On-demand Webinars Follow

Overview

On-demand webinars allow you to schedule a webinar with registration and record the webinar automatically in the cloud. After the webinar, registration will stay open and anyone who registers will receive a link to the cloud recording. Host will receive registration information for both live attendees and others who register to watch it later.

This article covers:

Prerequisites

  • Webinar license
  • Automatic Recording Enabled
  • One-time Webinar Scheduled with Registration On 

Instructions

Scheduling an On-demand Webinar 

  1. Login to your Zoom portal and navigate to My Webinars.
  2. Schedule a new webinar or edit an existing webinar.
    1. Click on the topic of the webinar in your webinars list.
    2. Click Edit this Webinar.
    • To schedule a new webinar, click Schedule a Webinar.
    • To edit an existing webinar:
  3. Confirm that the checkbox for Registration Required is checked.
    Screen_Shot_2018-03-17_at_2.38.43_PM.png
  4. Under Webinar Options, check Make the webinar on-demand. This will also automatically check Record the webinar automatically in the cloud.
    Note: if you uncheck the option to record automatically, the on-demand option will also be unchecked.
    Screen_Shot_2018-03-17_at_1.48.50_PM.png
  5. Click Schedule for a new webinar or Save for an existing webinar.
  6. The webinar description and webinar list will show a video icon indicating that the webinar is on demand.
    Screen_Shot_2018-03-17_at_2.00.06_PM.png

 

Hosting an On-demand Webinar

When you a host a webinar that is scheduled as on-demand, cloud recording will start automatically when you start the webinar. You do not need to take any other steps as the host. 

Registering & Joining an On-demand Webinar

For a user registering for the webinar before it is started, they will receive a link to join the webinar at the scheduled time. For users who register while the webinar is in progress, they will receive a link to join the webinar in progress. For users who try to register after the scheduled webinar date and time and duration is, they will have the option to register to view the recording. 

Screen_Shot_2018-03-30_at_8.05.20_PM.png

Viewing Reports for an On-demand Webinar

You can view the registrants and attendee reports for your webinar in Webinar Reporting. Learn more about webinar reporting. To view who has registered to watch the webinar recording, access My Recordings

  1. Login to your Zoom web portal and navigate to My Recordings.
  2. Click on the topic for the webinar.
    Screen_Shot_2018-03-30_at_7.56.26_PM.png
  3. Click View Registrants.
    viewregistrants.png
  4. The registrant information will be shown in three tabs: Pending Approval, Approved, and Denied.
    Screen_Shot_2018-03-30_at_8.15.47_PM.png
    • Pending Approval: Check the box next to any users you want to approve. Click Approve. Check the box next to any users you want to deny. Click Deny.
    • Approved: This lists any users who have access to view the recording.

 

Editing Registration Settings

  1. Login to your Zoom web portal and navigate to My Recordings.
  2. Click on the topic for the webinar.Screen_Shot_2018-03-30_at_7.56.26_PM.png
  3. Click Registration Settings.
    registrationsettings.png
  4. This will open the on-demand settings.
    Screen_Shot_2018-03-30_at_8.21.22_PM.png
    • Approval: Select if you want registrants to be automatically able to view the recording after registering, or if you would like to manually approve registrants to view the recording.
    • Notification: Check if you would like to receive an email when someone registers to view the recording.
    • Other options: Check if you would like to show social share buttons on the recording registration page. This will include social share buttons for Facebook, Twitter, and LinkedIn.
    • Questions: Click on the questions tab to adjust which fields are shown and required when someone registers to view the recording.
    • Custom Questions: Add custom questions for viewers to complete when registering to view the recording.
  5. Click Save All when done.

 

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