At Zoom, we are hard at work to provide you with the best 24x7 global support experience during this pandemic. As part of this ongoing commitment, please review our updated Support Guidelines.

Desktop Power User experience Follow

Overview

Desktop Power User experience is targeted at users who handle lots of calls and who need to transfer calls quickly; for example, receptionists, executive assistants, and help desk agents. The new experience enables an always-on-top panel with customizable widgets to easily view the phone user's call queues, shared line appearance (call delegation), and shared line groups. Phone users can also quickly access to dialer, history and voicemail. Phone users also get an enhanced Contacts window on the Zoom desktop client optimized for quickly finding their contacts and transferring calls with fewest clicks.

Note: Users must have the Zoom Phone Power Pack add-on to enable this feature.

This article covers:

Prerequisites

For enabling the Desktop Power User experience:

  • Account or admin privileges

For using the Desktop Power User experience:

  • Zoom Phone license (any license that includes Zoom Phone Pro features)
  • Zoom Phone Power Pack add-on
  • Zoom desktop client for Windows or macOS, version 5.6.0 or higher

Preparing for setup (admin)

Desktop Power User panel can be configured to make call queues, shared line appearance (call delegation), and shared line groups appear as widgets. To take full advantage of the Desktop Power User experience, see the following articles to set these up and assign phone users as members:

Enabling and setting up Desktop Power User experience (admins)

Zoom Phone admins must enable the Desktop Power User on a per user basis. Once a user has Desktop Power User enabled, that user or administrator can customize the widgets.

  1. Sign in to the Zoom web portal.
  2. In the navigation menu, click Phone System Management then Users & Rooms.
  3. Click the name of the phone user.
  4. Click the User Settings tab.
  5. In the Desktop Power User section, make sure the toggle is enabled, then click View or Edit.
  6. In the Desktop Power User window, set the widgets to Call Queues, Shared Line Appearances, or Shared Line Groups as needed, and re-order them as necessary.
  7. Click Save.

Customizing Desktop Power User widgets (users)

After the admin enables Desktop Power User, phone users can customize the Desktop Power Pack widgets.

Note: You must be a member of a call queue, shared line appearance (call delegation), or shared line group to be able to customize widgets.

  1. Sign in to the Zoom web portal.
  2. Click Phone.
  3. Click the Settings tab.
  4. In the Desktop Power User section, click View or Edit.
  5. In the Desktop Power User window, set the widgets to Call Queues, Shared Line Appearances, or Shared Line Groups as needed, and re-order them as necessary.
  6. Click Save.

Using Desktop Power User experience

  • The Desktop Power User window displays up to 4 widgets you customized in the web portal. The top widget (on mac)OS, or bottom widget (for Windows) displays your own phone line.
  • Click and drag the Desktop Power User window to position it anywhere on top of other applications.
  • Users can dock the panel to the side of the screen if they need the panel to auto hide. Panel will automatically display (slide out) when there's an inbound call.

Desktop Power User supports these features:

Receiving calls

When receiving calls, you will see inbound call notifications simultaneously on both the Desktop Power User window as well as the Zoom desktop client in the Lines tab. You can accept or decline the call in either window. Click the answer or decline buttons in either window.

Using in-call controls

During an active call, you will the following the in-call controls:

  • Dial pad button: Open a dial pad next to the Desktop Power User window.
  • Record button: Start or stop recording the call.
  • Call park button: Park the call for another phone user to pick it up.
  • Info button: Display information about the current call.
  • Transfer call button: Transfer the call to another number. 
  • Hold button: Place the call on hold or resume the call.
  • Hang up call button: End the call.

Setting presence status

Click your profile picture set your presence status to Available, Away, or Do Not Disturb.

Viewing call history and voicemail

Click the clock button to refocus on the History tab in the main Zoom window and view your call history and recordings.

Click the voicemail icon to refocus on the Voicemail tab in the main Zoom window and view your voicemail.

Changing widget settings

Click the ellipses button on each widget to access these settings:

  • Personal line widget at the top
    • View More Info : change your phone settings in the web portal.
  • Call queue widgets
    • Receive Call Queues: Enable or disable inbound call notifications from the call queue.
  • Shared line appearance (call delegation) widgets: 
    • Click the buttons to meet, call, or chat with your delegate.
  • Shared line group widgets:
    • Receive group calls: Enable or disable inbound call notifications from the shared line group.

Using the Desktop Power User contacts list

You can access an expanded contacts panel in the Zoom desktop client that displays real-time user presence and provides quick access to call, meet, or chat with your contacts.

  1. Sign in to the Zoom desktop client.
  2. Click the Contacts tab.
  3. Select a group in the contact list on the left to display contacts and the presence status of each contact.
  4. Hover over the contact for quick access to meet, call, or chat with them.