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Scheduling an OnZoom event series Follow

Overview

Hosts can schedule events with multiple occurrences so that each occurrence has the same settings and information. Hosts can schedule these meetings in daily, weekly, and monthly increments.

With an event series, Attendees can register or purchase tickets for the entire series Hosts can also create drop-in tickets that allow Attendees to register or purchase tickets for specific dates in the series.

For instructions for scheduling one-time events, please see our single event creation instructions.

This article covers:

Prerequisites

  • Pro, Business, Enterprise, or Education account
  • PayPal Business account is required for charging for tickets

Creating an event

First-time setup

  1. Go to onzoom.com and sign in.
  2. Click Create.
  3. Read and review the Community Standards guidelines.
  4. Click the checkbox next to I have read and agree to the Community Standards.
  5. Click Accept.
  6. On the next page, under your profile picture, click Change if you want to upload a new profile picture. This can be updated within your profile at a later time.
  7. Double-check that the Host Name and Contact Email is correct. Enter a new name and email address if they are incorrect.
  8. (Optional) Add a Host Description.
  9. Click Continue.
  10. (Optional) On the next page, link a PayPal Business account:
    Note: While not required to host events, this is required for hosting paid events.
    • (Optional) Enable Accept your credit card payments with PayPal, if you want your Attendees to be able to use credit and debit cards for ticket purchases.
      Note: If this is not enabled before linking your PayPal Business account, you will have to unlink your PayPal Business account to change the options.
    • Click Connect or Sign up for a PayPal Business account.
    • Follow the prompts on the PayPal site to link your existing account, or create and link a new account.
  11. (Optional) On the Billing address page, enter the billing address for your organization or business.
    Note: While not required to host events, this is required for hosting paid events
  12. (Optional) If your organization is tax-exempt, submit your tax-exemption information.
  13. Click Save.

Once the initial setup is complete, you will be taken to the event creation page and can begin creating your first event.

Event card

  1. Go to onzoom.com and sign in.
  2. Click Create.
  3. Enter the basic information for the event:
    • Event Name - Name of the event.
    • Short Description - Enter a description of your event, using 140 characters or less.
    • Category - Select the category for your event.
    • (Optional) Click Add Tags, to add your own tags for tracking.
  4. Under Date and Time select Series.
    • Note: If this a one-time event, please refer to our single event directions [link].
  5. Set the Start Time of the event.
  6. Set the Duration of the event.
  7. Select the Time Zone for the event.
    Note: By default, the timezone set in your Zoom profile will be used.
  8. Edit the recurrence. This includes the number of times the meeting occurs and how often it occurs.
  9. Click Security & Advanced Options to set the remaining event settings:
    • Joining the Event
      • Your video when starting an event: By disabling video when starting you event, you will need to manually enable your video.
      • Attendee can join 5 min ahead of time: By enabling, your attendees can join the event before you start the event.
      • Waiting Room: By enabling, you will need to manually admit your attendees from the Waiting Room.
      • List event in OnZoom directory: By enabling this option, the event will be listed in the public OnZoom directory.
    • Event Security
      • Attendees can send 1:1 chat messages: By enabling, attendees will be able to send chat messages publicly and privately.
      • Attendees can change screen names: By enabling, attendees will be able to change their display name during your event.
      • Attendees can share their screens: By enabling, attendees will be able to share their screen during your event at their discretion.
    • Cloud Recordings & Live Streaming
      • Live streaming: By enabling, attendees will be required to agree to be live streamed during checkout. This may affect ticket sales.
      • Record meeting on cloud: By enabling, attendees will be required to agree to be recorded during checkout. This may affect ticket sales.
        Note: Recording meetings locally is currently not supported.
  10. Click Save & Continue.

Event profile

In this section, you can add images, video links, and a description of your event.

  1. Click the Event Cover image to upload a new cover image for your event.
  2. Click the + icon to upload up to two more images to the Event Profile.
  3. Under Youtube Link, enter the URL of a Youtube video you want to add to the event page.
  4. Under About Event, enter any additional details about the event.
  5. Under Contact Info, customize the contact name that will be displayed on the event page.
    Note: By default, your display name on your Zoom profile page will be used.
  6. Click Save & Continue.

Series tickets

  1. Select if the event will be a Free event or a Paid event.
  2. (Optional) Enter the ticket cost for the entire event series under Price per Ticket if the event is a Paid event.
  3. In Quantity, set the number of tickets available.
    Note: This can not exceed your Event Capacity - 1 (If your capacity is 1000, the max amount of tickets will be 999).
  4. Set the date range that the tickets will be available for purchase.
  5. (Optional) In Description, add a description of the type a ticket, or a message for your Attendees.
  6. (Optional) Enable Control who can register for this ticket, to manage who can register for your event:
    • Invited users - Email addresses can either be manually entered in the Invited Users field, imported from a CSV file.
    • Users from specified domains - Enter the specified domains, you want to allow users to restrict registration to. If using multiple domains, add a comma between domains to separate them.
  7. Click Save.
  8. (Optional) Click Add Drop-In Ticket Option, to add a Drop-In ticket quantity and price as well. This allows Attendees to be able to register for specific dates instead of the entire series.
    Note: Your total tickets across all ticket types can not exceed Event Capacity - 1
  9. (Optional) Enter a message for your registrants, in the confirmation email.
  10. Set the ticket cancellation policy. By default, it will use the policies set in the Cancellation Policy section of your account.
  11. Click Publish to publish your event to the events page.