Zoom Rooms with Microsoft Exchange 2013 Follow

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Zoom Rooms Calendar Integration

There are multiple ways to configure Zoom to integrate with your calendar: 

Exchange 2013 with Calendar Integration

If you use Exchange email with calendar integration, you can do the following: 

  • Schedule Meeting - click to start a scheduled meeting
  • Meet Now - meet with your contacts or your ZoomPresence rooms
  • Join - join a meeting by manually entering the Meeting ID

Sec: (1) Create a Zoom Rooms Service account

  1. Login to ECP.
  2. Go to “mailboxes” under “recipients” Click “+”
  3. Select “User mailbox"
  4. Create an email address, for example, room@company.com
  5. This same user email will be used by all of your Zoom Rooms 
  6. Make a note of the “User login name” and “password”
  7. Create the same work email and add under your account in Zoom at https://zoom.us/account/user 

Sec: (2) Activate the Zoom Rooms service account

  1. Login to the service account from MS Exchange server
  2. Open the Zoom account activation email in your inbox
  3. Make note of the account email and password for Zoom Room login

Sec: (3) Create or Obtain the Room and Room Email

  1. Log into your local ECP as an admin
  2. Go to "Resources""Recipients" 
  3. Click on the plus (+) sign if you need to add a room
  4. Make a note of the display names of your rooms and email addresses

Sec: (4) Delegate Rooms to Zoom Rooms Service Account  

  1. Log into ECP as an admin
  2. Go to "Resources""Recipients" 
  3. Double click the first room
  4. Click the "mailbox delegation" 

  5. Scroll down to "Full Access" and click on the plus "(+)" sign
  6. Select the dedicated email and click "add->" 

Sec: (5) Share the resource with Zoom Rooms Work Email's calendar

  1. Login to https://login.microsoftonline.com with Zoom Rooms work email (i.e. room@company.com)
  2. Open the user's "Calendar" and from the top navigation go to the user's drop down menu and click on "Open another mailbox..."
  3. This will open a Microsoft pop-up dialog window. Input the Zoom Room resource you would like to share with (i.e. Panther)
  4. This will open the Zoom Room resource mailbox. Click on the calendar in the bottom left hand corner of your navigation. 
  5. Right click under "Your Calendars" and click on "Share calendar"
  6. This will open Microsoft's Share calendar dialog window. Enter the Zoom Room Work Email, and share "Editor" access. Click "Send" in the top left corner of this dialog window.


  7. Log into the Zoom Room Work Email and check your inbox. Click on the invitation from the Zoom Room resource and "Accept" the invitation.


  8. Accepting the invite will open the calendar tab. You should see the Zoom Room resource calendar listed on the left side of the page under Other Calendars. Ensure this calendar is accounted for.

Sec: (6) Enabling Basic Authentication or NTLM Authentication:

Zoom Rooms supports Basic and NTLM forms of authentication for on-premise solutions such as Exchange server. Please use one of the following to enable either of which applies to your account.

Basic Authentication

  1. In EWS click on "Authentication"
  2. Check the basic authentication check box and click "Save"

NTLM Authentication

  1. Open the Exchange Management Shell on an Exchange 2013 server.
  2. To enable Kerberos authentication for Outlook Anywhere clients, run the following command on your Client Access server:

    Get-OutlookAnywhere -server CAS-1 | Set-OutlookAnywhere -InternalClientAuthenticationMethod  Negotiate
    
  3. To enable Kerberos authentication for MAPI over HTTP clients, run the following command from your Exchange 2013 Client Access server:

    Get-MapiVirtualDirectory -Server CAS-1 | Set-MapiVirtualDirectory -IISAuthenticationMethods Ntlm, Negotiate

Sec: (7) Find EWS URL

  1. Go to Exchange Control Panel  > "servers"
  2. Switch to "Virtual Directories" double click "EWS" > "General" 
  3. Locate the EWS URL

Sec: (8) Disable Removal of Subject from Room Events

  1. Start Windows PowerShell with the “Run as administrator” option

  2. Enter following command to input Exchange admin username and password 
    $UserCredential = Get-Credential
  3. Prepare session (get EWS URL from the previous step)
    $Session = New-PSSession -ConfigurationName Microsoft.Exchange -ConnectionUri http://server-porter.portertest.com/powershell -Authentication Kerberos -Credential $UserCredential
  4. Connect session
    Import-PSSession $Session

    You can check the settings for room before and after changing with following command:

    Get-CalendarProcessing -Identity "49ers" | Format-List identity,deletesubject,addorganizertosubject,RemovePrivateProperty

    If you see three false responses within the "DeleteSubject", "AddOrganizerToSubject", and"RemovePrivateProperty" settings you are good to go

    Identity              : portertest.com/Users/49ers
    DeleteSubject         : False
    AddOrganizerToSubject : False
    RemovePrivateProperty : False

Note: If you see an error such as “Import-PSSession : Files cannot be loaded because running scripts is disabled on this system. Provide a valid certificate with which to sign the files.”, please use following command first (this command will fail if you didn't run PowerShell as administrator in step #1):

Set-ExecutionPolicy Unrestricted
  • Change settings for your room
    Set-CalendarProcessing "49ers" -AddOrganizerToSubject $false -OrganizerInfo $true -DeleteAttachments $true -DeleteComments $false -DeleteSubject $false -RemovePrivateProperty $false

    Note: If you see an error such as “The operation couldn't be performed because object '49ers' couldn't be found on 'Server-Porter.portertest.com'.”, that means the scope of the role group that grants you permission to run the cmdlet does not include the user/room. Please use an admin account to login.

    If you see an error such as “Set-CalendarProcessing command not found”, please make sure the user you are logged in with via PowerShell has permissions in “Organization Management” and “Recipient Management”.

    You can check the settings for room before and after changing with following command:

    Get-CalendarProcessing -Identity "49ers" | Format-List identity,deletesubject,addorganizertosubject,RemovePrivateProperty

    If you see three false responses within the "DeleteSubject", "AddOrganizerToSubject", and"RemovePrivateProperty" settings you are good to go

    Identity              : portertest.com/Users/49ers
    DeleteSubject         : False
    AddOrganizerToSubject : False
    RemovePrivateProperty : False
  • Disconnect session, and then close PowerShell

    Remove-PSSession $Session 

Sec: (9) Configure Zoom Rooms

  1. Go to https://zoom.us/signup and create the same work email in Zoom.(i.e. room@zoomwithus.onmicrosoft.com
  2. Log into Zoom as an admin 
  3. Go to Zoom Rooms Tab
  4. Enter the Work Email address dedicated for 
  5. Enter the password for that email account
  6. Enter the local EWS URL
  7. Applies if using domain login authentication - enter the domain name only 
  8. Enter the Room Name under "Recipients" > "Display Name"
  9. Enter the Room Email under "Recipients" > Email Address"
  10. For the App Lock Code, enter a numeric code to lock the Settings on your Zoom Rooms iPad controller app. For more info about the App lock code please see https://support.zoom.us/hc/en-us/articles/204669759-App-Lock-Code-for-Zoom-Rooms

Sec: (10) To Add Multiple Rooms:

  1. If you would like to add additional rooms you can repeat the process outlined section 5. The same work email address can be used from the previous room(s): This will automatically populate your Microsoft Exchange account information.

 

Sec: (11) Configure Zoom Rooms on Mac or PC:

1. Go to Download Center select the "Zoom Rooms for Conference Room" to install the latest version of Zoom Rooms.

2. Upon installation, click on the Zoom Rooms app icon on your desktop and login with the Work email account you created, for example room@zoom.us. 

3. Select the room name for this conference room. 

Note: You can use the "Search" option under "Select a Room" to search for a room

 

4. If you successfully logged in, you should see the ZOOM splash screen. 

5. To quit ZoomPresence, move to mouse around and you will see the Exit and Signout icons.  

Sec: (12) Zoom Rooms iPad Controller (iPad or iPad mini)

1. Connect your iPad to the same network (or reachable) as your Mac or PC.
2. Visit the Apple Appstore using your iPad and search "Zoom Rooms," download and install the Zoom Rooms app for your iPad. You can also find the download at our Download Center labeled "iPad Controller for Zoom Rooms". 
3. Login using the same work email account and password, for example room@zoom.us
4. Select the room name for this conference room.

Note: You can use the "Search" option under "Select a Room" to search for a room

  

Related Documentation:

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