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Adjusting screen view settings during a virtual meeting Follow

Customize your video layout preferences during your Zoom meetings—see everyone, hide participants, and much more. There are 4 available video layouts when no one in the meeting is screen sharing: Speaker view, Gallery view, Immersive view, and floating thumbnail window. When someone is screen sharing, you can use Side-by-side mode or view the screen share with Speaker view. Any of these layouts can be used in fullscreen or windowed mode, with the exception of the floating thumbnail view.

Other video layout controls include pinning or spotlighting up to 9 participants' videos, hiding non-video participants, or stopping all incoming video.

This article covers:

Prerequisites for changing meeting view settings

Gallery View (mobile app):

  • 3 or more participants in the meeting (only 2 participants required for iPad)

Displaying up to 49 thumbnails per page in Gallery View:

  • Zoom desktop client for Windows or macOS, version 5.2.0 or higher
  • The Maximum participants displayed per screen in Gallery View is set to 49 participants in the desktop client video settings
    Note: If your computer does not meet the CPU requirements, this option is unavailable.
  • Supported processors for single monitor
    • Intel i5
      • 4 cores or higher
      • 4th generation or higher
    • Intel i7, i9, Xeon
      • 2 cores or higher
    • Intel Atom
      • 6 cores or higher
    • Other Intel processors
      • 6 cores or higher
      • 3.0GHz or higher
    • AMD Ryzen 5 series
  • Supported processors for dual monitors
    • Intel i5
      • 4 cores or higher
      • 6th generation or higher
      • 2.0GHz or higher
    • Intel i7, i9, Xeon
      • 4 cores or higher
    • Intel Atom
      • 6 cores or higher
      • 1.6GHz frequency of higher; OR
      • 8 cores or higher
    • Other Intel processors
      • 8 cores or higher
      • 3.0GHz or higher; OR
      • 12 cores or higher
    • AMD Ryzen 7/9 series
      Note: While using dual monitors in the desktop client gallery view will still only be shown on one monitor.
  • Zoom mobile app for iOS (iPad only), version 5.6.6 (423) or higher
  • iPad Pro 12.9" 5th generation

Custom video organization:

  • Zoom desktop client
    • Windows version 5.2.2 or higher
    • macOS version 5.2.2 or higher
  • Zoom mobile app
    • iOS version 5.4.or higher (only on iPads)
  • Zoom Rooms version 5.3.0 or higher required to follow host's organization

Speaker view

Speaker view will switch the large video window between who is speaking with 3 or more participants in the meeting. If it is just you and one other participant, your video will be smaller at the top and their video will appear below. 

Pinning a participant will keep them as the largest video for your view of the meeting, while spotlighting will do the same but for everyone in the meeting. 

Gallery view

Gallery view lets you see thumbnail displays of participants, in a grid pattern, which expands and contracts as participants join and leave the meeting. Depending on your CPU, the desktop client can display up to 25 or 49 participants in a single screen of the Gallery view. If more attendees than are allowed to be displayed are in the meeting, additional pages are created with your max number of thumbnails on each page. Cycle through the pages and view up to 1,000 thumbnails by clicking the right or left arrows in gallery view to display the next page of participants.

When in Gallery view and a participant begins speaking, that active speaker is relocated to the current page you are viewing and highlighted, making it easier to recognize who is speaking. This functionality is not possible when using a custom gallery order, as the order will remain in place. 

Full-screen meeting window

You can switch any of the layouts (except floating the thumbnail window) to full screen mode by double-clicking your Zoom window.

You can exit full screen by double-clicking again or using the Esc key on your keyboard.

Note: In older versions of macOS, click Meeting and Enter Fullscreen in the Top Menu bar.

How to rearrange the order of participants in meeting window

When in Gallery view, you can click and drag videos to create a custom video order. After the first change, all other participant tiles will remain in place until moved. New participants will be added to the bottom-right, on the last page if multiple exists. Your custom order will be seen only by you, or the host can deploy their custom view to all participants. This order can be released and the order will revert to the default.

  1. Click and drag any participant video to the location on screen you want.
  2. Continue as needed to achieve your desired on-screen order.
  3. (Optional) As the host, click View to enable or disable these options:
    • Follow Host's Video Order (only available to the host): Force all participants to display your custom video order. Participant will not be able to change the order when this is enabled.
      Note: The custom order will apply to Gallery View and Active Speaker View for participants using the desktop client, mobile app, or Zoom Rooms.
    • Release Video Order: Release the custom order and revert to the default order.

Note: When non-video participants enable their video, they will be added to the last page of the gallery view, in the bottom-right corner spot. 

Floating thumbnail window

The floating thumbnail window allows you to minimize the main Zoom window, but keep the video on top of other applications you have open. You can move the window around your screen as needed, or hide the video entirely.

To switch to floating thumbnail view:

  1. Click on the minimize icon, located at the top-right corner for Windows, or top-left corner for macOS.
  2. Once in mini-window view, you can collapse the video by clicking on the arrow on the left side. Click the arrow again to expand the video thumbnail.
  3. While in this mode, you can also easily mute/unmute yourself or turn on/off your video by clicking the and buttons respectively.
  4. To close the floating thumbnail window and return to the full Zoom window click the arrow on the right side.

Layout when screen sharing

When viewing shared content, you will have the 3 following view options:

  • Standard: Similar to Speaker view, where the shared content is below and other videos tiles are along the top. When in fullscreen, the shared content will fill the screen and video tiles will become smaller, movable thumbnails.
  • Side-by-side: Speaker: When in side-by-side mode, the meeting window is split between the shared content and video thumbnails, with the ability to adjust the proportions of the split between the two. Side-by-side: Speaker will only show the active speaker in the portion containing video thumbnails.
  • Side-by-side: Gallery: When in side-by-side mode, the meeting window is split between the shared content and video thumbnails, with the ability to adjust the proportions of the split between the two. Side-by-side: Gallery will display a maximum of 6 (when the shared content is given the most space) or 49 video thumbnails (when the shared content is given the least space) in the portion containing video thumbnails.

Any of these views can be used when the meeting window is maximized as well.

How to hide participants who have their video turned off

  1. In any video layout, you can click on the 3 dots at the top-right corner of any video thumbnail that either has their video off or joined by telephone.
  2. Click Hide Non-video Participants to hide all participants without video.
  3. To show non-video participants again, click the View button at the top-right corner of your screen and select Show Non-Video Participants.

You can also stop all incoming video to preserve bandwidth or avoid mental fatigue.

How to switch between Gallery view and Speaker view during a meeting

  1. Start or join a meeting.
  2. Click View in the top-right corner, and then select Speaker or Gallery .

    Note: If you're displaying 49 participants per screen, you may need to change to full screen or adjust the size of your window to accommodate all 49 thumbnails.
  1. Start or join a meeting.
    By default, the Zoom mobile app displays the Active Speaker View. If one or more participants joins the meeting, you will see a video thumbnail in the bottom-right corner.
  2. Swipe left from the active speaker view to switch to Gallery View.
    Note: You can only switch to Gallery View if you have 3 or more participants in the meeting.

    You can view up to 4 participants' video at the same time. You can keep swiping left to view more participants' video.
  3. Swipe right to the first screen to switch back to active speaker view.

Note: Gallery View allows you to see up to 16 participants at once, up to 30 participants at once when viewing on 11" and 12.9" iPad Pros (2nd, 3rd, and 4th generations), and up to 49 participants at once when viewing on a 5th generation 12.9" iPad Pro.

  1. To switch from Active Speaker View, tap Switch to Gallery View in the upper-left corner of the Zoom window. If you do not see the controls, tap your screen to get them to appear.
    Note: You can only switch to Gallery View if you have 2 or more participants in the meeting.

    This will switch into gallery view. You can view up to 16 (4x4) or 25 (5x5) people at a time.
  2. To switch back to Active Speaker View, tap the screen to view the controls and tap Switch to Active Speaker in the top-left corner of the Zoom window.
  1. Start or join a meeting with the web client
  2. Click View  in the top-right corner, and then select Speaker  or Gallery .

    Note: Gallery view on the web client is currently limited to 9 videos per page. This is due to technical limitations of the web client and maintaining consistency across all supported web browsers.