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Scheduling recurring meetings Follow

Zoom allows you to schedule meetings with multiple occurrences, so that each occurrence uses the same meeting ID and settings. You can schedule these meetings in daily, weekly, and monthly increments. You can also set a recurring meeting to be used at any time. Meeting IDs for recurring meetings expire 365 days after the meeting was last started.

For more info on scheduling meetings in general and all of the meeting settings, see our documentation on scheduling meetings.

Notes:

  • For a better experience, see the Zoom add-on for Google Calendar (web or mobile) or Outlook (desktop or web) if you use one of these calendar services to schedule meetings.
  • Recurring meetings with a fixed recurrence patterns (daily, weekly, monthly) cannot be scheduled with your Personal Meeting ID (PMI) since your PMI is reserved so that you can start or schedule a meeting at anytime, similar to a no-fixed-time recurring meeting. 
  • When scheduling a recurring meeting on the Zoom desktop client, mobile app, in Google Calendar, or in Outlook, the resulting Zoom meeting will always be created as a no-fixed-time recurring meeting. The resulting calendar event can then be scheduled with whichever recurrence pattern you choose, but that recurrence pattern will not be reflected on the Zoom side. 
  • For individual meeting occurrences to show up in the Zoom desktop client or mobile app, you must schedule the recurring meetings in the Zoom web portal. Otherwise, the meetings will show up as No Fixed Time in Zoom and the individual occurrences will only be shown on your calendar.
  • Meetings can have up to 50 recurring sessions, so if you need more than 50 recurrences, use the No Fixed Time option.

The following instructions provide steps on scheduling recurring meetings in the Zoom desktop client and then adding them to either your Google Calendar or the Outlook desktop.

If you prefer to schedule a recurring meeting in your Google Calendar or Outlook desktop first, the recurring meeting will automatically appear in your Zoom desktop client. Learn more about scheduling meetings in Google Calendar or the Outlook desktop app.

Scheduling a recurring meeting

  1. Sign in to the Zoom desktop client.
  2. Follow the steps to schedule a meeting.
  3. Make sure the Recurring meeting option is selected.
  4. In the Calendar, choose which calendar you want to save the meeting to.
  5. Click Save to open the calendar you have selected and set up your recurring meeting.
  6. Follow one of the sections below depending on your calendar selection.

Setting the recurrence in Google Calendar

If you chose Google Calendar when creating a recurring meeting in the Zoom desktop client, a browser window will open prompting you to sign in to Google to add the recurrence to your calendar.

  1. When prompted, sign in to Google. If you've already signed in, select your Google account.
  2. Click Allow to let Zoom access your Google account.
    Google Calendar will create a calendar event with the Zoom meeting details.
  3. In the drop-down menu below the date and time options, select the recurrence you want for your meetings.
  4. Finalize your meeting options and click Save.

Setting the recurrence in Outlook desktop

If you chose Outlook when creating a recurring meeting in the Zoom desktop client, the Outlook desktop app will open.

Note: You must have the Outlook desktop app installed on your computer for this to work. To set up a recurring Zoom meeting on the Outlook web app, check out the Zoom Scheduler add-in.

  1. In the top toolbar of the Outlook desktop app, click Recurrence.
  2. Change the recurrence settings, then click OK.
  3. Finalize your meeting options and click Send.

Viewing recurring meetings

You can view a list of your recurring meetings in the Zoom desktop client.

  1. Sign in to the Zoom desktop client.
  2. Click the Meetings tab.
  3. In the left panel, scroll down to the Recurring meeting section to locate your recurring meetings.
  4. Click on a meeting to view more details and meeting options.

Scheduling a recurring meeting

  1. Sign in to the Zoom desktop client.
  2. Follow the steps to schedule a meeting.
  3. Make sure the Recurring meeting option is checked.
  4. Click Schedule to open the calendar you have selected and set up your recurring meeting.
  5. Follow one of the sections below depending on your calendar selection.

Setting the recurrence in Google Calendar

If you chose Google Calendar when creating a recurring meeting in the Zoom desktop client, a browser window will open prompting you to sign in to Google to add the recurrence to your calendar.

  1. When prompted, sign in to Google. If you've already signed in, select your Google account.
  2. Click Allow to let Zoom access your Google account.
    Google Calendar will create a calendar event with the Zoom meeting details.
  3. In the dropdown menu below the date and time options, select the recurrence you want for your meetings.
  4. Finalize your meeting options and click Save.

Setting the recurrence in Outlook desktop

If you chose Outlook when creating a recurring meeting in the Zoom desktop client, the Outlook desktop app will open.

Note: You must have the Outlook desktop app installed on your computer for this to work. To set up a recurring Zoom meeting on the Outlook web app, check out the Zoom Scheduler add-in.

  1. In the top toolbar of the Outlook desktop app, click Recurrence.
  2. Change the recurrence settings, then click OK.
  3. Finalize your meeting options and click Send.

Scheduling a recurring meeting

  1. Sign in to the Zoom web portal.
  2. In the navigation menu, click Meetings.
  3. Click Schedule a Meeting.
  4. Below the Time Zone option, select the check box next to Recurring meeting.
  5. Edit the recurrence. This includes the number of times the meeting occurs and how often it occurs.
    Note: Recurring meetings can have a maximum of 50 occurrences. If you need more than 50 occurrences, use the No Fixed Time option in the Recurrence drop-down menu.
  6. If registration is required and the meeting is recurring, specify one of the following options:
    • Attendees register once and can attend any of the occurrences: Registrants can attend all of the occurrences. All dates and times of the webinar will be listed and the registrant will be registered for all occurrences. The corresponding registration report will contain all registrants together, regardless of which session they attend, while each session's attendee report will contain the attendees for that specific session. 
    • Attendees need to register for each occurrence to attend: Registrants need to register separately for each occurrence to attend. They can only choose one date and time on the registrant page. The registration and attendee reports for each scheduled session will contain the registrants/attendees for just that session. 
    • Attendees register once and can choose one or more occurrences to attend: Registrants register once and can choose one or more occurrences to attend. They will need to select which dates and times they would like to attend and they will only be registered for those occurrences. They can choose multiple options. The registration and attendee reports for each scheduled session will contain the registrants/attendees for just that session. 
  7. Click Save.
  8. Finish selecting the meeting options and click Schedule.

Adding and editing occurrences

Follow these steps to add or edit single occurrences part of your recurring meeting.

  1. Sign in to the Zoom web portal.
  2. In the navigation menu, click Meetings.
  3. Click the topic of your recurring meeting.
  4. Click Show all occurrences next to the meeting's time.
    A list of all the meeting times will appear. You can delete or edit each meeting. You can also add another session in this section. Meeting invitations can be exported to a variety of calendars.
    Note: If you previously added the meeting to your calendar service, such as Google Calendar or Outlook, you need to edit the recurrence of the meeting through your calendar service.

Editing all occurrences

  1. Sign in to the Zoom web portal.
  2. In the navigation menu, click Meetings.
  3. Hover over the name of the recurring meeting you want to edit, then click Edit.
  4. When asked if you want to edit all recurring meetings, click Edit All Occurrences.
  5. Edit the recurrence as needed.
    Note: If you previously added the meeting to your calendar service, such as Google Calendar or Outlook, you still need to edit the recurrence of the meeting through your calendar service.
  6. Click Save.

Scheduling a recurring meeting

  1. Sign in to the Zoom mobile app.
  2. Follow the steps to schedule a meeting.
  3. Tap the Repeat option and select a recurrence.
  4. Turn on Add to calendar and click Schedule.
    Zoom will redirect you to your default calendar app and create a new meeting event.
  5. Follow one of the sections below depending on your calendar selection.

Setting the recurrence in Google Calendar

  1. Below the date and time options, tap More options.
  2. Tap Does not repeat and select a recurrence option.
  3. Finalize your meeting options. Visit our article about scheduling meetings to learn more.
  4. Tap Save.

Setting the recurrence in Outlook

  1. Tap Repeat, select a recurrence option, then tap the check mark.
  2. Finalize your meeting options. Visit our article about scheduling meetings to learn more.
  3. Click Save.

Viewing recurring meetings

You can view a list of your recurring meetings in the Zoom mobile app.

  1. Sign in to the Zoom mobile app.
  2. Tap the Meetings tab.
  3. Scroll down to the Recurring meeting section to locate your recurring meetings.
  4. Tap on a meeting to view more details and meeting options.