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Inviting others to join a meeting Follow

Overview

There are several ways to invite participants to a scheduled or instant meeting. 

Note: You can also inviting by phone (requires an audio conferencing plan), or invite a room system (requires Cloud Room Connector add-on).

This article covers:

You can also invite by phone or invite a room system.

Prerequisites

  • Zoom Desktop Client

Inviting others during a meeting

  1. Sign in to the Zoom Desktop Client.
  2. Start or join a meeting.
  3. Click Manage Participants (if you're the host) or Participants in the meeting controls.
  4. Click Invite at the bottom of the participants panel.
  5. Choose on the following invite options:

Email

  1. Click the Invite by Email tab.
  2. Select an email provider:

    • Default Email: Invite others by using your default email application for your computer.
    • Gmail or Yahoo Mail : Invite others by using the Gmail or Yahoo website. You will be prompted you to sign in to your account.
    • Note: A new email will be composed automatically with the meeting information in the email body.
  3. Add recipients to the email and send it.

Contacts

  1. Click the Invite by Contacts tab.
  2. Select their name from the window, or search for a contact.
  3. Click on the individual you would like to invite. You can select multiple contacts. Once you do this, their name(s) will have a check mark next to it and they will appear in the list at the top of the window.
  4. Click Invite in the lower right corner. 
  5. Select contacts and click Invite.

URL or invitation text

Click Copy URL or Copy Invitation if you want to send your instant meeting information elsewhere.

  • Copy URL: Copy the meeting join link.
  • Copy Invitation: Copy the full invitation text. 
  • Paste the URL or invitation using Ctrl + V on Windows, or cmd + V on a Mac. You can also right-click and click Paste.

Inviting others for a scheduled meeting

You can also schedule a meeting and invite others before starting the meeting.

Desktop client

  1. Schedule a meeting.
  2. Sign in to the Zoom Desktop Client.
  3. Click Meetings.
  4. Select the meeting that you want to invite others to. Click Copy Invitation.
    The meeting invitation will be copied and you can paste that information into an email or anywhere else you would like to send it out.

Web portal

  1. Sign in to the Zoom web portal.
  2. In the navigation menu, click Meetings.
  3. Click the topic of the meeting.
  4. Next to Time, there are options for adding to your calendar.
    • If you click on Google Calendar or Yahoo Calendar, it will create a calendar event automatically in the specific email service you choose.
    • If you click on Outlook Calendar, this will generate a .ics file that you import to your Outlook calendar.
  5. You can also manually copy the meeting information by clicking the text that says Copy the invitation.

    • If you click on Copy the Invitation, another window will open with the meeting invitation text.
    • Click Select All.
    • You can copy the invitation and send it out through email or elsewhere.