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Starting or joining a meeting from a Zoom Room Follow

There are several ways to join or start a meeting from a Zoom Room. If your Zoom Room is integrated with a calendar service, you start from the scheduled meeting list. You can also join by calling out or entering a meeting ID.

For a printable version of this information, see the Zoom Room user guide.

This article covers:

Prerequisites for starting or joining a meeting from a Zoom Room

  • Zoom Rooms version 5.0.5 and higher
  • Zoom Rooms controller version 5.0.5 and higher

How to start a scheduled meeting as the host

  1. Tap Meeting List on the Zoom Room controller.
  2. Tap the topic of your scheduled meeting.
    Note: To display meetings from a calendar service, you must integrate the Zoom Room with Google CalendarOffice 365Exchange 2016/13Exchange 2010 or Exchange 2007.
  3. Tap Start.

How to start an instant meeting

  1. Tap Meet Now in the left panel.
  2. Select a Zoom Room to invite, or use the search bar to find a user.
  3. Tap Meet Now to start an instant meeting.


  • The room list on the controller automatically displays up to 2,000 rooms in the same account. Rooms not displayed on the list are still searchable using the search bar at the top the room list.
  • Users are not displayed in the contacts list but are searchable using the search bar at the top of the room list.

How to join a meeting using the meeting ID

  1. Tap Join in the left panel.
  2. Enter the meeting ID using the number pad.
  3. Tap Join.

Note: If multiple Zoom Rooms join a meeting, the first one to join becomes the meeting host. If you're supposed to be the host, you can claim host by using the host key.

How to join a meeting using meeting history

  1. Tap Join in the left panel.
  2. Tap the downward arrow to display recently-joined meetings.
  3. Tap the meeting topic to join.

Note: The meeting history list only displays meetings that were joined by entering the meeting ID.

Other methods to start or join a meeting