How Do I Share My Screen? Follow

Video

Published November 2016

Overview

Zoom allows for screen sharing on desktop, tablet and mobile devices running Zoom.

  • The host and attendee can screen share by clicking on the Share Screen icon.
  • The host does not need to "pass the ball" or "make someone else a presenter" to share. 
  • The host can "lock screen share" so no attendee can screen share.

Prerequisites

  • Zoom Desktop Client
  • Zoom Mobile App
Instructions

Start the Screenshare

  1. Click the Share Screen button located in your meeting tool bar. 
  2. Select the screen you want to share. You can choose an individual application that is already open on your computer, the desktop, a whiteboard, or an iPhone/iPad. Screen_Shot_2017-12-08_at_1.43.51_PM.png
  3. Optional: 
    • Check Share Computer Sound: if you check this option, any sound played by your computer will be shared into the meeting.
    • Check Optimize for full screen video clip: Check this if you will be sharing a video clip in full screen mode. Do not check this otherwise, as it may cause the screenshare to be blurry.
  4. Click Share Screen.
Screen Share Menu

When you start sharing your screen, the meeting controls will move into a menu that you can drag around your screen.

Screen_Shot_2017-12-08_at_2.05.23_PM.png

  • Mute/Unmute: Mute or unmute your microphone.
  • Start/Stop Video: start or stop your in-meeting video. 
  • Participants/Manage Participants: View or manage the participants (if the host).
  • New Share: Start a new screenshare. You will be prompted to select which screen you want to share again. 
  • Pause Share: Pause your current screen share
  • Annotate: Use screen share tools for drawing, adding text, etc. 
  • More: Hover over move for additional options.
    screensharemenu.png
    • Chat: Open the chat window. 
    • Invite: Invite others to join the meeting.
    • Record: Start recording locally or to the cloud. 
    • Disable participants annotation: Prevent the participants from annotating on your shared screen.
    • Audio Options: Open the audio options.
    • Video Settings: Open the video options. 
    • Live on Workplace by Facebook: share your meeting or webinar on Workplace by Facebook. Learn more about live-streaming a webinar. Learn more about live-streaming a meeting.
    • Optimize Share for Full-screen Video Clip: Start optimizing for a video clip in full screen mode. We do not recommend using this if you are not sharing a full screen video clip, as it make blur your screen share. 
    • End Meeting:  Leave the meeting or end the meeting for all participants.
Annotation
  1. Select Annotate to begin annotating on your shared screen.
    Screen_Shot_2017-12-08_at_2.05.23_PM.png
  2. This will open the annotation menu.
    Screen_Shot_2017-12-08_at_2.22.45_PM.png

Annotation tools:

    • Mouse
    • Select
    • Text
    • Draw
    • Spotlight/Arrow: Turn your cursor into a spotlight or arrow. 
    • Eraser
    • Format: change the formatting options of the annotation tools.
    • Undo
    • Redo
    • Clear
    • Savethis allows you to save all annotations on the screen as a screenshot. The screenshot is saved to the local recording location.

Dual Monitors

If you are using a dual monitor set-up, you can turn on the Use Dual Monitors feature to see the screen sharing on one monitor and participants on the second. 

Start the Screenshare

  1. To start screen sharing, select Share Screen in your meeting controls. 
    Screen_Shot_2017-11-19_at_9.48.30_PM.png
  2. This will open up the window to select a window to share.
    Screen_Shot_2017-11-19_at_9.49.29_PM.png
  3. Click the screen you want to share. You can choose your desktop, an application that you already have open, a whiteboard or an iPhone/iPad.
  4. Check the additional options at the bottom of your screen if desired.
    • Share Computer Sound - this will play any sounds that you would normally hear on your computer into the Zoom meeting
    • Optimize for full-screen video clip - if you will be sharing full screen videos, select this option. We do not recommend choosing this if you 
  5. Click Share Screen.

 

Screen Share Menu

Mac3.png

  • Mute/Unmute: Mute or unmute your microphone.
  • Start/Stop Video: start or stop your in-meeting video. 
  • Participants/Manage Participants: View or manage the participants (if the host).
  • New Share: Start a new screenshare. You will be prompted to select which screen you want to share again. 
  • Pause Share: Pause your current screen share
  • Annotate: Use screen share tools for drawing, adding text, etc. 
  • More: Hover over move for additional options.

Annotation

  1. Select Annotate to begin annotating on your shared screen.
  2. This will open the annotation tools.

Annotation tools:

  • Mouse
  • Draw
  • Text
  • Spotlight/Arrow: Turn your cursor into a spotlight or arrow. 
  • Eraser
  • Color
  • Undo
  • Redo
  • Clear
  • Savethis allows you to save all annotations on the screen as a screenshot. The screenshot is saved to the local recording location.

Dual Monitors

If you are using a dual monitor set-up, you can turn on the Use Dual Monitors feature to see the screen sharing on one monitor and participants on the second.  

Start the Screenshare

  1. Click the Share Screen button located in your meeting tool bar. 
    1. Select the screen you want to share. You can choose an individual application that is already open on your computer or the entire desktop.
      Screen_Shot_2017-12-08_at_5.23.31_PM.png
    2. Click Share Screen.
Screen Share Menu

When you start sharing your screen, the meeting controls will move into a menu that you can drag around your screen.

linux-2.png

  • Mute/Unmute: Mute or unmute your microphone.
  • Start/Stop Video: start or stop your own video.
  • Participants: View or manage the participants (if the host).
  • New Share: Start a new screenshare. You will be prompted to select which screen you want to share again. 
  • Pause: Pause your current screen share
  • Annotate: Use screen share tools for drawing, adding text, etc. 
  • Start/Stop Video: start or stop your in-meeting video. 
  • More: Hover over move for additional options.
    linuxscreensharemore.png
    • Chat: Open the chat window. 
    • Invite: Invite others to join the meeting.
    • Record: Start recording locally or to the cloud. 
    • Disable participants annotation: Prevent the participants from annotating on your shared screen.
    • Audio Options: Open the audio options.
    • Video Settings: Open the video options.
    • End Meeting:  Leave the meeting or end the meeting for all participants.
Annotation
  1. Select Annotate to begin annotating on your shared screen.Screen_Shot_2017-12-08_at_5.32.21_PM.png
  2. This will open the annotation tools.

Annotation Tools

  • Mouse
  • Draw
  • Spotlight
  • Eraser
  • Format:change the formatting options of the annotation tools.
  • Undo
  • Redo
  • Clear
  • Savethis allows you to save all annotations on the screen as a screenshot. The screenshot is saved to the local recording location.

Dual Monitors

If you are using a dual monitor set-up, you can turn on the Use Dual Monitors feature to see the screen sharing on one monitor and participants on the second. 

On Android, you can share:

  • Photos
  • Documents
  • Box
  • Dropbox
  • Google Drive
  • OneDrive
  • Website URLs
  • Bookmarks
  • Screen - requires Android 5.0 or above
  • Whiteboard

Audio will not be shared.

Note that some of these options can be disabled in your Account settings, under Integrations.

Start a Screen Share

  1. Tap Share in the meeting controls.
    db525e8d-e29b-4da7-af3e-5ae37663a57a.png
  2. Tap the type of content that you want to share.
    c9179e51-5a20-4470-95f2-0cb71c47fd0d.png
  3. Depending on the type of share you start, you may need to browse to find the file you want to share. For example, if you select Google Drive, this will bring up a series of documents that can be shared. Select the document you want to share and then Share in the top right corner.
    Screenshot_2017-12-08-23-56-24.png
  4. The content is now shared into the meeting.

Share Screen

You can share your entire screen including any application on your Android device. Sharing your entire requires Android 5.0 or higher.

  1. Tap Share in the meeting controls.
  2. Tap Screen.
  3. Tap Start Now.
    androidscreen.gif
  4. The screen share will start and Zoom will minimize into the background. You can now chose the app that you would like to share. 
    282c8e24-8023-4da0-a9a8-84fb1737e756.png
  5. At the bottom of your screen, you will have the option to open the annotation tools or stop the share. If you stop the share, you will be taken back to the Zoom app.

 Annotation

  1. Tap the pen icon to open the annotation tools.
    C2D285F6-C708-471E-A0AE-0FAB0E4C034D.png
  2. Use the annotation tools to draw on your screen share or point out different items.
    94DA5A85-8F06-43A4-98D9-2CE6871D76D9.png
  3. When you are done annotating, tap the pen again to hide the annotation tools and return to the meeting controls.

On iOS, you can share:

  • Photos
  • iCloud Drive
  • Box
  • Dropbox
  • Google Drive
  • Microsoft OneDrive for Business
  • Microsoft OneDrive
  • Website URLs
  • Bookmark
  • Whiteboard - iPad only

Audio will not be shared.

Note that some of these options can be disabled in your Account settings, under Integrations.

If you need to share your entire screen or an iOS application, see sharing iOS Applications.

Start a Screen Share

  1. Tap Share Content in the meeting controls.
    c991293d-f165-489c-96b2-c31e87a4ecb4.png
  2. Tap the type of content that you want to share.IMG_4528.PNG
  3. For example, if you select Google Drive, this will bring up a series of documents that can be shared. Select the document you want to share and then Share in the top right corner.
    bccc72c6-0642-4e73-b4e7-9cb15288d218.png
  4. The content is now shared into the meeting.

 Annotation

  1. Tap the pen icon to open the annotation tools.
    IMG_4692.PNG
  2. Use the annotation tools to draw on your screen share or point out different items.
    IMG_4693.PNG
  3. When you are done annotating, tap the pen again to hide the annotation tools and return to the meeting controls.

If you are still having issues, please Submit A Request.

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