Settings for calendar and contacts integration

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Admins can allow users to set up calendar and contacts integration and configure the default service. You can also force all users to use the configuration you set.

This article covers:

How to set up calendar and contacts integration

  1. Sign in to the Zoom web portal.
  2. In the navigation panel, click Account Management then Account Settings.
  3. In the Meeting tab, scroll down to the Calendar and Contacts section.
  4. Change the following settings:
  • Calendar and Contact Integration: Allow users to set up calendar and contacts integration. This is enabled by default. 
    Notes:
    • If you want to force users to use the default service and prevent them from changing the associated configuration below, click the lock  icon, and then click Lock to confirm the setting. Calendar and contact services will be disconnected from users that currently have different permissions. These users will see a prompt to set up their calendar/contacts integration.
    • This prompt will only display for client version 5.2.2 or above. Older clients will not prompt users.
  • Choose default calendar and contact services for users: Select default selected calendar and contacts service for users. When users set up calendar and contacts integration, the default service will be selected.
    You can configure the following services:
    • Office 365 (authorize with Microsoft Graph API): Make sure Authorize with EWS URL is not selected (this is the default setting). Specify the permissions for calendar and contacts.
      Note: This setting doesn't support hybrid Office 365 environments. 
    • Office 365 (authorize with Microsoft EWS API): Select Authorize with EWS URL and enter the EWS URL. This will grant Zoom full mailbox access. You will not be able to control permissions.
    • Exchange: Calendar integration with Exchange can be set up one of two ways:
    • Google: Specify the permissions for calendar and contacts.

Calendar and contacts permissions

Note: Zoom uses the following permissions for Office 365. Visit the Microsoft support site for more information.

  • If admin selects Calendar/Read: Calendars.Read
  • If admin selects Calendar/Write: Calendars.ReadWrite
  • If admin selects Contact/Read: Contact.Read
  • If admin selects Contact/Write: Contact.ReadWrite

How to change advanced settings

You can change these options in the settings for calendar and contacts integration

  1. Sign in to the Zoom web portal.
  2. In the navigation menu, click Account Management then Account Settings.
  3. Click the Meeting tab.
  4. Under Calendar and Contacts, change the following settings:
  • Ask users to integrate Office 365 calendar when they sign in: Prompt users to integrate with Office 365 when they sign in. This setting works with or without SSO. If your account has SSO, see the SSO-based calendar and contacts integration setup for Office 365.
    • Ask users the first time they sign in: Zoom will only redirect users to Office 365 when users sign in for the first. If the users don't set up the integration during this time, users can set up calendar and contacts integration manually.
    • Ask users every time they sign in until they integrate the calendars: Zoom will redirect users to Office 365 every time users sign in and don't have calendar and contacts integration set up.
  • Only users in specific domains can integrate calendar and contacts services: Only allow users in the specified domains to integrate calendar and contacts services.
    Note:
    • There will be no impact on existing users who belong to an allowed domain.
    • Existing users who already set up calendar and contacts integration and don't belong to an allowed domain will see a prompt to configure the integration.
    • New users will only be allowed to set up calendar and contact integration if they belong to an allowed domain.
    • Use a comma between each domain name when adding multiple domains.
  • Consent to Office 365 calendar integration permissions on behalf of entire accountWhen turned off, the Office 365 administrator will need to consent to calendar integrations on behalf of the account. Make sure to choose the same settings configured in Office 365.
  • Enforce OAuth 2.0 for Office 365 calendar integration: When turned on, calendar services will be authenticated with protocol OAuth 2.0.

How to observe privacy settings of calendar integration

When you assign scheduling privileges to other users in the Zoom web portal, you can choose if these users can manage your meetings that are marked as private in Outlook or Google Calendar. If the users cannot manage private events, they cannot see the invite link, meeting topic, or attendee list.

For example, if an executive assigns an assistant scheduling privileges but chooses not to have them manage their private events, the assistant can see that the executive has a “Private Meeting” on the executive’s calendar during a specified time, but they cannot see any other meeting details such as the meeting invite link, meeting topic, or meeting attendee list.

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