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Using file sharing integrations (Box, Google Drive, Microsoft OneDrive and SharePoint) Follow

Overview

The file sharing integrations allows you to share your Box, Google Drive, OneDrive, and SharePoint files in Zoom. After connecting your Zoom account, you can easily share files in chat and during a meeting. 

Note: You can also use the Dropbox integration to share files. The Dropbox integration has different features than the other file sharing integrations.

This article covers:

Prerequisites

Note:

  • Using these integrations will require you to change file permissions in the third-party service.
  • As an alternative to these integrations, you can download a file to your computer then send the local file. To share a file in a meeting, you can open the file and share your screen. These alternatives don't require you to change file permission in the third-party service.

Enabling file sharing integrations (admin)

  1. Sign in to the Zoom web portal.
  2. In the navigation menu, Click Advanced then Integration.
  3. Make sure the these toggles are enabled:
    • Box
    • Google Drive
    • Microsoft OneDrive
    • Microsoft SharePoint

Sharing a file in a chat or in-meeting chat

You can share a file in chat or in-meeting chat. Shared files are not directly uploaded to Zoom chat. Instead, this will create a shareable link for the file and post it in chat. Contacts in the chat can click the file to open a browser and view the file using the third-party file sharing service.

  1. Sign in to Zoom desktop client or mobile.
  2. Access chat or in-meeting chat:
  3. Access the option to share a file:
    • Desktop client: Click File then click the file sharing service.
    • Mobile app: Tap the plus icon (+), then tap File.
  4. Click or tap Connect.
  5. Follow the on-screen instructions to authorize Zoom to access your account.
    You will see a web page with your files.
  6. Select the file you want to share.
    Note: If you're sharing a SharePoint file, you need to select the SharePoint site before viewing the file directory.
  7. In the bottom panel. select one of these sharing options:
    • Anyone in your organization: Only members in your organization can click the link to view or download the file.
      Note:
      • If you're sharing a Google Drive file, enter your organization's domain.
      • If you're sharing a OneDrive and SharePoint file, this option is only available for work or school accounts.
    • Anyone with the link: Anyone with the link can view or download the file.
  8. Click or tap Choose
    The file's permissions will change so that others can access it.
  9. When prompted by your browser, click or tap the option to open Zoom.
    Zoom will post a link to the shared file. Contacts in the chat can click the link to open a browser and view the file in the third-party file sharing service.

Note: By sharing the file, you are changing the file permissions in the third-party file sharing service. If you no longer want to share a file and need to revert permissions, sign in to your third-party file sharing account.

Presenting a file while in a meeting

You can also present files while in a Zoom meeting. Zoom will open the file and start a screen share.

  1. Sign in to Zoom desktop client or mobile.
  2. Click or tap Share in the meeting controls.
  3. Follow one of these options:
    • Desktop client: Click the Files tab, select the file sharing service, then click Share.
    • Mobile app: Select a file sharing service.
      Note: Currently, sharing from a SharePoint site isn't supported on the mobile app.
  4. Click Connect.
    Follow the on-screen instructions to authorize Zoom to access your account.
    You will see a web page with your files.
  5. Select the file you want to share.
    Note: If you're sharing a SharePoint file, you need to select the SharePoint site before viewing the file directory.
  6. In the bottom panel. select one of these sharing options:
    • Anyone in your organization: Only members in your organization can click the link to view or download the file.
      Note:
      • If you're sharing a Google Drive file, enter your organization's domain.
      • If you're sharing a OneDrive and SharePoint file, this option is only available for work or school accounts.
    • Anyone with the link: Anyone with the link can view or download the file.
  7. Click or tap Share screen.
    The file's permissions will change so that others can access it.
  8. When prompted by your browser, click or tap the option to open Zoom.
    Zoom will open the file in your browser and start sharing your screen.
  9. Click or tap Resume Share if your screen share is paused.

Note: By sharing the file, you are changing the file permissions in the third-party file sharing service. If you no longer want to share a file and need to revert permissions, sign in to your third-party file sharing account.