Upcoming Meeting Reminders Follow

Overview

The upcoming reminders remind you of upcoming meetings and allow you to join with one click. If you are using the calendar integration, Zoom will remind you of meetings that you are hosting and meetings that you've been invited to. You can adjust the reminders to remind you 5, 10, or 15 minutes before your meeting.

This article covers:

Prerequisites

  • Zoom Desktop Client for Windows version 4.1.24407.0507 or later 
  • Zoom Desktop Client for Mac version 4.1.24423.0507 or later 

Instructions

Enabling Upcoming Meeting Reminders 

To enable Upcoming Meeting Reminders for all members of your organization:

  1. Sign into the Zoom web portal as an account owner or admin and click Account Settings.
  2. Navigate to the Meeting tab and toggle Upcoming Meeting Reminder to on (blue).
    upcomingmeeting-acctgroup.gif
  3. (Optional) If you want to make this setting mandatory for all users in your account, click the lock icon, and then click Lock to confirm the setting.
    Screen_Shot_2018-07-30_at_12.52.52_PM.png

To enable Upcoming Meeting Reminders for all members of a specific group:

  1. Sign into the Zoom web portal as an account owner or admin and click Group Management.
  2. Click the name of the group, then click the Settings tab.
  3. Navigate to the Meeting tab and toggle Upcoming Meeting Reminder to on (blue).
    upcomingmeeting-acctgroup.gif
    Note: If the option is grayed out,  it has been locked at the Account level, and needs to be changed at that level.
    Screen_Shot_2018-07-30_at_12.54.46_PM.png
  1. (Optional) If you want to make this setting mandatory for all users in this group, click the lock icon, and then click Lock to confirm the setting.
    Screen_Shot_2018-07-30_at_12.52.52_PM.png

To enable Upcoming Meeting Reminders for your own use:

  1. Sign into the Zoom web portal and navigate to Meeting Settings.
  2. Navigate to the Meeting tab and toggle Upcoming Meeting Reminder to on (blue).
    upcomingmeeting-user.gif
    Note: If the option is grayed out, it has been locked at either the Group or Account level, and you will need to contact your Zoom administrator.
    Screen_Shot_2018-07-30_at_12.54.46_PM.png

Using Upcoming Meeting Reminders

Turning On Upcoming Meeting Reminders

If you enabled Upcoming Meeting reminders in the Zoom web portal, they should be automatically turned on in the Zoom client after you sign out of the client and sign in again. However, if you are not receiving reminders or you would like to adjust when you receive reminders, follow the steps below.

  1. In the Zoom Desktop client, click Settings.
    windows-settings.png
  2. Click the General tab.
  3. Check the option Remind me X minutes before my upcoming meetings
    windows-settings.png
  4. (Optional) If you would like to be reminded of your upcoming meetings earlier, select a different number from the drop down menu.
    windows-remindertime.png

Using Upcoming Meeting Reminders

A reminder will remind you of the meeting at the time you selected. You can click to start/join the meeting or click X to close the reminder.
windows-reminder.png 

Turning On Upcoming Meeting Reminders

If you enabled Upcoming Meeting reminders in the Zoom web portal, they should be automatically turned on in the Zoom client after you sign out of the client and sign in again. However, if you are not receiving reminders or you would like to adjust when you receive reminders, follow the steps below.

  1. In the Zoom Desktop client, click Settings.
    mac-settings.png
  2. Click the General tab.
    Screen_Shot_2018-07-30_at_2.49.04_PM.png
  3. Check the option Remind me X minutes before my upcoming meetingsScreen_Shot_2018-07-30_at_2.52.04_PM.png
  4. (Optional) If you would like to be reminded of your upcoming meetings earlier, select a different number from the drop down menu.
    mac-adusttime.gif

Using Upcoming Meeting Reminders

A reminder will remind you of the meeting at the time you selected. If you hover over the reminder, it will give you the option to start/join the meeting or close the reminder. 
mac-upcomingmeetingnotification.gif

Was this article helpful?
Have more questions? Submit a request