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Customizing the meeting schedule email template Follow


The meeting schedule email is sent to meeting participants after a host schedules a meeting. You can customize the meeting schedule email template to change the subject line and body of the email.

This article covers:


  • Business, Education, or Enterprise Account
  • Account owner or admin privileges
  • Vanity URL
  • IT admin that is familiar with HTML/CSS
  • To use the HTML email template in the Outlook add-in, make sure the Use HTML format email for Outlook plugin is enabled in your settings.

Accessing the meeting schedule email template

  1. Sign in to the Zoom web portal.
  2. In the navigation menu, click Advanced then Branding.
  3. Click the Emails tab.
  4. Next to Meeting Schedule Email, click Edit.
    You will see two tab for the separate emails templates:
    • Plain Text tab: The email template that is used when you scheduled a meeting using the desktop client, mobile app, and most add-ins/extensions (except for the Outlook add-in and plugin).
    • HTML Format tab: The email template that is used when you schedule a meeting using the Outlook add-in (desktop or web app). See the list of supported HTML and CSS.
  5. Use custom email variables in the template.
  6. Click Preview to see how the template will appear to users.
  7. Click Apply Changes to save the template.

Note: The HTML template only applies to the Outlook add-in (desktop or web app). The HTML template doesn't apply to the Outlook plugin.

Supported HTML and CSS for the Outlook add-in HTML template 

HTML tags

a, b, big, blockquote, body, br, button, center, cite, code, col, colgroup, dd, div, dl, dt, em, fieldset, font, form, frame, frameset, h1, h2, h3, h4, h5, h6, head, hr, html, i, iframe, img, input, label, legend, li, link, noscript, ol, option, p, pre, samp, select, small, span, strike, strong, style, sub, sup, table, tbody, td, textarea, tfoot, th, thead, tr, u, ul

HTML attributes

abbr, accesskey, align, alt, autocomplete, axis, background, bgcolor, border, cellpadding, cellspacing, char, charoff, class, cols, colspan, disabled, headers, height, href, id, lang, leftmargin, marginheight, marginwidth, media, name, nowrap, onblur, onclick, ondblclick, onfocus, onmousedown, onmouseover, onmouseup, readonly, rows, rowspan, scope, shape, size, style, title, topmargin, valign, width

CSS properties

_moz_resizing, azimuth, background, background- attachment, background-color, background-image, background-position, background-repeat, border, border-bottom, border-bottom-color, border-bottom-left-radius, border-bottom- right-radius, border-bottom-style, border-bottom- width, border-collapse, border-color, border-left, border-left- color, border-left-style, border-left- width, border-radius, border-right, border-right- color, border-right- style, border-right-width, border-spacing, border-style, border-top, border-top- color, border-top- left-radius, border-top-right-radius, border-top- style, border-top- width, border-width, bottom, caption-side, clear, clip, color, counter-increment, cue, cue-after, cue-before, cursor, direction, display, elevation, empty-cells, float, font, font-color, font-family, font-size, font-size- adjust, font-stretch, font-style, font-variant, font-weight, height, left, letter-spacing, line-height, list-style, list-style-image, list-style- position, list-style- type, margin, margin-bottom, margin-left, margin-right, margin-top, marker-offset, marks, max-height, max-width, min-height, min-width, mso-spacerun, orphans, outline, outline-color, outline-style, outline-width, overflow, padding, padding-bottom, padding-left, padding-right, padding-top, page, page-break-after, page-break- before, page-break- inside, pause, pause-after, pause-before, pitch, pitch-range, play-during, position, richness, right, size, speak, speak-header, speak-numeral, speak-punctuation, speech-rate, stress, table-layout, text-align, text-decoration, text-indent, text-shadow, text-transform, top, unicode-bidi, vertical-align, visibility, voice-family, volume, white-space, widows, width, word-break, word-spacing, word-wrap

URL protocols

https, http, ftp, tftp, ftps, sftp, mailto