Host Controls in a Meeting Follow

Video

Published November 2016

Overview

Host controls allow you as the host to control various aspects of the Zoom Meeting, such as managing the participants, 

Prerequisites

  • Host permission in the meeting
  • Zoom desktop client for Mac, PC, or Linux
  • Zoom mobile app for iOS or Android 

Instructions

The host controls will appear at the bottom of your screen if you are not currently screen sharing. 
Screen_Shot_2017-12-17_at_11.46.25_PM.png

  • Mute/Unmute: This allows you to mute and unmute your microphone.
  • Audio Controls (via the ^ arrow next to mute/unmute): The audio controls allow you to change the microphone and speaker that Zoom is currently using on your computer, leave computer audio, and access the full audio options in the Zoom settings.
  • Start/Stop Video: This allows you to start and stop your own video.
  • Video Controls (via the ^ arrow next to Start/Stop Video): If you have multiple cameras on your computer, you can select which Zoom is using, access the full video controls, and select a Virtual Background.
  • Invite: Invite others to join your meeting. Read more about inviting participants.
  • Manage Participants: This opens up the Participants window. Read more about managing participants.
  • Polling: This allows you to create, edit, and launch your polls. The options to create or launch polls will open up the Zoom web portal in your default browser. Read more about meeting polling. 
  • Share Screen: Click on this to start a screen share. You will be able to select the desktop or application you want to share. Learn more about screen sharing.
  • Screen Share Controls (via the ^ next to Share Screen): Select who can share in your meeting and if you want only the host or any participant to be able to start a new share when someone is sharing. 
    Screen_Shot_2017-12-17_at_11.50.25_PM.png
  • Chat: Access the chat window to chat with the participants. Read more about in-meeting chat.
  • Record: Start or stop a cloud or local recording. Read more about local recording. Read more about cloud recording.
  • Closed Caption: If you have enabled closed captioning for your account, click here to access the closed caption options. Read more about closed caption. 
  • Breakout Rooms: Start breakout rooms. Read more about breakout rooms.
  • More: Clicking on More will give you access to additional options. 
  • End Meeting: This will end the meeting for all participants. If you want to have the meeting continue, you should give another participant host control before leaving the meeting.
    Screen_Shot_2017-12-17_at_11.50.40_PM.png

When you are screen sharing, the controls will appear in a moveable bar. It is typically at the top of your screen, but you can drag it around as needed. 
Screen_Shot_2017-12-17_at_11.46.45_PM.png

  • New Share: You can click on New Share to start a new screen share without first stopping your current screen share. It will replace the screen that you are currently sharing, as you can only share one screen at a time.
  • Pause Share: This will pause your current share and not show any changes to your screen until you choose Resume Share.
  • Annotate: This will allow you to annotate on your shared screen. It will open up the annotation options.
    Screen_Shot_2017-12-17_at_11.53.02_PM.png
  • More: In addition to the Invite, Recording, and Live Streaming options, the options for Chat, Closed Caption, video and audio settings and ending the meeting move under More. There are also new settings specific to screen sharing. 
    Screen_Shot_2017-12-17_at_11.48.01_PM.png
    • Disable/Enable Attendee Annotation: If you want to prevent the attendees from being able to annotate on your screen share, select this option. 
    • Hide Video Panel: When you are screen sharing, the video will be in a moveable window. If you want to hide the video panel, select this option. 
    • Optimize for full-screen video clip: If you are sharing a video clip in full screen(not your live camera feed), we recommend checking this option. 
  • Stop Share: Select this to stop your screen share.

The host controls will appear at the bottom of your screen if you are not currently screen sharing. 
Screen_Shot_2017-12-17_at_10.39.28_PM.png

  • Mute/Unmute: This allows you to mute and unmute your microphone.
  • Audio Controls (via the ^ arrow next to mute/unmute): The audio controls allow you to change the microphone and speaker that Zoom is currently using on your computer, leave computer audio, and access the full audio options in the Zoom settings.
  • Start/Stop Video: This allows you to start and stop your own video.
  • Video Controls (via the ^ arrow next to Start/Stop Video): If you have multiple cameras on your computer, you can select which Zoom is using, access the full video controls, and select a Virtual Background.
  • Invite: Invite others to join your meeting. Read more about inviting participants.
  • Manage Participants: This opens up the Participants window. Read more about managing participants.
  • Polling: This allows you to create, edit, and launch your polls. The options to create or launch polls will open up the Zoom web portal in your default browser. Read more about meeting polling. 
  • Share Screen: Click on this to start a screen share. You will be able to select the desktop or application you want to share. Learn more about screen sharing.
  • Screen Share Controls (via the ^ next to Share Screen): Select who can share in your meeting and if you want only the host or any participant to be able to start a new share when someone is sharing. 
    Screen_Shot_2017-12-17_at_11.02.51_PM.png
  • Chat: Access the chat window to chat with the participants. Read more about in-meeting chat.
  • Record: Start or stop a cloud or local recording. Read more about local recording. Read more about cloud recording.
  • Closed Caption: If you have enabled closed captioning for your account, click here to access the closed caption options. Read more about closed caption. 
  • Breakout Rooms: Start breakout rooms. Read more about breakout rooms.
  • More: Clicking on More will give you access to additional options. 
  • End Meeting: This will end the meeting for all participants. If you want to have the meeting continue, you should give another participant host control before leaving the meeting.
    Screen_Shot_2017-09-23_at_4.40.23_PM.png

When you are screen sharing, the controls will appear in a moveable bar. It is typically at the top of your screen, but you can drag it around as needed. 
985d1013-defa-48bd-99f9-0e7184171b9c.png

  • New Share: You can click on New Share to start a new screen share without first stopping your current screen share. It will replace the screen that you are currently sharing, as you can only share one screen at a time.
  • Pause Share: This will pause your current share and not show any changes to your screen until you choose Resume Share.
  • Annotate: This will allow you to annotate on your shared screen. It will open up the annotation options.
    Screen_Shot_2017-09-23_at_5.00.13_PM.png
  • More: In addition to the Invite, Recording, and Live Streaming options, the options for Chat, Closed Caption, video and audio settings and ending the meeting move under More. There are also new settings specific to screen sharing. 
    Screen_Shot_2017-12-17_at_10.55.54_PM.png
    • Disable/Enable Attendee Annotation: If you want to prevent the attendees from being able to annotate on your screen share, select this option. 
    • Hide Video Panel: When you are screen sharing, the video will be in a moveable window. If you want to hide the video panel, select this option. 
    • Optimize for full-screen video clip: If you are sharing a video clip in full screen(not your live camera feed), we recommend checking this option. 
  • Stop Share: Select this to stop your screen share.

MacBook Pro models with Touch Bar can also use the Touch Bar meeting controls. Learn more.

The host controls will appear at the bottom of your screen if you are not currently screen sharing. 
linuxcontrols.png

  • Mute/Unmute: This allows you to mute and unmute your microphone.
  • Audio Controls (via the ^ arrow next to mute/unmute): The audio controls allow you to change the microphone and speaker that Zoom is currently using on your computer, leave computer audio, and access the full audio options in the Zoom settings.
  • Start/Stop Video: This allows you to start and stop your own video.
  • Video Controls (via the ^ arrow next to Start/Stop Video): If you have multiple cameras on your computer, you can select which Zoom is using, access the full video controls, and select a Virtual Background.
  • Invite: Invite others to join your meeting. Read more about inviting participants.
  • Manage Participants: This opens up the Participants window. Read more about managing participants.
  • Polls: This allows you to create, edit, and launch your polls. The options to create or launch polls will open up the Zoom web portal in your default browser. Read more about meeting polling.
  • Share Screen: Click on this to start a screen share. You will be able to select the desktop or application you want to share. Learn more about screen sharing.
  • Chat: Access the chat window to chat with the participants. Read more about in-meeting chat.
  • Record: Start or stop a cloud or local recording. Read more about local recording. Read more about cloud recording.
  • Breakout Rooms: Start breakout rooms. Read more about breakout rooms.
  • End Meeting: This will end the meeting for all participants. If you want to have the meeting continue, you should give another participant host control before leaving the meeting.
    Screen_Shot_2017-12-18_at_12.07.04_AM.png

When you are screen sharing, the controls will appear in a moveable bar. It is typically at the top of your screen, but you can drag it around as needed. 
linuxsharescreen.png

  • New Share: You can click on New Share to start a new screen share without first stopping your current screen share. It will replace the screen that you are currently sharing, as you can only share one screen at a time.
  • Pause Share: This will pause your current share and not show any changes to your screen until you choose Resume Share.
  • Annotate: This will allow you to annotate on your shared screen. It will open up the annotation options.
    linux-annotate.png
  • More: In addition to the Invite and Recording options , the options for Chat, Closed Caption, video and audio settings and ending the meeting move under More. There are also new settings specific to screen sharing. 
    share-more.png
    • Disable/Enable Attendee Annotation: If you want to prevent the attendees from being able to annotate on your screen share, select this option. 
    • Hide Video Panel: When you are screen sharing, the video will be in a moveable window. If you want to hide the video panel, select this option. 
    • Optimize for full-screen video clip: If you are sharing a video clip in full screen(not your live camera feed), we recommend checking this option. 
  • Stop Share: Select this to stop your screen share.

The host controls will appear at the bottom of your screen. 
webhostcontrols.png

  • Join Audio: Open the options to join the audio portion of the meeting. 
  • Invite: Invite by copying the invitation, the join link, or by phone or room system (if available for your account). 
  • Manage: View the participants list and manage the participants. Read more about managing participants.
  • Record: Start a cloud recording. 
  • Leave Meeting: You can leave the meeting. Note that if you leave the meeting without designating another host, the meeting will end. 
    Screen_Shot_2017-12-18_at_1.26.25_PM.png
On an iPhone, the host controls will appear at the bottom of your screen, except for End Meeting. On an iPad, they will appear at the top of your screen.
iPhone
IMG_4964.PNG
iPad
IMG_A3AB65ACC6BE-1.jpeg

  • Mute/Unmute: This allows you to mute and unmute your microphone.
  • Start/Stop Video: This allows you to start and stop your own video.
  • Share Content: Tap this to start a screen share. You will be able to select what you would like to share. Learn more about screen sharing.
  • Participants: View the participants list and manage the participants. Read more about managing participants.
  • More: There are additional settings available under More
    IMG_4965.PNG
    • Record to the Cloud: Start a cloud recording. Read more about cloud recording. 
    • Disconnect Audio: Disconnect your audio to join the audio a different way.
    • Advanced Settings: Additional advanced settings are available by tapping Advanced Settings.
      IMG_4966.PNG
      • Lock Meeting: Prevent any new participants from joining the meeting.
      • Lock Share: Prevent anyone except the host from sharing content.
      • Mute on Entry: Mute all participants when they join.
      • Play Enter/Exit Chime: Choose if you would like to play a chime when new participants join.
      • Put Attendee in Waiting Room on Entry: Have participants enter a waiting room where you can then admit them. Read more about waiting room.
      • Allow Attendees to Chat with: Control who attendees can chat with. Read more about chat control. 
  • End: Tap End to end or leave the meeting. After tapping end, you will have the option to choose which you want to do.
    IMG_4972.PNG
The host controls will appear at the bottom of your screen, except for End Meeting with appears at the top of your screen, next to the Meeting ID. 
Screenshot_2017-12-18-14-04-43.png
  • Mute/Unmute: This allows you to mute and unmute your microphone.
  • Start/Stop Video: This allows you to start and stop your own video.
  • Share: Tap this to start a screen share. You will be able to select what you would like to share. Learn more about screen sharing.
  • Participants: View the participants list and manage the participants. Read more about managing participants.
  • More: There are additional settings available under More
    Screenshot_2017-12-18-14-04-47.png
    • Record: Start a cloud recording. Read more about cloud recording. 
    • Disconnect Audio: Disconnect your audio to join the audio a different way.
    • Lock Meeting: Prevent any new participants from joining the meeting.
    • Lock Share: Prevent anyone except the host from sharing content.
    • Mute on Entry: Mute all participants when they join.
    • Play Enter/Exit Chime: Choose if you would like to play a chime when new participants join.
    • Put Attendee in Waiting List: Have participants enter a waiting room where you can then admit them. Read more about waiting room.
    • Allow Attendees to Chat with: Control who attendees can chat with. Read more about chat control. 
  • End: Tap End to end or leave the meeting. After tapping end, you will have the option to choose which you want to do.
    949ABE7A-83ED-4CA7-A251-D3EEBBAE600E.png
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