Join Before Host Follow

Overview

Join before host allows attendees to join the meeting before the host joins or when the host cannot attend the meeting.

If you select join before host, then the participants can join the meeting before the host joins or without the host. 

If you do not select join before host, the participants will see a pop up dialog that says "The meeting is waiting for the host to join." If you are the host, there is a login button to login and start the meeting as the host.
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Note:  After November 4, 2017 enabling Zoom features uses Tiered Settings. Previously configured settings for the Join Before Host feature will continue to work in the same way. Changes made by an administrator might affect meetings and webinars that use this setting.

This article covers:

Prerequisites

  • Zoom account
  • Host permissions for the meeting

Enabling Join Before Host 

To enable the Join Before Host feature for all members of your organization:

If you turn on Join Before Host for all members on your organization, it will be on by default for any newly scheduled meetings, but members will be able to uncheck it when scheduling a meeting. To force this setting on for all meetings, you will need to lock the setting.

  1. Sign into the Zoom web portal as an administrator with the privilege to edit Account settings, and click Account Settings.
  2. Navigate to the Meeting tab and verify that the Join Before Host setting is enabled.
    If the setting is disabled, click the Status toggle to enable it. If a verification dialog displays, choose Turn On to verify the change.
    JBH_On_Unlocked.png
  3. (Optional) If you want to make this setting mandatory for all users in your account, click the lock icon, and then click Lock to confirm the setting.
    JBH_On_Locked.png

To enable the Join Before Host feature for all members of a specific group:

If you turn on Join Before Host for all members of a specific group, it will be on by default for any newly scheduled meetings, but members will be able to uncheck it when scheduling a meeting. To force this setting on for all meetings, you will need to lock the setting.

  1. Sign into the Zoom web portal as an administrator with the privilege to edit User groups, and click Group Management.
  2. Click the name of the group, then click the Settings tab.
  3. Navigate to the Meeting tab and verify that the Join Before Host setting is enabled.
    If the setting is disabled, click the Status toggle to enable it. If a verification dialog displays, choose Turn On to verify the change.
    JBH_On_Unlocked.png

Note: If the option is grayed out,  it has been locked at the Account level, and needs to be changed at that level.

  1. (Optional) If you want to make this setting mandatory for all users in this group, click the lock icon, and then click Lock to confirm the setting.
    JBH_On_Locked.png

To enable the Join Before Host feature for your own use:

If you turn on Join Before Host in your meeting settings, it will be on by default for any newly scheduled meetings, but you will be able to uncheck it when scheduling a meeting.

  1. Sign into the Zoom web portal and click My Meeting Settings (if you are an account administrator) or Meeting Settings (if you are an account member).
  2. Navigate to the Join Before Host option on the Meeting tab and verify that the setting is enabled.
    If the setting is disabled, click the Status toggle to enable it. If a verification dialog displays, choose Turn On to verify the change.
    Note: If the option is grayed out, it has been locked at either the Group or Account level, and you will need to contact your Zoom administrator.

Enabling Join Before Host for a meeting  

  1. Open your Zoom application and login to Zoom.
  2. Click on the Schedule icon.
    WindowsClient.PNG
  3. This will open the scheduler window where you can select your meeting settings.
    JBH_Windows.PNG
  4. Click Advanced Options.
  5. Check Enable join before host.
  6. Click Schedule.
Note: You can also turn on Join Before Host for any scheduled meeting. Click Meetings at the bottom of the Zoom application. Hover over the meeting you want to turn it on for and click on Edit. Click Advanced Options, check Enable Join Before Host and click Save

  • Open your Zoom application and login to Zoom.
  • Click on the Schedule icon.
    Screen_Shot_2017-09-22_at_6.21.38_PM.png
  • This will open the scheduler window where you can select your meeting settings.
    Screen_Shot_2017-09-22_at_10.13.15_PM.png
  • Click Advanced Options.
    mac-jbh.gif
  • Check Enable join before host.
  • Click Schedule.
Note: You can also turn on Join Before Host for any scheduled meeting. Click Meetings at the bottom of the Zoom application. Hover over the meeting you want to turn it on for and click on Edit. Click Advanced Options, check Enable Join Before Host and click Save

  1. Login at My Meetings.
  2. Select Schedule A Meeting.
    schedule-web.gif
  3. Select your meeting settings.
  4. Under Meeting Options, check Enable Join Before Host.
    JBH_Web_MeetingOptions.png
  5. Click Save.

Note: You can also turn on Join Before Host for any scheduled meeting. Go to My Meetings. Click on the Meeting Topic. Click on Edit this Meeting. Check Enable Join Before Host. Click Save.

 

 

  1. Open your Zoom application and login to Zoom.
  2. Click on the Schedule icon.
    Screen_Shot_2017-10-04_at_2.38.44_PM.png
  3. This will open the scheduler window where you can select your meeting settings.
    Screen_Shot_2017-10-04_at_2.39.05_PM.png
  4. Click Advanced Options.
    jbh-linux.gif
  5. Check Enable join before host.
  6. Click Schedule.
Note: You can also turn on Join Before Host for any scheduled meeting. Click Meetings at the bottom of the Zoom application. Hover over the meeting you want to turn it on for and click on Edit. Click Advanced Options, check Enable Join Before Host and click Save

  1. Begin by logging into the Zoom application and selecting Schedule or Host A Meeting
    Screenshot_2017-09-25-11-20-56.png
  2. Select Schedule a Meeting
    Screenshot_2017-09-25-11-22-23__1_.png
  3. Select the meeting options.
  4. Toggle Participants can join before host to on.
    android-jbh.gif
  5. Schedule: Click here to finish scheduling.

  1. Login to the Zoom app on your iOS device.
  2. Tap Schedule.
    b3ca9e4f-9662-4a8b-9e41-d3c4ab1bf76a.png
  3. You will then be able to choose your Meeting Settings, including date and time.
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  4. Click Advanced Options
  5. Toggle Enable Join Before Host to on.
    jbh-iphone.gif
  6. Click Done

Considerations

  • If the host does not join the meeting or is not logged in when joining, there are no host controls such as recording, mute/unmute all, lock meeting or remove attendees. 
  • When Join Before Host is on, the host can join the meeting without being logged in. If you are the host, but do not have host controls such as recording, leave the meeting and login in the Zoom application. Start the meeting again from your Meetings list. 
  • If one meeting is running and someone tries to start a second meeting with join before host on scheduled by the same host:
    • If started by a Zoom Room, the second meeting will start and close the first meeting without warning.
    • If started by the host, they will have the option to close the first meeting and start the second.
    • If started by a participant, they will receive a message that the host has another meeting in progress. 
  • If Waiting Room is turned on in your meeting settings, Join Before Host will not work for your meetings. 
  • If you would like the meeting to be recorded without the host attending, you will need to turn on Automatic Cloud recording for the meeting. 

This article answers:

  • Can my participants join even if I can't attend?
  • Can a meeting start without the host? 
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