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Enabling the recording disclaimer Follow

Overview

Attendees can be prompted to provide their consent to be recorded in a meeting or a webinar. If the recording disclaimer is enabled, attendees will receive a notification when a recording starts or if they join a session that is already being recorded. The attendee can either consent to stay in the session or leave.

After the session a report listing the attendees who provided consent can be generated.

This article covers:

Prerequisites

  • Zoom Desktop Client
    • Windows: 4.4.52570.0415 or higher
    • macOS: 4.4.52551.0414 or higher
    • Linux: 2.8.182678.0412 or higher
  • Zoom Mobile App
    • Android: 4.4.52504.0411 or higher
    • iOS: 4.4.52481.0411 or higher

Enabling the recording disclaimer

Note: Enabling the recording disclaimer applies to local and cloud recordings

Account

To enable the recording disclaimer for all users in the account:
  1. Sign in to the Zoom web portal as an admin with the privilege to edit account settings.
  2. In the navigation panel, click Account Management then Account Settings.
  3. Click the Recording tab.
  4. Verify that Recording Disclaimer is enabled.
  5. If the setting is disabled, click the toggle to enable it. If a verification dialog displays, click Turn On to verify the change.
  6. (Optional) If you want to make this setting mandatory for all users in your account, click the lock icon, and then click Lock to confirm the setting.

Group

To enable the recording disclaimer for a group of users:
  1. Sign in to the Zoom web portal as an admin with the privilege to edit groups.
  2. In the navigation panel, click User Management then Group Management.
  3. Click the applicable group name from the list, then click the Settings tab.
  4. Click the Recording tab.
  5. Verify that Recording Disclaimer is enabled.
  6. If the setting is disabled, click the toggle to enable it. If a verification dialog displays, click Turn On to verify the change.
    Note: If the option is grayed out, it has been locked at the account level and needs to be changed at that level.
  7. (Optional) If you want to make this setting mandatory for all users in the group, click the lock icon, and then click Lock to confirm the setting.

User

To enable the recording disclaimer for your own use:
  1. Sign in to the Zoom web portal.
  2. In the navigation panel, click Settings.
  3. Click the Recording tab.
  4. Verify that Recording Disclaimer is enabled.
  5. If the setting is disabled, click the toggle to enable it. If a verification dialog displays, click Turn On to verify the change.
    Note: If the option is grayed out, it has been locked at either the group or account level. You need to contact your Zoom admin.

 

Providing consent as an attendee

  1. The following message will appear when joining a session that is being recorded or if a recording is started during a session.
  2. Click Continue to consent to be recorded. Click Leave Meeting to opt out and exit the session.
  1. The following message will appear when joining a session that is being recorded or if a recording is started during a session.
  2. Tap Continue to consent to be recorded. Tap Leave Meeting to opt out and exit the session.
  1. The following message will appear on your controller when joining a session that is being recorded or if a recording is started during a session.
  2. Tap Continue to consent to be recorded. Tap Leave Meeting to opt out and exit the session.
  1. The following message will appear when joining a session that is being recorded.
  2. If a recording is started during a session, this message will appear instead.
  3. In either scenario, tap Continue to consent to be recorded. Tap No, Leave Meeting to opt out and exit the session.
  1. The following message will appear when joining a session that is being recorded (whether the recording has been started after or before joining).
  2. In either scenario, tap to consent to be recorded. Tap * to opt out and exit the session.

Reporting on attendee consent

  1. Sign in to the Zoom web portal.
  2. Click Reports.
  3. Click the Usage or Active Host report. This will vary based on your account access.
  4. Once you input criteria to generate a meeting list, click the number in the participants column to generate a detailed report.You will see a section for recording consent in the window that is displayed.