Direct Share with Zoom Rooms Follow


Participants in Zoom Rooms can use one-click direct screen sharing from a Zoom Desktop Client on a Mac or Windows PC. Ultrasonic sound proximity detection enables the Zoom Room controller to generate an ultrasonic signal that can be detected by the Zoom Desktop Client.

  • If the Zoom client detects the signal in a Zoom Room, it automatically connects to the Zoom Room when the attendee clicks Share Screen.
  • If proximity detection is not available, participants can activate direct screen share by entering a Sharing Key, which consists of a string of letters.

If you do not want to use Direct Share, you can use a different method to share content from your laptop or mobile device to a Zoom Room:

This article covers:


  • Zoom Rooms for Mac or PC version 4.0 or higher
  • Zoom Rooms iPad Controller version 4.0 or higher
  • Zoom Rooms for Android Controller version 1.0.22557.0316 or higher and a supported device*
  • Zoom Desktop Client for Windows or Mac, version 4.0 or higher
    Note: If you have an HP computer with Bang and Olufsen audio drivers, they can prevent proximity sharing from working. 
  • Zoom Desktop Client for Linux, version 2.7.162522.0121 or higher
    Note: If using Wayland, users will be prompted to enter the Meeting ID to share content.
  • An account with Zoom Rooms configured
  • Zoom Rooms computer, controller, and computer for sharing must be on the same network

    *Direct Share for Android Controller is supported on the following devices: Samsung Galaxy Tab A 10.1" SM-T580, Samsung Galaxy Tab A 8.0" SM-T350, Google AOpen Chromebase Mini, Mercury Crestron, Polycom Trio 8800, Polycom Trio 8500, and Crestron TSW-1060.

Enabling Direct Screen Share for Zoom Rooms

To configure all Zoom Rooms in your account to use Automatic direct sharing using ultrasonic proximity signal:

  1. Sign in to the Zoom web portal.
  2. Click Room Management > Zoom Rooms
  3. Click Account Settings.
  4. Click the Meeting tab.
  5. Navigate to the Automatic direct sharing using ultrasonic proximity signal option on the Meeting tab and verify that the setting is enabled.
  6. If the setting is disabled, click the Status toggle to enable it. If a verification dialog displays, choose Turn On to verify the change.

Participants using a laptop in which the Zoom Rooms App detects the proximity signal can share their desktop with the Zoom Rooms meeting by opening the Zoom App and clicking the Share screen icon.

To configure a set of Zoom Rooms in your account to use Automatic direct sharing using ultrasonic proximity signal:

  1. Sign in to the Zoom web portal.
  2. Click Room ManagementZoom Rooms.
  3. Click the level in the hierarchy that you want to enable for automatically starting and stopping meetings. For example, to enable all rooms in a specific building, click the name of the building.
  4. Go to Meeting Settings and enable the option Automatic direct sharing using ultrasonic proximity signal.
  5. Click Save Changes.

Direct Screen Sharing Without Proximity Detection

To enable participants to share their screen from a Windows or Mac laptop when proximity detection is not available for them:

  1. After the meeting begins, click the Share Content button on the iPad controller in the Zoom Room.

    The iPad controller displays a dialog where you can choose whether to enable sharing for Laptop or iPhone/iPad/Mac.
  1. Click Share Laptop.

Both the iPad controller and the TV in the Zoom Room display the Share Laptop Screen panel with instructions to laptop users for sharing their screen. Participants can share using either the Zoom Desktop Client or a browser.

  • Participants using the Zoom desktop client click Share screen.

    A dialog displays on their laptop, where they enter the Sharing Key or Meeting ID.
    • If a participant enters the Sharing Key and clicks Share, their desktop displays on the Zoom Rooms TV.
    • If a participant enters the Meeting ID and clicks Share, the sharing screen opens, where they choose a window or application. When they click Share Screen, The Zoom Rooms TV displays the shared Windows Desktop or application that is being shared.
  • Participants not using the Zoom Desktop Client share their screen using a browser. The participant navigates to the website, where they enter the Meeting ID (a 9, 10, or 11 digit number), then click the Share button.

    The selection window for screen sharing opens, where the participant chooses a window or application, then clicks Share Screen.

    The Zoom Rooms TV displays the shared Desktop or application that is being shared.


Here are some common issues when direct sharing within a Zoom Room:

  • Confirm that the devices, particularly the controller, meets the prerequisites and is running the latest version of Zoom Rooms
  • Confirm that the necessary ports are open on your firewall - Learn more
  • Mac laptops from 2018 or newer utilize a T2 security chip that disable the microphone when the lid is closed. Direct share will not work on these devices when closed. 
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