Sync Zoom presence to Outlook

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While the Zoom application allows you to sync your Outlook calendar and contacts with Zoom, you can also allow Zoom to set your Outlook status based on your current Zoom status. Once enabled, any changes to your Zoom status will be reflected in Outlook, as well as your Zoom profile picture. 

Note: Outlook can only be synced to one app at a time, so if Skype for Business or Microsoft Teams is synced to Outlook for presence and contact card, that will have to be disabled first before enabling it in Zoom.

This article covers:

Prerequisites for syncing Zoom presence to Outlook

  • Zoom desktop client for Windows, version 5.2.0 (42619.0804) or higher
  • Outlook application installed locally on the device

How to enable presence mapping

  1. Sign in to the Zoom Desktop Client.
  2. Click your profile picture then click  Settings.
  3. Click the  General tab.
  4. Click the checkbox next to Integrate Zoom with Outlook.

How status mapping works

The following table lists the Zoom status options and the equivalent Outlook status that will be synced with your Zoom status.

Zoom Status Zoom Icon Outlook Status

Outlook Icon

Available Available 
In a Zoom Meeting    Busy
In a calendar event
On a call  
Do not Disturb Do not Disturb   
Away    Away  

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