Webinar Branding And Email Settings Follow


Webinar Branding includes two features, branding a banner and logo to the registration process and customizing the emails sent out to the attendees of the Webinar.


  • HTML/CSS/Freemarker Format knowledge
  • Webinar license

How to Edit Webinar Settings

After selecting your Webinar in the Webinar list, you can find the "Branding" section and upload photos.

Note: The suggested dimensions for the banner is 640px by 200px. The suggested dimensions for the logo is 200px by 200px.

After the images have been uploaded, the registration form will update to something like the following.

Email invitations can be added, as by default only the Confirmation email after registering is sent. The varying email templates and the email that it will be sent from can be seen here

By selecting "Edit" for "Reply-to", we can edit the name and email that attendees will see in their registration form, as well as the email attendees will be prompted to reply-to:

The "Confirmation Email to Registrants" can be edited as seen here. By default, this is always sent out, but can be disabled by selecting "Send Confirmation Email to Registrants".

By selecting "Edit" for "Reminder Email to Attendees and Panelists", we can edit a reminder email to be sent out to attendees and panelists for the Webinar. You can enable/disable this setting, change the time it will be sent out prior to the Webinar, and change portions of the email invitation.

The follow-up emails are quite similar, as they can be enabled by selecting "Edit". However, there are two types of follow-up emails. The first being to those that attended the Webinar.

The second being the follow-up to those that missed the Webinar as "Absentees".

These settings can be changed for each Webinar under Webinar Settings.

In Webinar Settings there is "Branding" which will change the images seen in each Registration form and varying email template changes that will change the specifics of what is sent out in each Webinar.

This will allow you to remove portions of the invitation that you might otherwise not want to be seen that cannot be edited above. It would not be recommended to edit these unless you are absolutely sure you know what you are doing. Should a mistake be made, you can always select "Restore" to undo changes made.

You can also change the email settings for each Webinar, similar to the way done previously. The Email Settings under Webinar Settings are as follows.

  • ${username} – Registrant’s full name
  • ${topic} – Webinar Topic
  • ${description} – Webinar Description
  • ${customTextHeader– Custom text header (Webinar host can add custom text)
  • ${hostEmail} – Hosts email.
  • ${meetingTime} – Time of Webinar
  • ${occurrence} – If recurring meeting, the specific recurrence (array)
  • ${icalendarLink.key} – iCal Key (ics) Recurring
  • ${icalendarLink.value} – iCal Value (ics) Recurring
  • ${joinUrl} – Unique join URL
  • ${password} – Webinar Password
  • ${addToCalendarUrl} – Non recurring calendar link - iCal/Outlook (.ics file)
  • ${googleCalendarUrl} – Non recurring calendar link - Google
  • ${yahooCalendarUrl} – Non recurring calendar link – Yahoo
  • ${tspPsdTitle} – Telephone option
  • ${tspPsd} - Telephone option
  • ${tollCountry} – Toll number’s Country Name
  • ${tollNumber} – Toll number
  • ${meetingNumber} – Webinar ID
  • ${pmNum.displayNumber} – Premium Number
  • ${pmNum.countryName!'US'} – Premium Number Country Name
  • ${tfreeNum} – Toll-free number
  • ${tollFreeCountrys[tfreeNum_index]} – Toll-free number Country name
  • ${teleConferenceUrl} – URL for telephone numbers for the account
  • ${otherAudioConferenceInfo} – 3rd Party Audio conference information
  • ${customTextFooter} – Custom text footer (Webinar host can add custom text)
  • ${cancelUrl} – Link to cancel the registration.
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