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Managing OnZoom event types Follow

You can create Webinar and Meeting events as a Host. The Webinar events use Zoom Video Webinars and the Meeting events use Zoom Meetings. Hosts can choose their event type based on the interaction and event experience they want for their participants. Webinar events allows Hosts to present to a larger audience and gives Hosts a more controlled environment over presenting, attendees, and panelists. Meeting events allow more interaction between the attendees and Hosts and allows more chances for engagement. These two types of events can be tailored to attendees' and your preferences.

Depending on the Zoom meeting license and/or Zoom webinar license your Zoom account is subscribed to, you can host events with up to up to 50,000 attendees and 1,000 panelists and/or alternative hosts.

This article covers:

Prerequisites for OnZoom event types

  • Pro, Business, Enterprise, or Education meeting plan
  • A licensed user with the webinar add-on (500, 1000, 3000, 5000, 10000, or 50000)
  • Zoom desktop client
    • Windows: 5.6.3 or higher
    • macOS: 5.6.3 or higher

How to choose an event type for your attendees

The main difference between a Webinar and Meeting event is how much participation is allowed from the audience (attendees) during the event.

Choose the Webinar event type

The host presents and controls the experience throughout the event. Attendees are not allowed to turn on their audio and video, but can interact with the host and panelists using these features (if feature is enabled):

  • Chat
  • Q&A

Choose the Meeting event type

Attendees are able to participate in the event (if feature is enabled) by turning on their:

  • Audio
  • Video
  • Chat

How to add a Zoom webinar license

Note: The OnZoom events that you host when using a Zoom Basic webinar license:

  • Are limited to a maximum webinar duration of 40 minutes.
  • Are limited to a maximum event attendance capacity of 100 attendees.
  • Can display the Zoom webinar branding logo only.
  • Do not have access to the Cloud Recording Settings and Access Permissions options in the Event Options section. 

If you need more features than what the Basic webinar license allows for your events, you will need to purchase a webinar license by visiting your account's Billing page or by contacting sales. You can assign the webinar license after purchasing one.

How to invite panelists and alternative hosts to Webinar events

You can invite up to 100 panelists or alternative hosts when you create a Webinar event or after you have already published a Webinar event.

Note: Panelists will receive an email invitation separate from the attendees, which includes their unique join URL and other joining information. 

How to increase attendee capacity for events

Increase Webinar event's maximum attendee capacity

The maximum number of attendees for a Webinar event ranges from 500-50,000 and is determined by the webinar license you are subscribed to. To increase your Webinar event's maximum attendee capacity, upgrade your Zoom webinar license. Alternative hosts and panelists do not count towards the maximum number of attendees for your webinar, but rather are limited by your maximum meeting capacity

Increase Meeting event's maximum attendee capacity

The maximum number of attendees for an Meeting event ranges from 100-1,000 and is determined by the meeting license you are assigned. To increase your Meeting event's maximum attendee capacity, upgrade your Zoom meeting license.

How to create a Webinar event

Webinar events can avoid potential distractions from the audience. This event allows only the host, co-hosts, or panelists to turn on their video and audio.

To create a Webinar event:

  1. Sign in to OnZoom.
  2. Click Create, then select Event.
  3. Enter the basic information for the event.
  4. Under Select the event type you want to create, select Webinar when you create an event.
  5. Under Select if this is a Free or Paid event, select Free or Paid
  6. Enter the rest of the event information, then click Save & Continue.

How to create a Meeting event

Meeting events can encourage audience participation by allowing all attendees and alternative hosts to turn on their video and audio.

To create a Meeting event:

  1. Sign in to OnZoom.
  2. Click Create.
  3. Enter the Basic Information for the event.
  4. Under Select the event type you want to create, select Meeting when you create an event.
  5. Under Select if this is a Free or Paid event, select Free or Paid
  6. Enter the rest of the event information, then click Save & Continue.