The Zoom Rooms Check In feature helps maximize your room utilization. When this option is turned on, users must start the scheduled Zoom meeting or check in to keep a room reservation. If a user does not check in within a configurable number of minutes after the scheduled start time, the room is released from the scheduled meeting and will be made available for others to use. Zoom Rooms activity such as starting a scheduled meeting, starting an instant meeting, making a phone call, and starting a screen share count as checking in and does not require a separate check in.
This article covers:
- Zoom Rooms for Conference Room for PC 4.1.27694.0702 or later
- Zoom Rooms for Conference Room for Mac 4.1.27694.0702 or later
- Zoom Rooms Controller for iOS 4.3.27601.0628 or later
- Zoom Rooms Controller for Android 4.3.27613.0629 or later
- Zoom Rooms Controller for Windows 4.3.7629.0629 or later
Enabling Room Check In
Follow these steps to enable the Room Check In feature for all Zoom Rooms in your account. After enabling room check-in, you can also automatically remove recurring meetings from the Zoom Room after a specified number of missed check ins.
- Sign in to the Zoom web portal.
- Click Room Management > Zoom Rooms.
- Click Account Settings.
- Under Account Setup, toggle the Room Check In feature to on.
- (Optional) Change these settings:
- Adjust the amount of time prior to a meeting when users can check in and adjust the amount of time after the meeting start time before a meeting is released. You can select a number from the drop down or manually type in a number.
- Check Remove zombie recurring meeting series to automatically remove recurring meetings from the Zoom Room after the specified number of missed check-ins.
Note: You can also enable this for a location, floor, or individual room. Read more about changing settings based on location.
Using Room Check In
To check in to the Zoom Room simply start a scheduled meeting, start an instant meeting, call out from the room, or start a screen share. If you will not be utilizing the Zoom Room controller, tap Check In on the controller to confirm that you’re in the room.
If the scheduled meeting is a Zoom meeting, the controller will list Start instead of Check In, although if the room has a Scheduling Display, that will list Check In for the Zoom meeting.
If you do not start or check in to the meeting within the configured time, the meeting will be cancelled and removed from the schedule.