or higher)

 

Note: Audio will not be shared

3) Select which item you would like to share:

  • Photo - share from your device Gallery
  • Document - share a PDF, PPT or other document
  • Dropbox - share a photo or document from your Dropbox folders
  • OneDrive - share a photo or document from your OneDrive folders
  • Web (Or From Bookmark) - share a website from Zoom's built-in browser
  • Screen - share any application, photo, document, or other that is accessible from your Android device. *Requires Android 5.0 or above

*Note: you video will be turned off when sharing content

Share Web

  1. Press the Share Web option
  2. Enter the site URL into the textbox provided
  3. Press Share

 

Share Screen (Android 5.0 or above)

  1. Press the Share Screen option
  2. Confirm that you would like to share the entire screen (select checkbox to skip this step in the future)
  3. You will be taken to the desktop where you can share any application

4) Press Stop Share to return to video.

How to Annotate on the Content Share

1) Share your content

2) Press the pencil button in the bottom left corner and select your desired tool and color

 

3) Press the pencil button again to stop annotation

Note About Annotation:

  • The following features are NOT supported at this time.
  • When the Android device is receiving screen shared content from another user you do the annotation on their content.
  • When you are sharing your Android screen content with another user they do the annotation on your content.

Once in a Zoom meeting on your iOS device, select Share Content

After selecting Share Content, you will be given a series of options to share. To share iOS applications, please see our article going over sharing iOS Applications.

You will be able to share

  • Photos
  • Dropbox
  • Box
  • Google Drive
  • Microsoft One Drive
  • Website URLs
  • Bookmarks

For example, we will select Google Drive. This will bring up a series of documents that can be shared. Simply select the document you wish to share and then Share in the top right hand corner.

Once shared, others in the meeting will see the content. You can then begin annotating by selecting the Pen Icon. This will give a series of options to Spotlight, Write, and Highlight on the shared content.

If you are still having issues, please Submit A Request.

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