Zoom Rooms with Office 365 Integration Follow

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Zoom Rooms with Exchange Calendar Integration

There are multiple ways to configure Zoom to integrate with your calendar: 

Office 365 with Exchange Calendar Integration

If you use Exchange email with calendar integration, you can do the following: 

  • Schedule Meeting - click to start a scheduled meeting
  • Meet Now - meet with your contacts or your ZoomPresence rooms
  • Join - join a meeting by manually entering the Meeting ID

Sec: (1) Create a Zoom Rooms Service Account

  1. Refer to Microsoft instructions
    • i.e. room@zoomwithus.onmicrosoft.com
    • must have an active user mailbox
    • Or, for China users i.e. room@xxx.onmicrosoft.com
  2. Make a note of the email address and password
  3. Create the same work email and add under your account in Zoom at https://zoom.us/account/user
  4. This account will be used by all of your Zoom Rooms

Sec: (2) Activate the Zoom Rooms work email account 

  1. Login to https://login.microsoftonline.com/
  2. Open the Zoom account activation email in your inbox

Sec: (3) Create or Obtain Room and Room Email 

  1. Log into ECP as an admin
  2. Go to "Resources""Recipients" 
  3. Click on the plus (+) sign if you need to add a room
  4. Make a note of the display names of your rooms and email addresses

Sec: (4) Delegate Rooms to Dedicated Email 

  1. Log into ECP as an admin
  2. Go to "Resources""Recipients" 
  3. Double click the first room
  4. Click the "mailbox delegation" 

  5. Scroll down to "Full Access" and click on the plus "(+)" sign
  6. Select the dedicated email and click "add->" 

Sec: (5) Share the resource with Zoom Rooms Work Email's calendar

  1. Login to https://login.microsoftonline.com with Zoom Rooms work email (i.e. room@company.com)
  2. Open the user's "Calendar" and from the top navigation go to the user's drop down menu and click on "Open another mailbox..."
  3. This will open a Microsoft pop-up dialog window. Input the Zoom Room resource you would like to share with (i.e. Panther)
  4. This will open the Zoom Room resource mailbox. Click on the calendar in the bottom left hand corner of your navigation. 
  5. Right click under "Your Calendars" and click on "Share calendar"
  6. This will open Microsoft's Share calendar dialog window. Enter the Zoom Room Work Email, and share "Editor" access. Click "Send" in the top left corner of this dialog window.


  7. Log into the Zoom Room Work Email and check your inbox. Click on the invitation from the Zoom Room resource and "Accept" the invitation.


  8. Accepting the invite will open the calendar tab. You should see the Zoom Room resource calendar listed on the left side of the page under Other Calendars. Ensure this calendar is accounted for.

Sec: (6) Disable Removal of Subject from Room Events 

    1. Start Windows PowerShell with the “Run as administrator” option
    2. Enter following command to input Office 365 username/password
      $UserCredential = Get-Credential
    3. Prepare session 

      $Session = New-PSSession -ConfigurationName Microsoft.Exchange -ConnectionUri https://outlook.office365.com/powershell-liveid/ -Credential $UserCredential -Authentication Basic -AllowRedirection
      • Or for China users enter the following:

        1. $Session = New-PSSession -ConfigurationName Microsoft.Exchange -ConnectionUri https://partner.outlook.cn/powershell-liveid/ -Credential $UserCredential -Authentication Basic -AllowRedirection
    4. Connect session
      Import-PSSession $Session

      You can check the settings for room before and after changing with following command:

      Get-CalendarProcessing -Identity "room_name" | Format-List identity,deletesubject,addorganizertosubject,RemovePrivateProperty

      Verify that you receive false responses for the following:
      "DeleteSubject", "AddOrganizerToSubject", and "RemovePrivateProperty

    5. Identity              : portertest.com/Users/room_name
      DeleteSubject         : False
      AddOrganizerToSubject : False
      RemovePrivateProperty : False

Note: If you see an error such as “Import-PSSession: Files cannot be loaded because running scripts is disabled on this system. Provide a valid certification with which to sign the files.”, please use the following command first (this command will fail if you didn’t run PowerShell as Administrator in step #1)

Set-ExecutionPolicy Unrestricted
  1. Change settings for your room, insert your room name in "room_name"

    1. Set-CalendarProcessing "room_name" -AddOrganizerToSubject $false -OrganizerInfo $true -DeleteAttachments $true -DeleteComments $false -DeleteSubject $false -RemovePrivateProperty $false

      Note: If you do not want to show the Calendar topic, set DeleteSubject $true

      Note: If you see an error such as “The operation couldn't be performed because object 'Room' couldn't be found on 'zoomwithus.onmicrosoft.com'.”, that means the scope of the role group that grants you permission to run the cmdlet does not include the user/room. Please use an admin account to login.

      If you see an error such as “Set-CalendarProcessing command not found”, please make sure the user you are logged in with via PowerShell has permissions in “Organization Management” and “Recipient Management”.

    2. You can check the settings for room before and after changing with following command:

      Get-CalendarProcessing -Identity "room_name" | Format-List identity,deletesubject,addorganizertosubject,RemovePrivateProperty

      Verify that you see false responses for the following:
      "DeleteSubject", "AddOrganizerToSubject" and "RemovePrivatePropoerty"

      Identity              : portertest.com/Users/room_name
      DeleteSubject         : False
      AddOrganizerToSubject : False
      RemovePrivateProperty : False
    3.   Disconnect session, and then close PowerShell
Remove-PSSession $Session

Sec: (7) Configure Zoom Rooms 

  1. Go to Zoom Rooms Tab
  2. Enter the Work Email address as shown for the dedicated user email in Office 365 (should be identical)
  3. Enter the password for that email account
  4. For the EWS URL enter https://outlook.office365.com/ews/exchange.asmx or, for China users enter https://partner.outlook.cn/EWS/Exchange.asmx
  5. You can ignore "Domain" field for Office 365 configuration method
  6. Enter the Room Name under "Recipients" > "Display Name"
  7. Enter the Room Email under "Recipients" > Email Address"
  8. For the App Lock Code, enter a numeric code to lock the Settings on your Zoom Rooms iPad controller app. For more info about the App lock code please see https://support.zoom.us/hc/en-us/articles/204669759-App-Lock-Code-for-Zoom-Rooms

Sec: (8) To Add Multiple Rooms

  1. If you would like to add additional rooms you can repeat the process outlined in section 5. The same work email address can be used from the previous room(s): This will automatically populate your Microsoft Exchange information 

Sec: (9) Configure Zoom Rooms on Mac or PC

  1. Go to Download Center select the "Zoom Rooms for Conference Room - Download" to install the latest version of Zoom Rooms
  2. Upon installation, click on the Zoom Room app icon on your desktop
  3. Click Signin with Zoom and enter the work email you created in section (for example room@zoomwithus.onmicrosoft.com)
  4. Select the room name for this conference room

Note: You can use the "Search" option under "Select a Room" to search for a room

Sec: (10) Zoom Rooms iPad Controller (iPad or iPad mini)

1. Connect your iPad to the same network (or reachable) as your Mac or PC.
2. Visit the Apple Appstore using your iPad and search "Zoom Rooms," download and install the Zoom Rooms app for your iPad. You can also find the download at our Download Center labeled "iPad Controller for Zoom Rooms". 
3. Login using the same work email account and password, for example room@zoom.us
4. Select the room name for this conference room.

Note: You can use the "Search" option under "Select a Room" to search for a room

  

Related Documentation:

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