Designating an alternative host

Last Updated:

When scheduling a meeting, the host can designate another Licensed user on the same account to be the alternative host. The alternative host can start the meeting on the host's behalf. This user will receive an email notifying them that they've been added as an alternative host, with a link to start the meeting. If this email notification is disabled in the Zoom web portal, the alternative host will not receive an email to start the meeting. 

It is even possible to use alternative host between linked master/sub accounts

Note: If you're not sure that alternative host is right role for you, learn about roles in a meeting.

This article covers:

Prerequisites for designating an alternative host

  • Zoom desktop client for Windows or macOS, 4.1.8826.0925 or higher
  • Zoom mobile app
    • Android: 4.1.8860.0925 or higher
    • iOS: 4.1.8855.09254.1.8855.0925 or higher
  • Both users need to be Licensed and on the same account
  • For webinar, the user who schedules the meeting needs both a license and the webinar add-on; the alternative host only needs to be Licensed
  • Alternative hosts must be signed in to Zoom with the correct account in order to be granted the host or co-host permissions

Alternative host limitations

  • The alternative host can start the meeting using the join link in the email or calendar invite sent to them by the host. The meeting will not display in the upcoming meetings list in the desktop client, mobile app, or web page for alternative hosts.
  • Alternative hosts can't schedule on behalf of the host. If you need to schedule a meeting on behalf of another user, use scheduling privilege. You can also give another Licensed user scheduling privilege, which allows them to schedule meetings for you and makes them an alternative host for those meetings. 
  • If the original host joins after the alternative host, the original host is given the option to regain host-control of the meeting, or have the host-controls remain with the alternative host. If the original host rejoins and takes host control, the alternative-host will:
    • become a co-host (If the co-host feature is enabled for the meeting)
    • become a normal participant (If the co-host feature is disabled for the meeting)
  • If a host is attending a meeting but needs assistance with managing the meeting, they can assign a co-host during the meeting instead of an alternative host. Learn more about roles in a meeting.

How to designate an alternative host

  1. Sign in to the Zoom desktop client.
  2. Click the Schedule icon.

    The scheduler window will open.
  3. Click Advanced Options.
  4. In the Alternative hosts field, enter the alternative name to search through users. You can also enter the alternative host's email address if their name doesn't come up.
  5. (Optional) Select the check box to enable Allow alternative hosts to add or edit polls. This feature requires Zoom version 5.8.0 or higher.
  6. Click Schedule to finish, and open up the calendar you have selected.
    The alternative host will now receive an email letting them know that they have been added as an alternative host, as long as they have not disabled this email notification in the Zoom web portal. 
  1. Sign in to the Zoom web portal.
  2. In the navigation menu, click Meetings, then click Schedule A Meeting.
  3. Scroll down to Options and click Show to view additional meeting options.
  4. In the Alternative Hosts field, enter the alternative host's email address.
  5. (Optional) Select the check box to enable Allow alternative hosts to add or edit polls. This feature requires Zoom version 5.8.0 or higher.
  6. Click Save to finish.
    The alternative host will now receive an email letting them know that they have been added as an alternative host, as long as they have not disabled this email notification in the Zoom web portal. 
  1. Sign in to the Zoom Mobile App.
  2. Tap Schedule.
  3. Tap Advanced Options.
  4. Tap Alternative Hosts.
  5. Tap the user(s) you would like to add as alternative hosts from the list or enter their email addresses.
  6. Tap OK.
  7. Tap Schedule to finish scheduling.
    The alternative host will now receive an email letting them know that they have been added as an alternative host, as long as they have not disabled this email notification in the Zoom web portal. 
  1. Sign in to the Zoom Mobile App.
  2. Tap Schedule.
  3. Tap Advanced Options.
  4. Tap Alternative Hosts.
  5. Tap the user(s) you would like to add as alternative hosts from the list or enter their email addresses.
  6. Tap OK.
  7. Tap Done to finish scheduling.
    The alternative host will now receive an email letting them know that they have been added as an alternative host, as long as they have not disabled this email notification in the Zoom web portal. 
Learn how to schedule using the Outlook Plugin.
  1. Click the Schedule a Meeting button.
  2. In the Scheduling Options, enter the alternative host's email address in the Alternative hosts field. 
  3. (Optional) Select the check box to enable Allow alternative hosts to add or edit polls.
  4. After selecting your other options, click Continue.
  5. Add the meeting invitees and Save or Send your invitation.
  1. Sign in to the Chrome Extension.
  2. Click Schedule Meeting.
  3. In the Scheduling Options, enter the alternative host's email address in the Alternative hosts field. 
  4. (Optional) Select the check box to enable Allow alternative hosts to add or edit polls.
  5. Click Continue.
  6. After finishing the invitation, click Save.
  1. Sign in to the Firefox Add-on. 
  2. Click Schedule Meeting.
  3. The Scheduling Options should appear. If the scheduling options don't appear automatically, click the add-on and the gear icon. 
  4. Enter the alternative host's email address in the Alternative hosts field. 
  5. (Optional) Select the check box to enable Allow alternative hosts to add or edit polls.
  6. (Optional) Check Allow me to specify each time if you always want to be prompted to enter in Alternative Hosts.
  7. Click Save Changes.
  8. After finishing the invitation, click Save.

Zoom Community

Join the 83K+ other members in the Zoom Community! Login with your Zoom account credentials and start collaborating.