In this article, we will show you how to invite people to a scheduled or an instant meeting via the web portal and application.
- A valid Zoom account you can login with, and the Zoom application installed
- A Zoom meeting scheduled via the web portal or application.
Note: You can review scheduling a meeting via the following here.
Instant Meeting Invite
During a meeting, you can invite people to join the conference by clicking on the “Invite” tab on your in-meeting toolbar located at the bottom of the meeting window.
Once you click invite, you can choose the option to Invite by Email, Invite by IM, Invite by Phone (Requires Premium Audio Subscription), and Invite a Room System (Requires Cloud Room Connector Subscription)
Invite by Email
Choose the email client you prefer, and click on one of the three options you would like to send an email from. Default email will open up your default email application (ex. Outlook, iCal, etc.), Gmail or Yahoo Mail will open a web browser and will prompt you to log you in with your yahoo/gmail account. If you are already logged in, a new email will be composed automatically with the meeting information included in the body of the email.
Invite by IM
You can invite contacts that are available on your Zoom application contact’s list. You can search for a contact and click on the individual you would like to invite. You can select multiple contacts. Once you do this, their name(s) will have a check mark next to it. You will then click Invite at the bottom right corner.
Note: Learn more about our Contacts feature here.
Scheduled Meeting Invite
Schedule a meeting either through the web portal or application directly. Once that is done, please look at the following.
Login to the application with your account, and find your scheduled meeting by clicking “Meetings” at the bottom of the application window.
Locate the meeting you scheduled and hover your mouse over it. Please click the option that says “Copy”. Once you click this, the meeting invitation will be copied and you can paste that information to any place you’d like.
Web Portal Invitation
Once you are in your meetings page, please click on the Topic/Title of your meeting in blue to access the meeting information.
Once you access your meeting, you should see a page with several meeting options. Please find the section that says “Time” and you will see the option that says “Add to Calendar”. Please click on this option, and you can choose Google Calendar, Outlook Calendar (.ics) and Yahoo Calendar. When you click on Google Calendar or Yahoo Calendar, it will create a calendar event automatically in the specific email service you choose.
If you choose Outlook Calendar, your web browser will generate & download an ics file in which you can open in Outlook. Once you open the file, it will generate all meeting information for you in a calendar event.
On this same page, you can also manually copy the meeting information by clicking the text that says “Copy the invitation”.
Once you click this text, another window will open with the meeting invitation text. Click “Select All” and right click the highlighted text and choose “Copy”. You can also copy the invitation by pressing control+c (Windows) or command+v (MAC). Once you copy the text, you can paste it anywhere you would like.
You can find out other ways of inviting others to your Zoom Meetings at the following articles: