Direct Share with Zoom Rooms Follow

Video:

Overview

Participants in Zoom Rooms can use one-click direct screen sharing from a Zoom Desktop Client on a Mac or Windows PC. Ultrasonic sound proximity detection enables the iPad controller to generate an ultrasonic signal that can be detected by the Zoom Desktop Client.

  • If the Zoom client detects the signal in a Zoom Room, it automatically connects to the Zoom Room when the attendee clicks Share Screen.
  • If proximity detection is not available, participants can activate direct screen share by entering a Sharing Key, which consists of a string of letters.

If you do not want to use Direct Share, you can use a different method to share content from your laptop or mobile device to a Zoom Room:

Note:  After November 4, 2017 enabling Zoom features uses Tiered Settings. Previously configured settings for the Direct Share feature will continue to work in the same way. Changes made by an administrator might affect meetings and webinars that use this setting.

Prerequisites

Instructions

Enable Direct Screen Share for Zoom Rooms

To configure all Zoom Rooms in your account to use Automatic direct sharing using ultrasonic proximity signal:

  1. Sign into the Zoom web portal as an administrator with the privilege to edit Account settings, and click Account Settings.
  2. Navigate to the Automatic direct sharing using ultrasonic proximity signal option on the Meeting tab and verify that the setting is enabled.
    If the setting is disabled, click the Status toggle to enable it. If a verification dialog displays, choose Turn On to verify the change.

    ZRDirectShare-Settings.png

Participants using a laptop in which the Zoom Rooms App detects the proximity signal can share their desktop with the Zoom Rooms meeting by opening the Zoom App and clicking the Share screen icon.

To configure a set of Zoom Rooms in your account to use Automatic direct sharing using ultrasonic proximity signal:

  1. Sign into your Zoom account as a Zoom Rooms administrator and navigate to the Zoom Rooms tab.
  2. Click the level in the hierarchy that you want to enable for automatically starting and stopping meetings. For example, to enable all rooms in a specific building, click the name of the building.
  3. Go to Meeting Settings and enable the option Automatic direct sharing using ultrasonic proximity signal.
  4. Click Save Changes.
    DirectShare-EditCitySave2.png

Direct Screen Sharing Without Proximity Detection

To enable participants to share their screen from a Windows or Mac laptop when proximity detection is not available for them:

  1. After the meeting begins, click the Share Content button on the iPad controller in the Zoom Room.
    screen2_ZoomRoomsShareContent.png

    The iPad controller displays a dialog where you can choose whether to enable sharing for Laptop or iPhone/iPad/Mac.
  1. Click Share Laptop.
    screen3_ZoomRoomsShareLaptop.png
     

Both the iPad controller and the TV in the Zoom Room display the Share Laptop Screen panel with instructions to laptop users for sharing their screen. Participants can share using either the Zoom Desktop Client or a browser.

  • Participants using the Zoom Desktop Client click Share screen.
    screen4_ZoomAppShareScreen.PNG
    A dialog displays on their laptop, where they enter the Sharing Key or Meeting ID.
    screen5_ShareScreenEnterKey.PNG
    • If a participant enters the Sharing Key and clicks Share, their desktop displays on the Zoom Rooms TV.
    • If a participant enters the Meeting ID and clicks Share, the sharing screen opens, where they choose a window or application. When they click Share Screen, The Zoom Rooms TV displays the shared Windows Desktop or application that is being shared.

  • Participants not using the Zoom Desktop Client share their screen using a browser. The participant navigates to the share.zoom.us website, where they enter the Meeting ID (a 9, 10, or 11 digit number), then click the Share button.
    screen6_ShareScreenFromBrowser.PNG
    The selection window for screen sharing opens, where the participant chooses a window or application, then clicks Share Screen.
    screen7_ShareScreenChooseApp.PNG
    The Zoom Rooms TV displays the shared Desktop or application that is being shared.
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