How Do I Schedule Meetings? Follow

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Published November 2016

Schedule Options

Zoom offers multiple options to schedule a meeting. 

Open your zoom application and log in to Zoom, then click-on the "Schedule" icon

 

 

Scheduling

Once you have opened the Zoom Scheduler, You can then start to set-up your future zoom meeting. See below for details -

Note: All scheduled meetings can be started by the host at anytime. Regardless of the date and time settings.

 

  • Topic: Choose a topic/name for your meeting.
  • When: Select a date, and time of your meeting.
  • Timezone: By default, zoom will use your computers time zone setting. To change the time zone, click on the highlighted link.
  • Recurring meeting: Choose if you would like a recurring meeting (i.e. the meeting ID will be persistent for the recurring meetings).
  • Video (when joining meeting): default video to on or off for host and/or participants
  • Audio Options:  choose whether to allow users to call in via Telephone, VOIP, or both
  • Password: You can select and input your password here. Joining participants  will be required to input this before joining your scheduled meeting.
  • Enable join before host: Allow participants to join your meeting before you. Note: The meeting will end after 40-minutes for Basic/Free subscriber.
  • Calendar: Add to any selected calendar and send out invites to particpants.
  • Schedule: Click here to finish and open up which ever calendar you have selected.
Note: Choosing "Other Calendars" will allow you to copy and paste the scheduled meeting information such as date, time, and meeting URL into an email that you may send to invitees.
 
 
Add to calendar

After you are done setting up your Scheduled meeting, "Click-on" the Schedule icon at the lower right-hand side of the window.

1. Non-recurring meeting (one time), example using Google Calendar

 Note: My account has extra features that are available for purchase through zoom.us/billing

2. Recurring meetings, example using Google Calendar

Recurring.png

Open your Zoom application and log into Zoom. Then select the Schedule icon

Scheduling

Once you have opened the Zoom Scheduler, you can select various settings for your meeting. Please nnote that meetings can be started by the host at any time.


  • Topic: Choose a topic/name for your meeting.
  • When: Select a date, and time of your meeting.
  • Timezone: By default, zoom will use your computers time zone setting. To change the time zone, click on the highlighted link.
  • Recurring meeting: Choose if you would like a recurring meeting (i.e. the meeting ID will be persistent for the recurring meetings).
  • Video (when joining meeting): default video to on or off for host and/or participants
  • Audio Options:  choose whether to allow users to call in via Telephone, VOIP, or both
  • Password: You can select and input your password here. Joining participants  will be required to input this before joining your scheduled meeting.
  • Enable join before host: Allow participants to join your meeting before you. Note: The meeting will end after 40-minutes for Basic/Free subscriber.
  • Calendar: Add to any selected calendar and send out invites to particpants.
  • Schedule: Click here to finish and open up which ever calendar you have selected.
Note: Choosing "Other Calendars" will allow you to copy and paste the scheduled meeting information such as date, time, and meeting URL into an email that you may send to invitees.

Begin by going to My Meetings, and selecting Schedule A Meeting. Once selected, you will be prompted with various meeting options.

  • Topic: Choose a topic/name for your meeting.
  • When: Select a date, and time of your meeting.
  • Timezone: By default, zoom will use your computers time zone setting. To change the time zone, click on the highlighted link.
  • Recurring meeting: Choose if you would like a recurring meeting (i.e. the meeting ID will be persistent for the recurring meetings).
  • Video (when joining meeting): default video to on or off for host and/or participants
  • Audio Options:  choose whether to allow users to call in via Telephone, VOIP, or both
  • Password: You can select and input your password here. Joining participants  will be required to input this before joining your scheduled meeting.
  • Enable join before host: Allow participants to join your meeting before you. Note: The meeting will end after 40-minutes for Basic/Free subscriber.
  • Schedule: Click here to finish scheduling

Once finished, you can either select Add To Calendar to choose the calendar system of your choice or select Copy The Invitation to send out the invitation to your Zoom meeting.

Open your Zoom application, login, and select the Schedule icon

Once you opened the Scheduler, you can input the options for you meeting.

  • Topic: Choose a topic/name for your meeting.
  • When: Select a date, and time of your meeting.
  • Timezone: By default, zoom will use your computers time zone setting. To change the time zone, click on the highlighted link.
  • Recurring meeting: Choose if you would like a recurring meeting (i.e. the meeting ID will be persistent for the recurring meetings).
  • Video (when joining meeting): default video to on or off for host and/or participants
  • Audio Options:  choose whether to allow users to call in via Telephone, VOIP, or both
  • Password: You can select and input your password here. Joining participants  will be required to input this before joining your scheduled meeting.
  • Enable join before host: Allow participants to join your meeting before you. Note: The meeting will end after 40-minutes for Basic/Free subscriber.
  • Calendar: Add to any selected calendar and send out invites to particpants.
  • Schedule: Click here to finish and open up which ever calendar you have selected.
Note: Choosing "Other Calendars" will allow you to copy and paste the scheduled meeting information such as date, time, and meeting URL into an email that you may send to invitees.

Begin by logging into the Zoom application and selecting Schedule or Host A Meeting

Then select Schedule a Meeting

From here you can input the various meeting options available

  • Topic: Choose a topic/name for your meeting.
  • When: Select a date, and time of your meeting.
  • Timezone: By default, zoom will use your computers time zone setting. To change the time zone, click on the highlighted link.
  • Recurring meeting: Choose if you would like a recurring meeting (i.e. the meeting ID will be persistent for the recurring meetings).
  • Video (when joining meeting): default video to on or off for host and/or participants
  • Audio Options:  choose whether to allow users to call in via Telephone, VOIP, or both
  • Password: You can select and input your password here. Joining participants  will be required to input this before joining your scheduled meeting.
  • Enable join before host: Allow participants to join your meeting before you. Note: The meeting will end after 40-minutes for Basic/Free subscriber.
  • Calendar: Add to your Android Calendar
  • Schedule: Click here to finish scheduling

You will then be prompted to invite attendees.

Begin by signing into the Zoom application and selecting Schedule or Host a Meeting

Next, select Schedule a Meeting

 

You will then be prompted to enter the various meeting options available.

  • Topic: Choose a topic/name for your meeting.
  • When: Select a date, and time of your meeting.
  • Timezone: By default, zoom will use your computers time zone setting. To change the time zone, click on the highlighted link.
  • Recurring meeting: Choose if you would like a recurring meeting (i.e. the meeting ID will be persistent for the recurring meetings).
  • Video (when joining meeting): default video to on or off for host and/or participants
  • Audio Options:  choose whether to allow users to call in via Telephone, VOIP, or both
  • Password: You can select and input your password here. Joining participants  will be required to input this before joining your scheduled meeting.
  • Enable join before host: Allow participants to join your meeting before you. Note: The meeting will end after 40-minutes for Basic/Free subscriber.
  • Done: Click here to finish scheduling

Once finished, you will be prompted to invite attendees by your iOS devices calendar

Note

Non-recurring meeting ID will expire 30 days after the meeting is started. You can re-start the same meeting ID as many times as you would like, within the 30-days.  

Recurring meeting ID will expire 365 days after the meeting is started on the last occurrence. You can re-use the meeting ID for future occurrences.

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