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Using the Zoom Firefox Add-On Follow

Video

Overview

The Zoom Firefox Add-On allows participants to schedule Zoom cloud meetings directly from their Google Calendar. With a click of a button, you can start an instant meeting or schedule future meetings. The meeting URL and information is sent via a Google Calendar invitation so the attendee can join with a single-click.

This article covers:

Prerequisites

  • Mozilla Firefox 48.0 or later on PC or Mac
  • Zoom account linked to a Google Account

Instructions

Installing the Firefox Add-on

  1. Navigate to the Firefox Add-ons and search for Zoom Scheduler.
  2. Click Add to Firefox.
  3. Review the permission and accept by clicking Add.

Using the Firefox Add-on

The Zoom Firefox add-on will install a button on your Firefox browser. Clicking on the button will open the Zoom Firefox add-on. Click Sign In with Google to get started.

You will be prompted to either login to your Google account or selected an associated Google account.

Logging in will bring you to the Zoom Scheduler dashboard, with the following options:

  • Schedule a Meeting: Click Schedule a Meeting to open up a new event on Google Calendar. 
  • Start a Meeting: Hover over Start a Meeting to choose to start with video or start without video. Learn more about instant meetings. 
  • Name/email address: Click on your name or email address to open your Zoom profile page.
  • Gear icon: Click on the Gear icon to open the Zoom meeting settings.

Note: Your scheduler settings are synced from the Zoom web portal.

Scheduling a Meeting from Google Calendar

You can also make any Google Calendar event a Zoom meeting. Once you have created the calendar event within Google Calendar, you will see the Make it a Zoom meeting button within the options on your calendar invite.

  1. Create a new calendar event or edit an existing calendar event. 
  2. Open the additional options for the event.
    • For a new calendar event, click More Options.
    • For an existing calendar event, click the Pencil icon.
  3. Click Make it a Zoom Meeting
  4. This will create a Zoom meeting and populate the meeting details in the description. 
  5. Click Save.

Note: If you are rescheduling a Zoom meeting from Google Calendar, edit the calendar entry and change the meeting date/time. Do not drag and drop the calendar event or copy the meeting details to a different calendar entry.

Firefox Add-on Scheduling Options

The Chrome extension scheduling options can be displayed each time you schedule a meeting, or you can automatically schedule the meeting with the settings as your last meeting scheduled with the extension.

  • Schedule For: If you have scheduling privilege for another user, you will be able to choose who you want to schedule for from the drop down. Learn more about scheduling privilege
  • Meeting ID
    • Generate Automatically: Generate a random unique meeting ID.
    • Personal Meeting ID: Use your Personal Meeting ID.
  • Security
    • Passcode: Enter a meeting passcode. Joining participants will be required to input this before joining your scheduled meeting.
      Note: The meeting passcode must meet complexity requirements set by your admin.
    • Waiting Room: Enable Waiting Room for the meeting.
    • Only authenticated users can join: Restrict access to the meeting so that only signed-in using can join.
  • Encryption: Choose between the standard Enhanced encryption and End-to-end encryption for your meeting. 
  • Video
    • Host: Choose if you would like the host's video on or off when joining the meeting. Even if you choose off, the host will have the option to start their video.
    • Participants: Choose if you would like the participants' videos on or off when joining the meeting. Even if you choose off, the participants will have the option to start their video.
  • Audio*: Allow users to call in using Telephone only, Computer Audio only, Both, or 3rd Party Audio (if enabled for your account).
  • Require registration: Attendees will be required to complete a registration form before receiving the link to join the meeting. Registration questions and other settings can be configured on the web portal. 
  • Enable join before host: Allow participants to join the meeting without you or before you join. The meeting will end after 40-minutes for Basic (free) subscribers.
  • Mute Participants Upon Entry: If join before host is not enabled, this will mute all participants as they join the meeting.
  • Add watermark that identifies the viewing participant: Add a watermark on shared content during the meeting. Learn more about adding a watermark.
  • Record the meeting automatically: Check this if you want the meeting to be automatically recorded. Select if you want it to be recorded locally (to your computer) or to the cloud (zoom.us/recording). 
  • Show in Public Event List: Add this meeting to your Public Event List (if enabled for your account). Learn more about the Public Event List.
  • Include Invite Link in location field: The join link for the meeting will be included in the location field of the calendar event, as well as in the description. 
  • Alternative Hosts: Enter the email address of another Zoom user who is Licensed, on your account to allow them to start the meeting in your absence. Read more about Alternative Host.