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Meeting registration and polling reports Follow

Zoom reports are useful to collect information about attendance, registration, and poll responses. If your Zoom meeting has registration or polling enabled, you can generate a registration or polling report for further analysis. Additionally, if your meeting has survey enabled, you can also generate survey reports.

The registration report contains by default the following information of registered participants:

  • First and last name 
  • Email address 
  • Date and time of registration
  • Approval status

Notes

  • The registration report may contain more details based on your registration settingsThe polling report contains the following information of participants that answered a poll question:
    • Username and email address
    • Participants' first and last name
    • Date and time they submitted their answer
    • The poll question and the participant's answer
  • Meetings must be hosted by a paid account to create reports. Upgrading your account will not generate reports for meetings hosted before the upgrade. 
  • Meeting IDs are automatically deleted 30 days after the scheduled date or the date last used, and are removed from the Previous Meetings page in the web portal. This is the same effect as manually deleting the meeting. Registration reports are also deleted with the ID, although Polling reports will be available for up to 12 months. 
  • Similarly, if you delete a meeting from your Meetings list in the web portal, you cannot generate reports for that meeting. Any reports you generated before deleting the meeting are still available. 
  • You should generate meeting reports 30 minutes after your meeting has ended. If you generated a report before starting the meeting, you should re-generate the report to obtain the data collected during the meeting. Only polling reports can be generated during the live session, after the poll has ended. 
  • To generate and download a poll report during the live session, the host must be on desktop client version 5.4.7 or higher.
  • If a poll is relaunched in a meeting, the poll report will only display the last poll occurrence. If you know you will need to launch the same poll twice and want both sets of data, consider creating a 2nd poll with the same questions as the original to avoid relaunching. 

This article covers:

Prerequisites for generating meeting registration and polling reports

  • Host of the meeting
  • Role with Usage Reports permission enabled
  • Account owner or admin privileges to access Usage Reports for all users
  • Pro, API Partner, Business or Education plan
  • Live poll report generation: 
    • Zoom desktop client
      • Windows: 5.4.7 or higher
      • macOS: 5.4.7 or higher
      • Linux: 5.4.7 or higher

How to generate reports after the meeting

Notes:

To generate and view a report, ensure that the following requirements are met:

To generate a report after a meeting:

  1. Sign in to the Zoom web portal as an admin with the privilege to edit account settings.
  2. In the navigation menu, click Account Management then Reports.
  3. Click the Usage Reports tab.
  4. Click Meeting.
    A list of upcoming and previous meetings will be generated. You can search by time range or by Meeting ID.
  5. Next to Report Type, select the report type that you want to generate:
  6. In the drop-down menu below Report Type, select one of these options:
    • Search by time range: Select a time range, then click Search.
    • Search by meeting ID: Enter the meeting ID and click Search.
  7. In the last column of the meeting you want a report of, click Generate.
    You can also use the check boxes to select multiple meetings, then click Generate at the top.
  8. Select the registration type that you want the report to generate:
    • All Registrants: Include both approved and denied registrants from your meeting.
    • Approved Registrants: Include only the approved registrants from your meeting.
    • Denied Registrants: Include only the denied registrants from your meeting.
  9. Click Continue.
    Zoom will redirect you to the Report Queues tab where you can Download the report as a CSV file.

How to generate a poll report during the meeting

  1. Start the scheduled Zoom meeting that has polling enabled.
  2. As the meeting host, launch the poll.
  3. Collect poll responses, then end the poll. 
    The basic breakdown of poll results will be displayed. To see exactly who voted for each option, you will need to download the full report. 
  4. Click Download in the bottom-left corner of the poll results window. 
    Zoom will open your default web browser and begin the download.
    Note: You may have to sign in to your Zoom account first.