Screen Sharing a PowerPoint Presentation Follow

Overview

There are three methods you can use to screen share a PowerPoint presentation in a Zoom meeting. If you have a dual monitors, you can share a slide show while viewing presenter's notes in another monitor. If you have a single monitor, you can also start the slide show in a windows so you have access to other meeting features while sharing your presentation.

This article covers:

Dual Monitors with Slide Show and Presenter's Views

Follow these steps if you are using dual monitors and want to present your PowerPoint file in one monitor while viewing the presenter's notes in another monitor.

  1. Open the PowerPoint file you want to present.
  2. Start or join a Zoom meeting.
  3. Click Share in the meeting controls.
  4. Select your primary monitor then click Share. If you are not sure which monitor is your primary, select the one that PowerPoint opens in.
  5. While sharing your screen, switch PowerPoint to slide show mode by clicking the Slide Show tab > From Beginning or From Current Slide.

    If you correctly shared your primary monitor, participants will see the PowerPoint in slides how view. The green border indicates the monitor you are currently sharing.

    The presenter's view will appear on your secondary monitor. Use this to view your slide notes and control the presentation.
  6. If you are not sharing the correct monitor, click Display Settings then Swap Presenter View and Slide Show. PowerPoint will switch the monitor that is used for slide show view.

    Alternatively, you can click New Share on your screen share controls and select the screen showing the PowerPoint in slide show view.

Single Monitor Setup with Slide Show View in a Window

Follow these steps if you have a single monitor and want to share your PowerPoint presentation in slide show view, but have it contained in a window rather than in full screen. This is useful if you need to access meeting features like in-meeting chat or managing participants while sharing your PowerPoint presentation.

  1. Open the PowerPoint file you want to present.
  2. Click the Slide Show tab > Set Up Slide Show.
  3. Under Show type, select Browsed by an individual (window), then click OK.
  4. Switch PowerPoint to slide show mode by clicking the Slide Show tab > From Beginning or From Current Slide.

    PowerPoint will display the slide show in a window.
  5. In Zoom, start or join a meeting.
  6. Click Share in the meeting controls.
  7. Select the PowerPoint window then click Share.

Single-monitor Setup with Slide Show in Full Screen

  1. Open the PowerPoint file you want to present.
  2. Start or join a Zoom meeting.
  3. Click Share in the meeting controls.
  4. Select your monitor then click Share
  5. While sharing your screen, switch PowerPoint to slide show mode by clicking the Slide Show tab > From Beginning or From Current Slide.

    The green border indicates the monitor you are currently sharing.
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