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Hosting OnZoom private events Follow

Overview

When an OnZoom event is made private, only users with the private event's link can view and register for that event. Private OnZoom events are not listed in the OnZoom directory or included in search results.

This article covers:

Prerequisite

  • Zoom desktop client
    • Windows: 5.3.0 (52651.0920) or higher
    • macOS: 5.3.0 (52651.0920) or higher
  • Pro, Business, Enterprise, or Education account

Event visibility

You can create three types of OnZoom events: public, private, and private and restricted:

  • Public events are visible and accessible to all OnZoom users from the OnZoom directory or via search.
  • Private events are excluded from being listed in the OnZoom directory and are not discoverable via search; only users with the private event’s link are able to access the event to view its details and to register for the event
  • Private and restricted events are visible and accessible only to the users added to the designated guest list, and only those users can view the event’s details and register for that event.

Private events are ideal for when you want to market your event privately and make it accessible to a specific audience outside of OnZoom, such as members of an email group or social campaign.

Private and restricted events are ideal for when you need to share sensitive information with a specific list of users, such as a Sales Kick Off or VIP event.

Creating a private event

Note: Public event is selected by default. Private events are excluded from being listed in the OnZoom directory and are not discoverable via search; only users with the private event's link are able to access the event to view its details and to register for the event.

  1. Sign in to OnZoom.
  2. Create a new event or edit an existing event.
    Note: You cannot edit an existing event if the event has already received a registration.
  3. Under the What type of event are you hosting? section in the Event Card tab, select Excluded from Directory and Search.
  4. Complete the remaining sections of the Event Card step, click Save & Continue.
  5. Complete the Event Profile section, click Save & Continue.
  6. Complete the Tickets section.
  7. Click Publish to publish the event or click Save to save the event as a draft.

Creating a private and restricted event

Note: Public event is selected by default. Private and restricted events are visible and accessible only to the users added to the designated guest list, and only those users can view the event's details and register for that event.

  1. Sign in to OnZoom.
  2. Create a new event or edit an existing event.
    Note: You cannot edit an existing event if the event has already received a registration.
  3. Under the What type of event are you hosting? section in the Event Card tab, select Private Event Restricted to Invitees on the Guest List Only.
  4. Complete the remaining sections of the Event Card step, then click Save & Continue.
  5. Complete the Event Profile section, then click Save & Continue.
  6. Enter the required ticket information under the Tickets tab.
  7. Under the Restrict Tickets to the Guest List section in the Tickets tab:
    Note: All tickets will have “Restrict Tickets to the Guest List” enabled by default. You cannot disable this option without changing your event to a Public Event or Private Event Excluded from Directory and Search. You must add at least one user to the guest list for a private and restricted event to save your event draft and to continue with event creation.
    • To add a user to your event's private guest list by email:
      1. Check User added by email to guest list.
      2. Click on Add users.
      3. Enter the user’s email.
      4. (Optional) Repeat to add another user by email.
      5. Click Save.
    • To import multiple users' emails to your event's private guest list:
      1. Check User added by email to guest list.
      2. Click on Add users.
      3. Select Import email addresses from CSV.
      4. Click Import.
      5. Find and select the CSV file you want to import; click Open.
      6. Once the CSV file has been imported, click Add.
      7. Click Save.
    • To add all users from a specified @domain to your private event’s guest list:
      1. Check Users from specified @domains.
      2. Enter a valid domain.
        Note: For example, to invite all members of the ABC company (with members having name@abc.co email addresses), add abc.co as the domain.
      3. (Optional) Repeat to add another valid domain.
      4. Click Save.
  8. Click Publish to publish the event or click Save to save the event as a draft.