Local Recording Follow

Video

Overview
Local recording is available to free and paid subscribers. Local recording allows users to record meeting video and audio locally to a computer. The recorded files can then be uploaded to a file storage website like Dropbox, Google Drive, and/or a public streaming server such as YouTube or Vimeo.

Note:  After November 4, 2017 enabling Zoom features uses Tiered Settings. Previously configured settings for the Local Recording feature will continue to work in the same way. Changes made by an administrator might affect meetings and webinars that use this setting.

Prerequisites

  • Zoom Basic (Free) account or above
  • Zoom client version 2.0 or higher

Enabling Local Recording

Enable in Account Settings

To enable the Local Recording feature for all members of your organization:

  1. Sign into the Zoom web portal as an administrator with the privilege to edit Account settings, and click Account Settings.
  2. Navigate to the Local Recording option on the Recording tab and verify that the setting is enabled.
    If the setting is disabled, click the Status toggle to enable it. If a verification dialog displays, choose Turn On to verify the change.
    Local_Recording__Account_.png
  3. (Optional) If you want to make this setting mandatory for all users in your account, click the lock icon, and then click Lock to confirm the setting.

Enable in Group Settings

To enable the Local Recording feature for all members of a specific group:

  1. Sign into the Zoom web portal as an administrator with the privilege to edit User groups, and click Group Management.
  2. Click the name of the group, then click the Settings tab.
  3. Navigate to the Local Recording option on the Recording tab and verify that the setting is enabled.
    If the setting is disabled, click the Status toggle to enable it. If a verification dialog displays, choose Turn On to verify the change.
    Local_Recording__Group_.png
    Note:
    If the option is grayed out,  it has been locked at the Account level, and needs to be changed at that level.
  4. (Optional) If you want to make this setting mandatory for all users in this group, click the lock icon, and then click Lock to confirm the setting.

Enable in Meeting Settings

To enable the Local Recording feature for your own use:

  1. Sign into the Zoom web portal and click My Meeting Settings (if you are an account administrator) or Meeting Settings (if you are an account member).
  2. Navigate to the Local Recording option on the Recording tab and verify that the setting is enabled. 
    If the setting is disabled, click the Status toggle to enable it. If a verification dialog displays, choose Turn On to verify the change.
    Local_Recording__Meeting_.png
    Note: If the option is grayed out, it has been locked at either the Group or Account level, and you will need to contact your Zoom administrator.

Starting a Local Recording

The host must record the meeting or grant a participant the ability to record.

  1. Start a Zoom meeting as the host.
  2. Click the option to Record.
    Local_Recording_-_Click_on_Record.png
  3.  If there is a menu prompt, select Record on this Computer. Otherwise, ignore this step.
    Recording_Options_-_Cloud_or_Local.png
  4. Hosts will see the following recording indicator in the top left corner when the recording has started.
    Recording_Icon__Host_.png
    Participants will see the following indicator in the top left corner when the recording has been started by another user.
    Recording_Icon__Participant_.png
    Note
    : If the above recording icons are not visible in the meeting, the conference is not recording.
  5. Clicking the Participants menu will also display a recording indicator next to the user who is actively recording.
    Recording_Indicator_Participants.PNG
    Note: Dial-in participants will hear a message informing them that the meeting is now being recorded unless disabled by the Host.
  6. After the meeting has ended, a prompt will appear stating You have a recording that needs to be converted before viewing
    Wait for the recording to convert before it can be accessed.
    Recording_Converting.png
  7. Once the conversion process is complete, the folder containing the recording files will automatically open.
    Recording_Folder.png
    Note: By default, the audio/video file (MP4) will be named "Zoom_0.mp4." The audio only file (M4A) is named "audio_only.m4a."

Important: If the meeting unexpectedly shuts down or if the conversion process is interrupted, the recording files could become corrupted and non-recoverable.

Stopping or Pausing a Local Recording

During a Zoom recording, a user can Stop or Pause the recording. If a user stops the recording and starts it again, a new video file will be created for the next recording segment. If a user pauses the recording and starts it again, Zoom will record to the same video file for the recording segment.

  1. After a recording has been started, click Pause or Stop Recording at the bottom.
    Pause_or_Stop_Recording.png
    The recording can also be stopped or paused by clicking the indicator in the top left corner.
    Stop_Pause_Recording__Top_Left_Corner_.png
  2. When a recording is paused, the following indicator will be displayed in the meeting.
    Recording_Paused.png
  3. To resume the recording, click Resume Recording at the bottom
    Resume_Recording.png
    The recording can also be resumed by clicking the indicator in the top left corner.
    Resume_Recording__top-left_.png

Assign a Participant Recording Privileges

  1. In a Zoom Meeting click on Manage Participants.
  2. In the Participants menu navigate to the user who will be granted recording privileges.
    Click More next to their name.
    Participant_More_Button.PNG
  3. Select the option to Allow Record.
    Allow_Participant_to_Record.PNG
    The participant will receive a notification stating: Host allows you to record this meeting
    Host_allows_you_to_record_this_meeting.png
  4. When a participant is recording, the participant menu will display a red bubble next to the user's name.
    Participant_Recording.PNG
  5. The host can disable the participant's ability to record by repeating Step 2 -- except the host will select Forbid Record.
    Forbid_Participant_to_Record.PNG
    The participant will receive a notification stating: Host disallows you to record this meeting
    Host_disallows_you_to_record_this_meeting.png

Recording Layout

You can record the active speaker, content sharing with active or sub video panel, gallery view or M4A audio. 

By default, only the host can record each Zoom meeting. This can be changed by having the host allow specific users to record the meeting through the Manage Participants panel. Each resulting recording will be in the layout of choice by the person who is recording.

The Zoom meeting will be recorded in the current layout that the host is recording. For example, if the host is recording in Gallery View the recording will be in gallery view. This is independent of what the participants are viewing, so if I participant is watching the meeting in active speaker view and they start recording because the host granted them recording the resulting recording will be in Active Speaker.

Recording_types.png 

Note: If you move the active speaker display thumbnail to the edge of the screen or to additional monitor from the one you are presenting from the thumbnail will show up in the surrounding black bars on the recording.

Example: Thumbnail on the main display.

Example: Thumbnail moved to another monitor or edge of screen.

Accessing the Local Recording
By default, all recordings will be placed in a Zoom folder found in the following file path on these devices:

  • PC: C:\Users\User Name\Documents\Zoom
  • Mac: /Users/User Name/Documents/Zoom
  1. To access a recorded meeting, open the Zoom client and select Meetings.
    Zoom_Client__Meetings_Option_.png
  2. Click on the Recorded tab up top and navigate to the meeting.
  3. Navigate to the recorded meeting to view the following options:
  • Play Video: Selecting "Play" from the Zoom Client will play the recorded meeting with the default media player.
  • Play Audio: Selecting "Play Audio" from the Zoom Client will play the recorded meeting audio with the default media player.
  • Open: Selecting "Open" will open the folder that contains the recording files.
  • Delete: Selecting "Delete" will remove the meeting from the recording list on the Zoom Client only. 
    Note: Deleting the recording from the Zoom Client does not delete it from the local computer or folder.
    Local_Recording_Meeting_List.png

Note: If there are issues opening or playing the file, check the default recording file path (Zoom folder) to ensure the files are in the correct place.

Change Location for Local Recordings
By default, the recording will be placed in the following destination on these devices:

  • PC: C:\Users\User Name\Documents\Zoom
  • Mac: /Users/User Name/Documents/Zoom
  1. Open the Zoom client and select Settings.
    Click_on_Settings.png
  2. Select the Recording tab.
  3. Click Change to choose the new location of where the recordings should default to.
    Change_Location_of_Recording.png
  4. Check the box next to Choose a location for recorded files when meeting ends to have the Zoom client prompt the user to choose the recording location each time the meeting ends.

Important: Setting the default location to a cloud syncing folder (such as Dropbox, Google Drive, or One Drive), an external drive, or network storage device may cause issues with saving and converting the local recording. Zoom strongly recommends keeping the default location on a local drive for recordings.

Recording Files Format

  • MP4: Audio/Video format the Zoom recording uses. This is named "zoom_0.mp4" by default. Each subsequent recording is in sequential order: zoom_0, zoom_1, zoom_2, ...zoom_x
  • M4A: Audio format the audio-only file uses. This is named "audio_only.m4a" by default. Each subsequent recording is in sequential order: audio_only_0,audio_only_1, ...audio_only_x
  • M3U: Playlist file to play/load all individual MP4 files (Windows only)
  • Chat: Standard text or .txt file. This is named "chat.txt" by default.

Note: Screen sharing recording uses about 20M of storage per hour while video recording uses about 200M of storage an hour. This is an approximation, since the resolution and types of video or screen sharing content could change the amount of storage used.

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