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India e-mandate directive

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Managing and sharing cloud recordings Follow

Recording management allows account owners and admins to manage their users' cloud recordings, including view, delete, and share the video, audio, transcript, and chat files. 

If you're a user, recording management allows you to view, delete, and share your own cloud recordings.

Note: Your admin can restrict the ability to edit or delete your cloud recordings.

This article covers:

Prerequisites

How to access recording management

Admin

  1. Sign in to your Zoom web portal.
  2. In the navigation menu, click Account Management then Recording Management.
    You will see a list of cloud recordings on your account.
  3. Search recordings by entering the meeting ID or topic. You can also enter keywords to search the text in audio transcripts.
    Note: There is no limit on the date you can specify.
  4. (Optional) Click the Advanced Search to filter recordings by date range, host, or storage location.

User

  1. Sign in to your Zoom web portal.
  2. In the navigation menu, click Recordings.
    You will see a list of cloud recordings that you started and have finished processing.
  3. Adjust the date range and status, then search by host, meeting ID, topic, or keyword.
    Note: There is no limit on the date you can specify.

How to share, download or delete cloud recordings

  1. Access your cloud recordings as mentioned in the accessing recording management section.
  2. Find the cloud recording you want to share, download or delete.
  • To share:
    1. Click Share.
    2. In the Share this cloud recording pop-up window, adjust your sharing settings as desired.
    3. Click Copy Sharing Information, then navigate to your email or where you need to share the cloud recording, to paste the sharing information.
  • To download:
    1. Click More.
    2. Select download.
      Note: If accessing the recording as an admin, downloading cloud recordings is not an option.
  • To delete:
    1. Click More.
    2. Select Delete. In the Confirmation pop-up window, click Yes.
    3. To delete multiple cloud recordings at once and more information follow these instructions.
      Note: If accessing cloud recording as a user and auto-delete is enabled, you will have the option to disable auto-delete if the option is not locked by your admin.

Settings for sharing cloud recordings

Click Share to display the recording link information and sharing settings, such as disabling downloads from viewers and requiring a password to view. These settings are honored for any videos under the original recorded meeting.

  • Share this recording: Allows the recording to be shared publicly or internally. Switch the toggle off if you want the recording to be private. If you share the recording, Zoom will create a web page where visitors can view the cloud recording.
  • Add expiry date to the link: Allows you to set number of days or specific date when the link will expire for viewers. 
  • Viewers can download: Allows viewers to download the video in addition to viewing it online.
  • Viewers can see the transcript: Allows viewers to see the auto transcript if Zoom was able to process one.
  • View recording on demand (registration required): Requires users to enter their name and email address before viewing or downloading the recording. The host will be able to download a report with this information.
  • Password protection: Requires users to enter a password before viewing or downloading the recording. After toggling this to on, enter a custom password and click Save.
  • Copy Sharing Information: Copies the link and password (if enabled) to your cloud recording. This link provides viewers with view access to all video clips available under the recorded meeting. Share this information to allow others to view the cloud recording.

How to view cloud recordings

  1. Access your cloud recordings as mentioned in the accessing recording management section.
  2. Based on the cloud recording setting selections, you will see different recording views.
    Notes
    • You can click on any of those views to view the recording or listen to the audio.
    • When highlighting a view you can click on Screen_Shot_2021-04-29_at_9.53.21_AM.png  to download the recording, Screen_Shot_2021-04-29_at_9.53.57_AM.png to share the recording link, or Screen_Shot_2021-04-29_at_9.54.43_AM.png to delete the recording.
    • Learn more about recording layouts.
  3. Find the recording you want to view and click the topic.
    Note: If your meeting has not finished converting, the recording will show in the list with a Processing Recording label. Once the recording has finished converting, you will be able to view, share, download or delete your cloud recording.
  4. Click on to play back or trim the video.
    Note: You can trim you video if desired.

Rename the recording meeting topic and display name

You can change the topic of your cloud recording as well as its display name.

  • While viewing your recording, click the Pencil/edit icon to the right of the recording topic, then change the topic as desired.
  • Click the Pencil/edit icon to the right of the recording display name, then change as desired.

View cloud recording analytics

You can view analytics (page views and downloads) for a cloud recording that you have shared internally or externally.

  1. Access recording management.
  2. Find the recording you want to view and click the topic.
  3. Click Recording Analytics.
  4. Use the drop-down menus at the top to specific a date range, then click Search.
  5. Click one of the tabs to view a summary or filter data by view/downloads.
    You will see these metrics for the recording: 
  • Summary: A brief summary of views and downloads by date. 
  • Views: The number of times that someone viewed the recording page, as well as how long they viewed the recording. This metric does not track the number of times the recording was played. Also, this metric does not count unique page views, thus if someone reloads the page, it will count as another view.
  • Downloads: The number of times that someone clicked Download in the cloud recording page. This metric does not track the number of times that the download was completed. In other words, if the user clicked Download but didn't finish downloading, it still counts toward this metric.

    You will also see Export as CSV file, which will export the data in the current tab as CSV file.

Notes:

  • If a Zoom user is signed in to their account on the web and views or downloads the recording, this column displays their profile name and associated email address. Otherwise, their name displays as Guest and no email address is provided. 
  • The metrics will not reset if you change the sharing settings for the cloud recording. For example, if you change it from private to public.

How to export a list of cloud recordings

You can export a CSV file with recording details, including the host's email, meeting ID, meeting topic, start date and time, and file size.

  1. Access recording management.
  2. Enter the search criteria you would like to download a report on.
  3. Click Export.